Medical Equipment Lifecycle Specialist

Covenant-Management-Systems,-L.p.; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Tuition reimbursement

Job summary

Austin Regional Clinic is seeking a Medical Equipment Coordinator to oversee the day-to-day management and lifecycle of medical equipment across multiple locations. You will maintain inventories, track equipment details, and coordinate movement, repairs, and replacements to support safe patient care.

You will serve as the primary contact for clinical and operational staff, monitor service requests, coordinate preventive maintenance, and work with vendors to ensure timely, cost-effective

Qualifications

• High school diploma required; 2+ years in medical equipment management or related fields.
• Experience with medical equipment inventories, warranties and service agreements is preferred.

Responsibilities

• Maintains a comprehensive and accurate inventory of medical equipment across all locations.
• Tracks equipment by location, department, equipment type, manufacturer, model, serial number, asset number, purchase date, warranty status, service agreement, and other relevant information.
• Coordinates the movement, reassignment, replacement, and retirement of medical equipment between locations.
• Assists with periodic physical inventories and reconciliation of equipment records.
• Identifies equipment approaching end-of-life, warranty expiration, or anticipated replacement.
• Supports planning for equipment replacement and capital needs by providing accurate equipment and lifecycle information.
• Maintains appropriate documentation related to equipment transfers, repairs, maintenance, and disposal.
• Serves as the primary point of contact for clinical and operational staff regarding medical equipment issues.
• Monitors and responds to equipment-related tickets and service requests in a timely manner.
• Assesses requests and coordinate the appropriate response, including troubleshooting, vendor repair, warranty service, equipment replacement, or escalation.
• Coordinates preventive maintenance and other required servicing of medical equipment.
• Schedules vendor service visits and communicates with clinical teams to minimize disruption to patient care.
• Tracks open repairs and maintenance requests through completion and provides updates to requesting departments.
• Maintains repair and maintenance histories for applicable equipment.
• Identifies recurring equipment problems and escalate trends that may warrant replacement or additional vendor intervention.
• Maintains centralized records of equipment warranties, preventive maintenance agreements, and service contracts.
• Tracks warranty and contract effective dates, expiration dates, covered equipment, service levels, and other key terms.
• Ensures warranty coverage is appropriately utilized before incurring outside repair expenses.
• Coordinates warranty claims and service-contract requests with vendors.
• Monitors upcoming contract and warranty expirations and proactively communicates renewal or replacement needs.
• Assists leadership with evaluating whether service agreements should be renewed, modified, or discontinued based on equipment utilization, repair history, cost, and operational needs.
• Reviews vendor invoices for repairs and service to help confirm services performed and appropriate use of warranty or contract coverage.
• Serves as a primary operational contact for medical equipment manufacturers, repair providers, and service-contract vendors.
• Develops effective working relationships with vendors and hold vendors accountable for service expectations and response times.
• Coordinates vendor access to practice locations and clinical areas as needed.
• Maintains current vendor contact information and documentation.
• Assists with obtaining repair estimates, service proposals, warranty information, and service-contract pricing.
• Escalates vendor performance issues and recurring service concerns to appropriate leadership.
• Develops strong working relationships with clinical and operational staff.
• Meets with clinical teams as needed to understand equipment concerns, operational needs, and anticipated equipment requirements.
• Helps determine whether an equipment need can be addressed through repair, relocation of existing equipment, replacement, or acquisition of new equipment.
• Coordinates equipment installations, replacements, and removals with clinical and operational teams.
• Communicates planned maintenance or equipment downtime to affected departments.
• Develops and maintains standardized processes for equipment tracking, repairs, preventive maintenance, warranties, service contracts, and vendor management.
• Prepares reports regarding equipment inventory, maintenance status, repair activity, service-contract costs, warranty expirations, equipment age, and replacement needs.
• Identifies opportunities to reduce equipment downtime, avoid unnecessary repair costs, consolidate service agreements, and improve equipment utilization.
• Supports internal controls and organizational policies related to medical equipment acquisition, tracking, safeguarding, and disposal.
• Coordinates training of clinical staff on how to use new equipment safely and properly.
• Keeps documentation ready for safety and quality assurance checks.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Regular and dependable attendance.
• Follows the core competencies set forth by the Company, which are available for review on ARC SharePoint.
• Works holiday shift(s) as required by Company policy.

Skills

Medical equipment management

Healthcare operations

Facilities management

Equipment repair

Education

High school diploma

Associate degree or certificate in biomedical technology or healthcare administration

Job description

Austin Regional Clinic is seeking a Medical Equipment Coordinator to oversee the day-to-day management and lifecycle of medical equipment across multiple locations. You will maintain inventories, track equipment details, and coordinate movement, repairs, and replacements to support safe patient care.

You will serve as the primary contact for clinical and operational staff, monitor service requests, coordinate preventive maintenance, and work with vendors to ensure timely, cost-effective