Medical Coordinator

vq-career-page; Tucson (AZ); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical/Dental/Vision

FSA

Employee Assistance Program

Life & Short-Term Disability

401(k)

Job summary

VisionQuest (VQ) seeks a Medical Coordinator to lead non-clinical health service delivery for youth, focusing on disease prevention and timely medical interventions.

You will collaborate with medical providers, maintain HIPAA-compliant records, and coordinate services with staff. A relevant nursing license or degree is required; bilingual English/Spanish is preferred.

Qualifications

• Minimum 1 year of employment in public healthcare with care coordination experience.
• Licensed practical or vocational nurse (LPN/LVN) or higher health-related qualification or Bachelor’s degree.
• Current license to practice in the employment state; supervisory experience preferred.

Responsibilities

• Ensure HIPAA compliance and maintain medical files for each admission.
• Coordinate timely medical, dental, and related services with local providers.
• Arrange transportation to medical appointments with program staff support.
• Collaborate with health professionals to meet licensing timelines and standards.
• Support staff during medical appointments and follow-up procedures.
• Dispense over-the-counter and prescribed medications per policy.
• Respond to emergency medical needs of children in care.
• Educate children about disease, treatment, and prevention.

Skills

Interpersonal communication

Professional development

Independent work

Writing proficiency

Policy interpretation

Attention to detail

Education

Public health experience

LPN/LVN or RN or Bachelor’s degree

Current state licensure

Supervisory experience

Job description

Work That Matters. Support That Lasts.

At VisionQuest (VQ), we serve children, youth, and families during some of the most critical moments of their lives. Our teams help young people overcome challenges, build resilience, and move toward brighter futures.

VQ is a national child, youth, and family services organization providing residential programming, community-based services, and in-home support across the United States. We partner with state and federal agencies to deliver services where the need is greatest and to strengthen the communities we serve.

Every role at VQ contributes to meaningful impact. Whether working directly with youth or supporting the professionals who serve them, your work helps create opportunity and stability for the next generation.

Why build your career at VQ?

• -Purpose-driven work: Every role contributes to helping children and families succeed.
• -Fair and responsible compensation: We are committed to transparent and equitable pay practices.
• -Career growth opportunities: Internal promotions and leadership development pathways.
• -Professional leadership culture: Accountable, supportive leadership focused on long-term success.

Comprehensive Benefits

• Medical, Dental, and Vision coverage
• Flexible Spending Accounts
• Employee Assistance Program
• Company-paid Life and Short-Term Disability
• 401(k) with employer match

At VQ, we are building more than programs. We are building careers that make a difference.

The Medical Coordinator assumes a pivotal role within VisionQuest by spearheading the team's approach to non-clinical health service delivery. The Medical Coordinator duties encompass evaluating, facilitating, and overseeing all aspects of youth's medical care. Emphasizing disease prevention and health upkeep, the Medical Coordinator collaborates closely with medical providers to ensure children in our care receive the best health services available and timely medical intervention.

$1,500 Sign-on bonus

ESSENTIAL FUNCTIONS

• Compliance:
  • Stay knowledgeable on all related local, State, and Federal policies and procedures regarding medical coordination and services for youth under our care.
  • Maintain Health Insurance Portability and Accountability Act (HIPAA).
  • Ensure proper maintenance of medical files on each admission.
  • Ensure proper daily documentation in VisionQuest database and specific federal agency portal and maintain hard copy of required documents and medical records.
  • Ensure all documentation including but not limited to medication administration logs meets VQ, federal agency's, and Licensing policies
• Medical Services Coordination & Response:
  • Ensure timely medical, dental, and other related services are provided to children with local providers within federal and state licensing timelines.
  • Schedule and provide transportation to children on medical appointments with assistance from program staff, as needed.
  • Collaborate with health professionals to ensure health and safety standards, including licensing, disease reporting, immunizations, injury prevention, and medication management for out-of-home childcare, along with awareness of community health and mental health resources for children.
  • May attend medical, dental, and mental health appointments, when applicable and needed to support the medical department or for children with complex medical needs.
  • Support the medical providers staff during appointments examination procedures when needed.
  • Ability to dispense over the counter and prescribed medication to children according to VisionQuest’s self-administration of medication policy and procedure.
  • Immediately respond and comply with individual emergency medical needs of children in care.
  • Educate and counsel children concerning their disease, treatment, and prevention of disease, as well as informing staff when appropriate.
• Collaboration and Communication:
  • Ensure professional conduct when interacting with stakeholders, building strong partnerships.
  • Work with other members of the management team to assure successful communication and coordination between all members, leadership, and corporate personnel.
  • Attend all departmental and program meetings to ensure that up-to-date information is received and/or information of policy changes or practice are adhered to.
• Other tasks and responsibilities as assigned by supervisors.

SKILLS & ABILITIES

• Excellent interpersonal communication skills with ability to listen actively.
• Commitment to professional development and proactive research.
• Ability to work independently and as part of a team.
• Excellent writing and technical proficiency.
• Proficient in reading, interpreting and applying federal agency policies and procedures including policy guides and youth-specific MAPs.
• Organized with attention to detail.

EDUCATION & EXPERIENCE

• Minimum of 1 year of employment in public healthcare setting with demonstrated experience in care coordination, health administration, or direct clinical care.
• Any of the following:
  • Licensed practical or vocational nurse (LPN/LVN) or;
  • Higher health-related qualification (Licensed Registered Nurse) or;
  • Bachelor’s degree in a relevant field.
• License to practice must be current and accepted in the state of employment.
• Supervisory experience. Experience as a medical coordinator in a youth shelter setting is highly preferred.

QUALIFICATIONS

• Must be 21 years of age or older.
• Bilingual in English and Spanish is preferred.
• Flexible schedule (evening, weekends, holidays) to facilitate program services.
• Cleared tuberculosis test results.
• Must be able to pass a drug test.
• Must be able to provide proof of required vaccinations.
• Cleared background checks from appropriate entities, including Child Abuse and Neglect and FBI criminal background.
• Obtain and maintain CPR/First Aid and Crisis Prevention Intervention (CPI) certification.
• Must have a valid driver’s license and be eligible to drive to facilitate program services as required.
• Must maintain current LVN/LPN Licensure in the practicing state.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• May lift and carry up to 10 pounds frequently, up to 20 pounds occasionally, up to 50 pounds infrequently.
• Perform tasks that may involve standing or walking 50% of the day; sitting 50%of the day.
• May bend, stoop, reach and grasp as necessary.
• Must be able to provide First Aid and CPR.
• Must be able to perform physical holds as instructed in Crisis Prevention Intervention training (CPI).