Medical Coordinator (Full Time)

Schweiger Dermatology Group; Thousand Oaks (CA); On-site; USD 60,174,000 - 74,501,000; Full time

Benefits offered by this job

Medical

Dental

Vision

HSA/FSA

401K

Short Term Disability

Transit benefits

Birthday off

Employee discounts

Job summary

Schweiger Dermatology Group in Thousand Oaks is seeking a Full-Time Medical Coordinator to support clinical and administrative tasks as a Medical Assistant/Patient Coordinator. You will assist providers, maintain exam rooms, manage scheduling and patient records, and handle payments and HIPAA-compliant documentation.

Prior dermatology or medical office experience is preferred; healthcare graduates are welcomed.

Qualifications

• 6 months to 1 year of dermatology or medical office experience preferred.
• Proficiency with EMR systems and patient scheduling tools.
• High School Diploma or GED required; MA certification encouraged.
• Proficient in Word, Excel, and Outlook.
• Strong communication and organizational skills; HIPAA/OSHA compliance.

Responsibilities

• Support patients and providers, maintain welcoming office presence.
• Assist providers with clinical procedures and patient prep instructions.
• Prepare exam rooms, manage inventory and equipment, and track supplies.
• Document treatments, lab orders, and patient consent forms; manage follow-ups.
• Handle scheduling, payments, insurance documentation, and privacy compliance.
• Perform other duties as assigned.

Skills

Customer service

Communication

Organization

HIPAA compliance

Education

High School Diploma or GED

Medical Assistant Certification encouraged

Tools

EMR systems

Microsoft Word

Microsoft Excel

Microsoft Outlook

Scheduling software

Job description

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually.

Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members.

Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification.

Schweiger's Ultimate Employee Experience

• Multiple office locations, find an opportunity near your home
• Positive work environment with the tools to need to do your job and grow
• Full time employees (30+ hours per week) are eligible for:
  • Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date
  • 401K after 30 days of employment
  • Company Sponsored Short Term Disability (Only applicable for non-California employee)
  • Pre-tax savings available for public transit commuters
  • Your birthday is an additional personal holiday
• Part-time employees (less than 30 hours) are eligible for:
  • Dental and Vision on 1st of the month after date of hire
  • 401K after 30 days of employment
• Employee discounts on Schweiger skin care products & cosmetic services

Job Summary

Full-Time Medical Coordinator at our Thousand Oaks Office. The Medical Coordinator role supports clinical and administrative duties, with a focus on both Medical Assistant and Patient Coordinator functions. This role is responsible for performing the highest quality of clinical and front office responsibilities to support patients and providers. Previous healthcare experience is required. Dermatology experience is preferred. We employ college graduates and gap year students who have an interest in the medical field, whether you have majored in the sciences or are switching tracks, we want to help you on your journey!

Schedule

Full time, 30+ hours. Availability Monday through Friday within operating hours of 7:30am - 6:00pm. Open Flexibility to help cover in a team environment is needed.

Medical Coordinator (Medical Assistant/Patient Coordinator)

• Patient and Provider Support: Foster a welcoming and professional environment to enhance patient care and support the provider. Maintain a consistent and professional office presence.
• Clinical Assistance: Assist providers with medical, cosmetic, and laser procedures. Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.
• Operational Duties: Prepare and maintain exam rooms before and after procedures. Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products. Alert the team and General Manager of any low supplies as needed.
• Inventory Management: Oversee the stocking of medical supplies and equipment. Ensure that all supplies are adequately stocked and maintain inventory records as requested.
• Documentation and Patient Management: Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms. Manage follow-up appointments and track inventory used during each visit.
• Patient Interaction: Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information. Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.
• Financial Responsibilities: Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift. Handle petty cash and deposit all collected payments securely.
• Phone and Communication Management: Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention. Maintain an organized and neat work area, ensuring patient privacy is preserved.
• Administrative Duties: Ensure that patient records are created and maintained accurately. Check emails and scan inboxes regularly to address time-sensitive issues. Perform other duties as assigned by supervisors.

Qualifications

• 6 months to 1 year of experience in a dermatology or medical environment preferred.
• Proficiency in EMR systems and patient scheduling tools preferred.
• High School Diploma or GED required; advanced education is encouraged.
• Certification as a Medical Assistant is highly encouraged.
• Must be proficient in Microsoft Word, Excel, and Outlook.
• Strong communication, interpersonal, and organizational skills.
• Professional, reliable, and dedicated to maintaining high-quality service standards.
• Must be familiar with HIPAA and OSHA compliance.
• Work Environment: This role is primarily office-based, utilizing standard office equipment such as computers, phones, photocopiers, and fax machines.

Hourly Pay Range

$21 - $26

Schweiger, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law.

Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file.