Medical Coordinator (39146)

Birch Family Services; Glenmont (NY); On-site; USD 26,174 - 31,340; Full time

Job summary

Birch Family Services in New York is seeking a Medical Administrative Assistant to support clinical operations. You will prepare consult sheets, review consultations, and coordinate documentation with RNs, managers, and physicians to ensure accurate records.

The role involves attending weekly medical meetings, coordinating consent for treatment, updating MARs and medication inventories, and maintaining compliance with agency guidelines.

Qualifications

• High School diploma or GED (or higher) is required.
• Minimum 2-year experience with developmentally disabled population (OPWDD preferred).
• AMAP, SCIP and CPR certification required; willingness to obtain within 90 days.

Responsibilities

• Prepare consult sheet for each appointment per agency guidelines.
• Review all consults after appointment upon return to facility.
• Submit Literal Text changes to ChemRx by the 15th of each month.
• Attend Medical Meetings weekly with RN and Manager.
• Attend Clinical Team Meetings (ICF/IRA) as scheduled.
• Coordinate completion of consent for treatment with RN/manager/MD.
• Prepare new monthly MAR with daily review of medication inventory.

Skills

Supervisory experience

CPR certification

AMAP/SCIP knowledge

Documentation skills

Education

High School diploma or GED

Job description

Job Details

• Job Location: 148th St - New York, NY 10031
• Position Type: Full Time
• Salary Range: $19.00 - $22.75 Hourly
• Job Shift: Any

Responsibilities

• Prepare consult sheet for each appointment regardless of locale per agency guidelines
• Review all consults after appointment immediately upon return to facility (whether medical coordinator accompanied the consumer or not)
• Submit Literal Text changes, new or discontinued orders to ChemRx by the 15th of each month to ensure accurate medication record on next month’s MAR
• Meet weekly for Medical Meeting with RN and Manager
  • Review any outstanding tasks, diagnostic tests, appointments to be completed
• Attend Clinical Team Meetings
  • ICF: Quarterly, Annual and semi-annual as scheduled and/or monthly clinical
  • IRA: Semi-annual, annual and as needed
• Organize Consent for treatment process
  • Coordinate completion of documentation with RN, manager, MD
• Any additional tasks related to consumer health care or medical system as deemed necessary by RN or Nurse Administrator
• Prepare new monthly MAR: Daily review of MAR/ Medication inventory to ensure
  • All medication errors are documented on an occurrence report and reported to the RN and manager
• May be assigned other tasks and duties

Other Functions

• Demonstrate respect for all people
• Demonstrate professional demeanor, attention to punctuality and attendance policies, reliability, flexibility and pleasantness
• Demonstrate privacy on all medical concerns
• Professionally interacts with other staff members and with others in the community
• Demonstrate enthusiasm for learning the knowledge and skills required to perform the job
• Readily seek and accept feedback to improve performance
• Apply knowledge and skills gained on the job and maintain required certifications
• Participate in the work of the organization in a positive way by using problem solving skills
• Demonstrate respect for the safety of all others
• Perform additional responsibilities as assigned by the Senior Staff
• May be assigned other tasks and duties reasonably related to their job responsibilities
• Adhere to all rules outlined in the policy and procedures manual

Physical Demands

• Regularly required to speak clearly and hear the spoken word well
• Regularly required to utilize near vision ability to read data and documents, including spreadsheets and reports, in printed form and on computer screens
• Regularly required to provide physical care for clients and individuals, which may include, but is not limited to bathing, feeding, changing clothes or diapers and pushing wheelchairs
• Ability to physically restrain challenging behaviors that include aggression, self‑injurious, and destructive behaviors
• Ability to apply proper lifting techniques

Work Environment

• Noise level is consistent with levels usually present in an office, education, group home, residential, rehabilitation, industrial, workshop or health related environment
• Hazards present are consistent with those common to an office, education, rehabilitation, industrial, workshop or health related environment
• Working with individuals whose age ranges from childhood to adulthood

Qualifications

• Educational: High School diploma or General Education Degree (GED). Preferably relevant medical certifications and Associates degree
• Experience: Minimum 2‑year experience working with developmentally disabled population preferably OPWDD population in a residential setting. Serve as Medical liaison between physicians, ancillary services and the individual/IDT team and family; work with consultants, dietary personnel, pharmacist, lab, etc. as needed to implement recommended changes, and will be responsible for documentation of their visits
• Specialized Knowledge, Licenses, etc.:
  • 1‑2 years solid supervisory experience working with similar population
  • AMAP, SCIP, and CPR certification required, but will consider applicants who agree to obtain certification within 90 days of position appointment

EEO Statement

Birch Family Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Birch Family Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Birch Family Services expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Birch Family Services’ employees to perform their job duties may result in discipline up to and including discharge.