Medical Education Events Lead (Hybrid | Travel)

The Lockwood Group®; Austin (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Hybrid work environment

Travel opportunities

Job summary

IDEOlogy Health, part of The Lockwood Group, seeks an Events Coordinator in Austin, TX to plan and execute 300+ medical education events from conception to completion. Responsibilities include sourcing, coordinating, and managing events in Texas and other locations with strong communication and planning skills.

As part of the Events Team, you will run the full event lifecycle, negotiate contracts, coordinate A/V, manage budgets, and ensure attendee satisfaction.

Qualifications

• Bachelor's degree or 2-3 years of relevant experience in events.
• Excellent time management and ability to meet deadlines.
• Strong written and verbal communication with senior leaders.
• Knowledge of event logistics, A/V, and vendor management.
• Ability to work under limited supervision and multitask.
• Willingness to travel and adapt to changing environments.

Responsibilities

• Manage operational delivery of in-person, virtual, and hybrid events from conception to completion.
• Oversee site selection, contracts, catering, A/V, on-site setup, and vendor management.
• Coordinate budgets, post-event reporting, and ROIs.
• Serve as primary onsite contact and ensure smooth event execution.
• Collaborate cross-functionally to keep teams informed of status.

Skills

Time management

Project management

Communication

Decision making

Problem solving

Customer service

Adaptability

Team coordination

Travel readiness

Tech proficiency

Education

Bachelor's degree or 2-3 years relevant experience

Tools

Microsoft Office

Zoom Meetings

Survicate

HubSpot

Slido

SharePoint

Job description

IDEOlogy Health, part of The Lockwood Group, seeks an Events Coordinator in Austin, TX to plan and execute 300+ medical education events from conception to completion. Responsibilities include sourcing, coordinating, and managing events in Texas and other locations with strong communication and planning skills.

As part of the Events Team, you will run the full event lifecycle, negotiate contracts, coordinate A/V, manage budgets, and ensure attendee satisfaction.