Medical Correspond Clerk

Kaiser Permanente; Los Angeles (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Kaiser Permanente in Los Angeles, CA is seeking a clerical specialist to review requests or subpoenas, abstract charts, and prepare data for release of information. You will support outside providers, agencies, schools, and attorneys by telephone or in person.

The role requires at least three years of clerical experience, knowledge of medical terminology, and proficiency with PC & Office applications. This on-site position emphasizes accuracy and timely data handling.

Qualifications

• Minimum of three (3) years of relevant clerical experience.
• Knowledge of medical terminology.
• Knowledge of PC & Office applications.
• Typing 45 WPM.
• Ability to use a computer keyboard to perform assigned duties.
• Able to read, write & follow oral & written instructions.

Responsibilities

• Abstract clinical and/or demographic data from patient charts.
• Compile medical data from patient charts.
• Respond to request for medical information from outside sources.
• Obtain authorization to release patient information.
• Create graphs & charts.
• Enter data into automated systems.
• Assist patients with personal correspondence needs.
• Maintain and update user manuals and department files.
• Prepare periodic reports and train new staff.

Skills

Data entry

Data abstraction

Typing 45 WPM

Medical terminology

PC & Office software

Tools

HealthConnect

Job description

Job Summary

Under general supervision & in accordance w/ established policies & procedures, reviews requests or subpoenas received from outside providers, agencies, schools & attorneys. Obtains & abstracts charts in response to requests, completes forms & mails information. Assist requestors or patients by telephone or in person.

Essential Responsibilities

This description is for recruitment posting purposes only. It has not received full HR review and approval.

• Abstract clinical & /or demographic data from patient charts
• Compile medical data from patient charts
• Respond to request for medical information form outside sources
• Obtain authorization to release patient information
• Request charts
• Create graphs & charts
• Collect & compile cumulative data & statistics
• Complete work sheets by tallying activities
• Prepare periodic reports
• Enter data into automated systems
• Perform on line inquiry functions
• Assist patients w/ personal correspondence needs
• Maintain & update user manuals
• Maintain records of committee meetings
• Monitor & maintain protocol books
• Organize & maintain department files, records, handbooks & manuals
• Record & maintain activity log
• Train & orient new or less experience personnel
• Serve as resource person to co-workers by answering procedure question & assisting in problem solving
• Compose memos
• Participate in special projects & studies
• May take dictation & transcribe dictated materials
• May take & transcribe minutes of meetings
• Format & type narrative correspondence & reports
• May type statistical data & reports
• Type check request, materials requisitions & other forms
• Performs other clerical duties as assigned
• Assume other activities & responsibilities as directed
• Works designed HealthConnect work queues as assigned

Basic Qualifications

Experience

• Minimum of three (3) years of relevant clerical experience
• Knowledge of medical terminology
• Knowledge of PC & Office applications
• Typing 45 WPM
• Ability to use a computer keyboard to perform assigned duties
• Able to read, write & follow oral & written instructions

Education

• N/A

License, Certification, Registration

• N/A

Additional Requirements

• N/A

Preferred Qualifications

• N/A

Notes

• This is an on call position, days and hours may vary.