Medical Examiner Admin Coordinator

State of North Carolina; Wake Forest (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

The North Carolina Department of Health and Human Services (DHHS) Office of the Chief Medical Examiner (OCME) is seeking an Administrative Specialist I to provide administrative support for the Medical Examiner System.

This role coordinates appointment and reappointment processes for medical examiners and pathologists statewide, maintaining records, correspondence, and system data with accuracy and confidentiality.

Qualifications

• High school diploma or GED and two years of related administrative experience.
• Proficient in Microsoft Office applications and office technology.
• Experience handling confidential information with attention to accuracy.
• Strong written and verbal communication with stakeholders and staff.
• Proven ability to manage multiple priorities and data records.

Responsibilities

• Coordinate appointment and reappointment activities for medical examiners and pathologists.
• Prepare notification letters, identification cards, and information packets.
• Maintain statewide roster of medical examiners and pathologists for accuracy.
• Update MEIS and FA databases with records for 350+ examiners and pathologists.
• Process address changes and other personnel record updates per procedures.
• Respond to inquiries regarding system requirements, reports, and processes.
• Assist new medical examiners and pathologists with system participation guidance.
• Organize and archive active/inactive paper files per records management rules.
• Support trainers and pathologists by preparing materials and coordinating requests.
• Review records for discrepancies and perform corrective updates for data integrity.

Skills

Data entry accuracy

Microsoft Office

Records management

Communication skills

Organizational skills

Education

High school diploma or GED

Job description

The North Carolina Department of Health and Human Services (DHHS) Office of the Chief Medical Examiner (OCME) is seeking an Administrative Specialist I to provide administrative support for the Medical Examiner System.

This role coordinates appointment and reappointment processes for medical examiners and pathologists statewide, maintaining records, correspondence, and system data with accuracy and confidentiality.