Medical Coordinator - Washtenaw County

Adult Learning Systems-Lower Michigan; Ypsilanti (MI); On-site; USD 33,000 - 44,000; Full time

Job summary

Adult Learning Learning-Lower Michigan Inc. in Ypsilanti, MI seeks a Medical Coordinator to provide compassionate care in a 24-hour licensed residential setting, supporting daily living activities and wellbeing.

Responsibilities include coordinating medications, transportation, and documentation, while working with health professionals; shift options include 8am-4pm. Requires a high school diploma or medical assisting credential and experience with disabilities.

Qualifications

• High school diploma or equivalent preferred; health care experience accepted.
• Diploma or certificate in Medical Assisting preferred.
• Experience with individuals with developmental disabilities or mental health conditions desired.
• Compassionate, effective care in residential or community settings.

Responsibilities

• Assist consumers with personal care tasks while respecting dignity and privacy.
• Support daily routines including meal prep, medication administration, and housekeeping.
• Engage consumers in activities tailored to interests and abilities.
• Monitor and document health status and report changes to healthcare professionals.
• Provide transportation and accompany to appointments and community events.

Skills

Interpersonal skills

Communication

Caregiving basics

Problem solving

Record keeping

Safety procedures

Flexible scheduling

Education

High school diploma or equivalent

Medical assisting certificate

Job description

Job Details

Job Location: Ypsilanti, MI 48197

Position Type: Full Time

Salary Range: $18.55 - $18.55 Hourly

Job Shift: Any

Job Category: Health Care

Job Purpose: The Medical Coordinator at Adult Learning Learning-Lower Michigan Inc. is responsible for providing compassionate and professional care to individuals with disabilities in a 24-hour licensed residential setting. This role is crucial in supporting consumer' daily living activities, ensuring their well-being, and promoting a safe and nurturing environment.

Other Hiring locations include: Sterling Heights, MI

Washtenaw County

Applicants must be available to work days and afternoons during the following shifts: 8am-4pm.

Key Responsibilities

• Assist consumer with personal care tasks such as bathing, dressing, grooming, and toileting while respecting their dignity and privacy.
• Support consumers in managing their daily routines, including meal preparation, medication administration, and housekeeping duties.
• Foster a positive and supportive atmosphere by engaging consumers in social and recreational activities tailored to their interests and abilities.
• Monitor and document consumers' health and behavior, reporting any changes or concerns to the appropriate healthcare professionals.
• Provide transportation and accompany consumers to appointments, community events, or other activities as needed.
• Ensure a safe and clean environment by adhering to health and safety regulations and organizational policies.

Medical Coordinator duties

• Coordinating all appointments for participants including physicians, dentist, annual physicals, and other needs. Creates consultation in E.M.R. and posts to site schedules. Creates consultation in E.M.R. and posts to site schedules.
• Arranges and provides transportation as needed.
• Monitors and arranges for refilling and renewal of all prescriptions on a timely basis, every 30 days for psychotropic prescriptions and every 90 days for all other prescriptions.
• Disposes of all discontinued medications within contract agency and ALS-LM guidelines, documents accordingly.
• Communicates with day program or school concerning the proper administration and transportation of resident’s medication. Keeps the day program informed of new and increased doses of medication.
• Arranges safe and approved preparation and transportation of medications during a leave of absence (L.O.A.).
• Monitors the acquisition, storage and dispensing of medications, treatments, and records.
• Assures a thirty day medication supply is provided for the resident at time of transfer to another program/living arrangement.
• Responsible for obtaining physician forms with physician signature.
• Maintains communication and documents with program nurse and keeps minutes to ensure adequate follow-up.
• Obtains new medications at least one week before supply is exhausted.
• Documents in health care chronological and progress notes, results of visits to health care provider.
• Ensures adequate labels are on all medications.
• Ensures 90 day Reviews and Standing Medical Orders are completed for all medications used.
• Checks medical bills, completes billing, and fills out check requests in a timely accurate manner, attaching receipts.
• Attends Medical Review as required by funding agency.
• Follows MI mental health code.
• Ensures copies of current prescriptions are kept in medical notebook, and are purged to site files.
• Creates monthly medication sheets (MARS) and monitors for compliance.
• Monitors acute medical conditions, relaying all information to supervisor and supports team..
• Monitors bowel movements, menses, and weight and height charts, if part of ISP.
• Contacts clinical team regarding any changes in participant medical status.
• Completes DCW tasks including medication administration, meal preparation and electronic documentation.
• Ensures Electronic Medical Record is current with: Physician consults, Information releases, Physicals scheduled in a timely manner, Lab results.
• Assists with updating participant Infection Control Sheets.
• Oversees & assists in medication training for staff and consumers.
• Must complete 4 job related trainings annually (Does not include CPR/First Aid and Quarterly Training Review).
• Completes Annual self-appraisal 2 weeks prior to evaluation due date.
• Payroll completed daily punches and bi-weekly approval of time card.
• Complete annual training required to include: Contract Agency requirements, on-line training (if applicable), in-home training.
• Checks email daily during scheduled shifts and responds within 1 business day.
• Attends cultural diversity training yearly and completes cultural competence test.
• Follows MI mental health code.
• Follows all H&S/OSHA guidelines.
• Keeps confidential all information learned about participants, all program aspects, and follows HIPPA guidelines.
• Respects and is sensitive to the cultural differences of participants and staff.

Qualifications

• A high school diploma or equivalent is preferred, or 1 year of experience in a health care setting providing consumer care.
• A Diploma or certificate in Medical Assisting is preferred.
• Experience working with individuals with developmental disabilities or mental health conditions is highly desirable.
• Proven track record of providing compassionate and effective care to adults in a residential or community setting.

Essential Job Functions

• Must be 18 years old
• Must be able to lift 50 lbs and physically position individuals (with training). This is an essential job function that may involve 20% of scheduled time.
• Must be able to transport consumers and have a valid driver's license. This is an essential job function that may involve 20% of scheduled time.

Required Skills and Abilities

• Strong interpersonal and communication skills, with the ability to engage effectively with clients, families, and team members.
• Ability to assess consumers' needs and implement appropriate care plans.
• Competency in basic caregiving tasks such as personal hygiene assistance, medication administration, and daily activity support.
• Excellent problem-solving skills and the ability to respond calmly and efficiently in emergencies.
• Ability to maintain detailed and accurate records of consumer progress and activities.
• Familiarity with safety protocols and procedures in care environments.
• Flexibility to work various shifts, including evenings, weekends, and holidays, as required by consumers' needs.