Medical Coordinator (Full Time)

California Skin Institute Management LLC; Thousand Oaks (CA); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Medical

HSA/FSA

Dental

Vision

401K after 30 days

Short Term Disability

Job summary

Schweiger Thousand Oaks is seeking a Full-Time Medical Coordinator to support clinical and administrative duties, performing Medical Assistant and Patient Coordinator functions. You will assist providers with procedures, maintain patient flow, and ensure accurate documentation and scheduling.

Ideal candidates have 6 months to 1 year in a dermatology or medical setting, proficiency with EMR and MS Office, and a High School Diploma or GED.

Qualifications

• 6 months to 1 year of experience in a dermatology or medical environment preferred.
• Proficiency in EMR systems and patient scheduling tools preferred.
• High School Diploma or GED required; certification as Medical Assistant encouraged.

Responsibilities

• Foster a welcoming and professional environment to enhance patient care and support the provider.
• Assist providers with medical, cosmetic, and laser procedures and optimize patient flow.
• Prepare and maintain exam rooms; manage inventory and daily supplies.
• Document treatments, medications, lab requisitions, biopsies, and patient consent forms.
• Take payments, schedule patients, and verify insurance cards and referrals.
• Maintain privacy standards per HIPAA and handle confidential information securely.

Skills

Communication skills

Medical Assistant certification

Customer service

Team collaboration

Education

High School Diploma or GED

Tools

EMR systems

Microsoft Office

Job description

Schweiger is one of the leading dermatology practices in the country with over 580+ healthcare providers and over 170+ offices in New York, New Jersey, Pennsylvania, Connecticut, Florida, Illinois, Missouri, Minnesota, and California. Schweiger provides medical, cosmetic, and surgical dermatology and allergy services with over 2.5 million patient visits annually. Our mission is to create the Ultimate Patient Experience and a great working environment for our providers, support staff and all team members. Schweiger has been included in the Inc. 5000 Fastest Growing Private Companies in America list for seven consecutive years. Schweiger has also received Great Place to Work certification.

Schweiger's Ultimate Employee Experience: Multiple office locations, find an opportunity near your home Positive work environment with the tools to need to do your job and grow Full time employees (30+ hours per week) are eligible for: Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date 401K after 30 days of employment Company Sponsored Short Term Disability (Only applicable for non-California employee) Pre-tax savings available for public transit commuters Your birthday is an additional personal holiday Part-time employees (less than 30 hours) are eligible for: Dental and Vision on 1st of the month after date of hire 401K after 30 days of employment Employee discounts on Schweiger skin care products & cosmetic services

Job Summary: Full-Time Medical Coordinator at our Thousand Oaks Office. The Medical Coordinator role supports clinical and administrative duties, with a focus on both Medical Assistant and Patient Coordinator functions. This role is responsible for performing the highest quality of clinical and front office responsibilities to support patients and providers. Previous healthcare experience is required. Dermatology experience is preferred. We employ college graduates and gap year students who have an interest in the medical field, whether you have majored in the sciences or are switching tracks, we want to help you on your journey!

Schedule: Full time, 30+ hours. Availability Monday through Friday within operating hours of 7:30am - 6:00pm. Open Flexibility to help cover in a team environment is needed.

Medical Coordinator (Medical Assistant/Patient Coordinator) Patient and Provider Support: Foster a welcoming and professional environment to enhance patient care and support the provider. Maintain a consistent and professional office presence.

Clinical Assistance: Assist providers with medical, cosmetic, and laser procedures. Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.

Operational Duties: Prepare and maintain exam rooms before and after procedures. Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products. Alert the team and General Manager of any low supplies as needed.

Inventory Management: Oversee the stocking of medical supplies and equipment. Ensure that all supplies are adequately stocked and maintain inventory records as requested.

Documentation and Patient Management: Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms. Manage follow-up appointments and track inventory used during each visit.

Patient Interaction: Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information. Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.

Financial Responsibilities: Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift. Handle petty cash and deposit all collected payments securely.

Phone and Communication Management: Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention. Maintain an organized and neat work area, ensuring patient privacy is preserved.

Administrative Duties: Ensure that patient records are created and maintained accurately. Check emails and scan inboxes regularly to address time-sensitive issues. Perform the assigned duties as assigned, ensure the role is correctly maintained.

Qualifications 6 months to 1 year of experience in a dermatology or medical environment preferred. Proficiency in EMR systems and patient scheduling tools preferred. High School Diploma or GED required; advanced education is encouraged. Certification as a Medical Assistant is highly encouraged. Must be proficient in Microsoft Word, excel, and outlook. Professional! strong communication! referrals., These debt!

Hourly Pay Range: $21 - $26 Schweiger, is an equal opportunity employer and does not discriminate in its hiring process with applicants, whether internal or external, because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender identity, disability, genetic information, veteran status, military status, application for military service or any other class per local, state or federal law. Schweiger does not require vaccination for COVID-19 in order to be considered for employment; however, some state guidelines may require that we keep record of your vaccination status on file. At Schweiger, we believe you're looking for more than just a job—you’re seeking a meaningful career, real growth opportunities, and a team that supports your success. With hundreds of locations and millions of patients served, we’re proud to be the leading dermatology group in the nation.

Here, you’ll find a place here to thrive, grow, and make a difference every day.

Join us and be part of a purpose-driven team delivering the ultimate patient experience—together.