Medical Assistant Patient Services Rep

Dignity Health Medical Group; United States; On-site; USD 36,000 - 48,000; Full time

Job summary

Dignity Health Medical Foundation is seeking a Medical Assistant Patient Service Representative to efficiently manage patient access to care. You will schedule and register appointments, screen calls, process referrals and communications, and document findings in patient records in a fast-paced, SEIU-UHW represented environment.

Beyond front-d desk duties, you will assist with lab/radiology results and support colleagues, emphasizing first-call resolution and professional interaction with

Qualifications

• High school diploma or GED is required.
• Completion of a formal Medical Assistant program as per state guidelines.
• Minimum 6 months experience scheduling patient appointments (in‑person or by phone).
• Experience with computer systems, including Windows-based programs and web apps.

Responsibilities

• Schedule and register patient appointments and process cancellations.
• Answer and screen incoming calls with professional, courteous communication.
• Process communication requests via phone, fax, email and other channels efficiently.
• Document clinically relevant findings in patient records and update referrals/authorizations.
• Provide lab and radiology results within policy guidelines and assist with issue resolution.

Education

High School Diploma or GED

Formal Medical Assistant program

Tools

Windows-based software

Web-based applications

Job description

Where You'll Work

Dignity Health Medical Foundation, established in 1993, is a California nonprofit public benefit corporation with care centers throughout California. Dignity Health Medical Foundation is an affiliate of Dignity Health - one of the largest health systems in the nation - with hospitals and care centers in California, Arizona and Nevada. Today, Dignity Health Medical Foundation works hand-in-hand with physicians and providers throughout California to provide comprehensive healthcare services to the many communities we serve.

Job Summary and Responsibilities

As our Medical Assistant Patient Service Representative, you will help patients efficiently access healthcare services so they can receive timely and comprehensive care. This is an SEIU-UHW represented position. Every day you will manage a high volume of patient interactions. You will be expected to schedule and register appointments, process cancellations, answer and screen incoming calls professionally, and process all communication requests (phone, fax, email, and other channels) with an emphasis on efficiency and accuracy. You will also utilize phone scripts, clinical decision trees, and scheduling criteria to determine appropriate appointment types and urgency, update patients on referral/authorization status, send accurate communication to physicians, and document clinically relevant findings in patient records. Furthermore, you will provide laboratory and radiology results when within policy guidelines, resolve patient issues with a primary focus on first-call resolution, de‑escalate concerns, articulate clear responses, facilitate issue resolution by referring matters to appropriate staff, elevate complex issues to supervisors, and support team members with their escalation concerns. To be successful in this role, you will possess exceptional ability to comprehend and communicate clearly and effectively (verbally and in writing) with staff, patients, and customers, exceptional patient/customer service skills including effective and efficient problem‑solving and analytical skills, the ability to perform essential job functions with a high degree of independence, flexibility, and creative problem‑solving, and the ability to provide ongoing support for other team members in utilizing communication tools and documenting interactions.

Job Requirements

Required

• High School Graduate or High School GED
• Vocational School Grad Satisfactory completion of a formal Medical Assistant program pursuant to the Division of Allied Health Professions or military training that is equivalent to an accredited Medical Assistant program (determination by Dignity Health Medical Foundation H.R. department in conjunction with the State Division of Allied Health Professions.)
• Other Minimum of 6 months experience scheduling patient appointments, either in‑person or via phone.
• and Experience with computer systems, including office windows based programs and web based applications.

Preferred

• Certified Medical Assistant AAMA

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