Medical Education Program Manager, Part Time Day Shift, Medical Staff

Adventist HealthCare; Rockville (MD); Hybrid; USD 66,000 - 102,000; Full time

Benefits offered by this job

Free Employee parking

Medical, Prescription, Dental, and Vis

Employer-paid Disability, Life/AD&D

Job summary

Adventist HealthCare is seeking an experienced Medical Education Program Manager to lead the GME and CME programs at Shady Grove Medical Center in Maryland. The role entails handling applications, credentialing, and committee coordination while ensuring compliance with policies and accreditation standards.

The position offers hybrid work after a 90‑day probation period, a 40‑hour work week, and opportunities for professional certification in GME and health education.

Qualifications

• Bachelor’s degree required; Master’s preferred.
• Minimum two years in Graduate Medical Education and Continuing Medical Education preferred.
• Five years’ experience in an acute care hospital/medical staff office setting required.
• Program management experience in healthcare preferred.
• Certification in GME (C-TAGME) or CHES within five years preferred.
• Experience with credentialing software and MSOW credentialing software preferred.

Responsibilities

• Manage the Graduate Medical Education Program ensuring accuracy and compliance with policies and bylaws.
• Process GME applications including primary source verifications and IT onboarding steps.
• Enter trainee data into credentialing database and update rotation dates.
• Coordinate with preceptors to ensure smooth approval and orientation for rotations.
• Schedule GME Committee meetings, prepare agendas and minutes.
• Coordinate new GME program requests and document reviews for committee approvals.
• Obtain trainee evaluations at rotation ends for regulatory review.
• Prepare Annual GME Program report for committee and board review.
• Serve as the information resource for GME program inquiries.
• Direct the Continuing Education Program and maintain licensure/recertification for CME.

Skills

Program management

Regulatory compliance

Education

Bachelor’s degree in healthcare, business, health education, public health or related field

Master’s degree in healthcare, business, health education, public health or related field

Tools

MSOW Credentialing software

Microsoft Excel

Microsoft Word

Microsoft Teams

OneDrive

SharePoint

Outlook

Job description

Shady Grove Medical Center

Adventist HealthCare seeks to hire an experienced Medical Education Program Manager who will embrace our mission to extend God’s care through the ministry of physical, mental and spiritual healing.

As a Medical Education Program Manager, You Will

• Manage the Graduate Medical Education Program by:
• Obtain and review GME applications and required documents from all incoming trainees to ensure accuracy and compliance with policies, processes, and Medical Staff Bylaws.
• Process GME applications including completion of primary source verifications, while ensuring trainees have Work Day IDs, direct them to the Clinical Informatics team to schedule relevant EMR training/tracking completion, submit I.T. request for EMR access, as well as any other I.T. access(es) needed based on specialty, and ensure review and approval of application by required Committee, Senior Medical Staff Leaders.
• Enter each trainees’ information and completed GME application/file into credentialing database including start and end dates of rotation as well as ensure the trainee program’s scope of practice is included on the AHC Intranet for Hospital staff to view.
• Collaborate with various program preceptors to ensure smooth application and approval process for them and their trainees for each rotation. Including meeting with the trainees on their first day of rotation to ensure they have Hospital ID badges and know where to go within the hospital to begin their rotation.
• Coordinate quarterly GME Committee meetings and Ad-Hoc meetings as needed; including, meeting invites, agendas, minutes and necessary content for review by committee members in advance of meetings.
• For any new GME program requests, facilitate the process for connecting the new program contact with the SGMC Contract Staff. Ensure new program documents are obtained for review by the GME Committee prior to scheduled meeting, presentation and approval at Committee meeting.
• Obtain trainee evaluations from each preceptor as each trainee’s program rotation ends for review by the GME Committee as per regulatory requirements.
• Collaborate with GME Committee Chair to create Annual GME Program report to be submitted to the GME Committee for recommendation to the Medical Executive Committee and Governing Board for final approval as per regulatory requirements.
• Ensure GME Committee minutes and actions are submitted to the Medical Executive Committee for recommendation to the Hospital Board for approval.
• Serve as direct resource for all inquiries regarding the GME Program.
• Manage the Continuing Education Program by:
• Provides direction to CME medical education committee program in identifying essential education programs and meeting strategic goals, as well as maintain recertification & accreditation licensures.
• Directs and coordinates all Continuing Medical Education (CME) Programs ensuring that the program provides the basis for excellence in medical care. The Shady Grove Adventist Joint Commission (JACHO) Mandatory Education Programs & Tumor Board Conferences that represent the hospital’s educational leading edge ensuring compliance to the various hospital accrediting agencies: ACCME, TJC, and MedChi.
• Provides consultation to medical staff leaders and physicians on issues including arranging special education programs to address professional gap, and/or wherever needed. Also, serves as education liaison with external entities, along with program administrators, e.g., MedChi, ACCME, and other related organizations.
• Keeps Medical Staff Services informed of major developments and issues relating to daily program operations including maintenance of medical staff physicians’ records in MSOW database, whenever applicable.
• Responsible for Medical Education Committee’s agenda and meetings, and any other related tasks.
• Attends and participates in educational programs to learn regulatory requirements for becoming an Accredited Teaching Facility through ACCME/MedChi. Sharing information with respective Chair, Director and others as needed
• Attends and participates in educational programs to ensure maintenance of regulatory requirements for Accreditation as a Continuing Medical Education program facility. Shares information with respective Chair, Directors, and others as needed.
• Contributes to special projects and other duties as assigned.

Qualified Candidates

• Bachelor’s degree in healthcare, business, health education, public health or related field required.
• Master’s degree in healthcare, business, health education, public health or related field preferred.
• Minimum of two years’ experience in Graduate Medical Education and Continuing Medical Education Program duties preferred.
• Minimum of five years’ experience in an acute care hospital and/or medical staff office setting required.
• Program Management experience in a healthcare setting preferred.
• Obtain Certification of Training Administrators in Graduate Medical Education (C-TAGME) within five years of starting this position. This certification demonstrates expertise in GME program management.
• Obtain Certification in Health Education Specialist (CHES) within five years of starting this position. This certification demonstrates expertise in health education and promotion.
• Experience in Credentialing software, Microsoft Excel, Word, Teams, One Drive, Share Point, and Outlook required.
• Advanced Microsoft Excel skills preferred.
• Experience in MSOW Credentialing software preferred.

Work Schedule

• Employment Type: Full-time
• Hours per Week: 40 hours/week
• Typical Daily Schedule: Monday through Friday 7:30a-4p (with one of those being a scheduled day off with the 32 hour a week schedule currently approved)
• Shift Type: Day Shift
• Opportunity for hybrid work model after successfully completing 90 probationary period.

Pay Range

$65,520.00 - $101,920.00

If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.

Under the Fair Labor Standards Act (FLSA), this position is classified as:

United States of America (Exempt)

At Adventist HealthCare our job is to care for you.

We Do This By Offering

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.

If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference.

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.

While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.

Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer.

We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture.

Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background.

AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.

Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law.

Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs.

Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.