Medical/Dental Administrative Assistant

Career Opportunities; United States; On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision insurance

401(k) with employer match

Paid vacation and sick leave

Employer paid basic life and AD&D

Employee Assistance Program

Flexible work environment

Voluntary benefits options

Job summary

LAUKOA in Pineville, LA seeks two full-time Medical Administrative Support Specialists to assist the Louisiana Army National Guard State Surgeon Office. You will handle non-clinical medical records, support readiness events, and manage records for current and past Service Members.

On-site, Tue–Fri 0700–1730, these roles require strict privacy, HIPAA compliance, and DoD system proficiency. Responsibilities include processing records, scheduling appointments, auditing open cases every 30 days, and

Qualifications

• Must pass background checks and obtain installation access.
• Must complete DoD cyber awareness and information assurance training.
• HIPAA certification and PHI/PII safeguarding required.
• Available to work full time on site in Pineville, LA from Tue–Fri 0700–1730.
• Driver license required for operating on base.

Responsibilities

• Review privacy rights and obtain signed release of information.
• Review and prepare records in MEDPROS MEDCHART MODS and TEAMS.
• Maintain Soldier medical and dental records per Army Regulation 40-66.
• Scan index and file records into Health Readiness Records.
• Assist Service Members with scheduling appointments at government facilities.
• Document interactions and medical chart updates within 24 hours.

Skills

Background checks compliance

DoD system access

HIPAA training

Protecting PHI/PII

Administrative support

Tools

MEDPROS

MEDCHART

TEAMS

Health Readiness Records

Job description

Position Summary

LAUKOA is seeking two full time Medical Administrative Support Specialists to support the Louisiana Army National Guard State Surgeon Office in Pineville Louisiana. These positions provide non clinical medical administrative support by maintaining safeguarding updating and processing Soldier Treatment Records and supporting medical readiness activities. Two full time positions available On site in Pineville Louisiana Tuesday through Friday 0700 to 1730. Contract W912NR 26 F A007.

Duties and Responsibilities

• Review privacy rights with each Service Member and obtain the appropriate signed release of information including DD Form 2870 or the required VA specific authorization.
• Review MEDPROS MEDCHART MODS medical readiness portals TEAMS and other applicable DoD systems before medical readiness events to identify required services and prepare records.
• Maintain Soldier medical and dental records in accordance with Army Regulation 40 66.
• Mark and safeguard files output products and storage media according to classification level and release information only to authorized personnel with a valid need to know.
• Create maintain and process medical and dental records for incoming current and separating members including scanning indexing and labeling records in Health Readiness Records and filing hard copies.
• Assist Service Members in scheduling appointments with appropriate Government contracted medical and dental facilities.
• Review and update all open eCase records at least once every 30 calendar days and document courses of action and required follow up items.
• Document Service Member interactions and medical chart updates within 24 hours of the interaction.
• Scan index and enter updated medical and dental documents into the appropriate systems of record within five business days after receipt or a medical readiness event and stamp documents MEDPROS Posted as required Request receive upload index and route medical and dental documentation through the State Surgeon Office Medical Command and the LAARNG medical records custodian.
• Create hard copy medical records for new accessions within 14 calendar days after receipt of the enlistment order.
• Review medical records and update the State Surgeon Office and Medical Readiness NCO before Basic Military Training schools transfers discharge retirement and medical readiness events.
• Prescreen Service Member medical records for scheduled medical readiness events at least 30 business days before the event.
• Attend and provide administrative support at all required medical readiness and Soldier Readiness Processing events at Camp Beauregard and at other locations when travel is approved.
• Conduct and document monthly audits of 10 percent of Service Treatment Records in accordance with Army Regulation 40 66 and maintain on site archives for discharged deceased and separated Soldiers.
• Provide dental records when required to support identification of human remains.
• Process records requests from Soldiers the Department of Veterans Affairs state agencies and medical providers within 30 days and in accordance with Army Regulation 40 66.
• Inventory Service Treatment Records and electronic records and prepare supporting correspondence for Congressional and Freedom of Information Act inquiries.
• Close out Service Treatment Records within 30 days after a Service Member separates from the LAARNG.
• Run and provide newly required system generated reports as DoD systems and reporting requirements change.

Qualifications

• Must provide all information required for background checks and meet installation access and personal identity verification requirements.
• Must obtain and maintain required Common Access Card eligibility DoD cyber awareness and information assurance training annual HIPAA certification and systems authorization before accessing Service Member records.
• Must be fully trained and otherwise qualified to perform the assigned medical administrative services and safeguard protected health information personally identifiable information and Government systems.
• Must be available to work full time on site in Pineville Louisiana Tuesday through Friday from 0700 to 1730 and support approved medical readiness event travel when required.
• A current state driver license is required when operating a motor vehicle on Camp Beauregard or at a Louisiana Army National Guard armory.

Equal Opportunity

LAUKOA is an Equal Opportunity VEVRAA federal contractor.

All qualified applicants will receive consideration for employment without regard to race color religion gender national origin disability status protected veteran status or any other characteristic protected by law.

Benefits

• medical dental and vision insurance
• a 401k program with employer match
• paid vacation and sick leave
• employer paid basic life and AD&D insurance
• an Employee Assistance Program
• and a flexible work environment
• Additionally employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance and more

Internal Candidate Preference

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications external candidates will be given consideration.