Medical/Dental Administrative Assistant

LAUKOA; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with match

Paid vacation

Paid sick leave

Life and AD&D insurance

Employee Assistance Program

Flexible work environment

Job summary

LAUKOA is seeking two full-time Medical Administrative Support Specialists to support the Louisiana Army National Guard State Surgeon Office in Pineville, LA. These positions provide non-clinical medical administrative support by maintaining, safeguarding, updating, and processing Soldier Treatment Records and supporting medical readiness activities.

On-site in Pineville, Tuesday through Friday, 0700-1730; responsibilities include privacy releases, records management, scheduling, audits, and DoD

Qualifications

• Must provide information for background checks and meet access requirements.
• Must obtain CAC eligibility, DoD cyber-awareness, HIPAA certification, and system access.
• Must be trained and qualified to perform medical admin services and safeguard PHI/PII.

Responsibilities

• Review privacy rights and obtain signed releases (DD 2870/VA forms).
• Review MEDPROS, MEDCHART, MODS, TEAMS and other DoD systems before events.
• Maintain Soldier medical and dental records per Army Regulation 40-66.
• Index, file, and safeguard records; release info to authorized personnel only.
• Create, maintain, and process medical/dental records including scanning and labeling.

Skills

Administrative support

HIPAA training

Recordkeeping

Background checks

Travel support

Tools

DoD systems

Job description

Position Summary

LAUKOA is seeking two full-time Medical Administrative Support Specialists to support the Louisiana Army National Guard State Surgeon Office in Pineville, Louisiana. These positions provide non-clinical medical administrative support by maintaining, safeguarding, updating, and processing Soldier Treatment Records and supporting medical readiness activities.

Two full-time positions available | On-site in Pineville, Louisiana | Tuesday through Friday, 0700-1730 | Contract W912NR-26-F-A007

DUTIES AND RESPONSIBILITIES INCLUDE

• Review privacy rights with each Service Member and obtain the appropriate signed release of information, including DD Form 2870 or the required VA-specific authorization.
• Review MEDPROS, MEDCHART, MODS, medical readiness portals, TEAMS, and other applicable DoD systems before medical readiness events to identify required services and prepare records.
• Maintain Soldier medical and dental records in accordance with Army Regulation 40-66.
• Mark and safeguard files, output products, and storage media according to classification level and release information only to authorized personnel with a valid need to know.
• Create, maintain, and process medical and dental records for incoming, current, and separating members, including scanning, indexing, and labeling records in Health Readiness Records and filing hard copies.
• Assist Service Members in scheduling appointments with appropriate Government-contracted medical and dental facilities.
• Review and update all open eCase records at least once every 30 calendar days and document courses of action and required follow-up items.
• Document Service Member interactions and medical-chart updates within 24 hours of the interaction.
• Scan, index, and enter updated medical and dental documents into the appropriate systems of record within five business days after receipt or a medical readiness event, and stamp documents "MEDPROS Posted" as required.
• Request, receive, upload, index, and route medical and dental documentation through the State Surgeon Office, Medical Command, and the LAARNG medical records custodian.
• Create hard-copy medical records for new accessions within 14 calendar days after receipt of the enlistment order.
• Review medical records and update the State Surgeon Office and Medical Readiness NCO before Basic Military Training, schools, transfers, discharge, retirement, and medical readiness events.
• Prescreen Service Member medical records for scheduled medical readiness events at least 30 business days before the event.
• Attend and provide administrative support at all required medical readiness and Soldier Readiness Processing events at Camp Beauregard and at other locations when travel is approved.
• Conduct and document monthly audits of 10 percent of Service Treatment Records in accordance with Army Regulation 40-66 and maintain on-site archives for discharged, deceased, and separated Soldiers.
• Provide dental records when required to support identification of human remains.
• Process records requests from Soldiers, the Department of Veterans Affairs, state agencies, and medical providers within 30 days and in accordance with Army Regulation 40-66.
• Inventory Service Treatment Records and electronic records and prepare supporting correspondence for Congressional and Freedom of Information Act inquiries.
• Close out Service Treatment Records within 30 days after a Service Member separates from the LAARNG.
• Run and provide newly required system-generated reports as DoD systems and reporting requirements change.

QUALIFICATIONS

• Must provide all information required for background checks and meet installation-access and personal-identity-verification requirements.
• Must obtain and maintain required Common Access Card eligibility, DoD cyber-awareness and information-assurance training, annual HIPAA certification, and systems authorization before accessing Service Member records.
• Must be fully trained and otherwise qualified to perform the assigned medical administrative services and safeguard protected health information, personally identifiable information, and Government systems.
• Must be available to work full-time on-site in Pineville, Louisiana, Tuesday through Friday from 0700 to 1730, and support approved medical-readiness-event travel when required.
• A current state driver license is required when operating a motor vehicle on Camp Beauregard or at a Louisiana Army National Guard armory.

LAUKOA is an Equal Opportunity/VEVRAA federal contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

LAUKOA offers a best-in-class benefits program including medical, dental, and vision insurance; a 401(k) program with employer match; paid vacation and sick leave; employer-paid basic life and AD&D insurance; an Employee Assistance Program; and a flexible work environment. Additionally, employees can choose from several voluntary benefits including critical illness coverage; accident insurance; identity theft coverage; pet insurance, and more.

LAUKOA gives preference to internal candidates. If no internal candidate meets our qualifications, external candidates will be given consideration.