Medical Assistant IVF Coordinator

Fertility & Surgical Associates of California; Santa Monica (CA); On-site; USD 43,000 - 50,000; Full time

Job summary

Fertility & Surgical Associates of California in Santa Monica is hiring a full-time Medical Assistant IVF Coordinator (Clinical Coordinator) to support our Santa Monica and Encino offices. You'll join a small team of 3 to 5 coordinators, partnering with nurses and physicians to move patient cycles from screening through outcome.

This detail‑driven role requires medical office experience, strong organization, and excellent communication, with onsite hours Monday–Friday and competitive pay and

Qualifications

• Minimum 3 years of experience in a medical office setting.
• BA/BS degree preferred and CMA or equivalent experience preferred.
• Current BLS/CPR certification required or preferred.

Responsibilities

• Coordinate patient care across TI, IUI, IVF, and ET/FET cycles, including appointments and charting.
• Document patient cycle information and secure approvals for screening results and treatment eligibility.
• Maintain accurate cycle records and spreadsheets, and prepare reports as requested.
• Collaborate with RN Coordinators, physicians, and medical assistants at two offices (Santa Monica and Encino).
• Follow up with patients by phone and email to gather information needed for cycles.
• Assist physicians and nurses with direct patient care within scope of practice, including phlebotomy.
• Maintain exam rooms and treatment areas and keep logs of procedures.
• Support training and orientation for new staff and build workflows for satellite offices.

Skills

Medical office experience

Excellent communication

Organizational skills

Excel tracking

HIPAA compliance

Education

BA/BS degree preferred

Certified Medical Assistant or equivalent experience preferred

Job description

Job Details

Job Location: FSAC Santa Monica - Santa Monica , CA 90404, Salary Range: $31.00 - $36.00 Hourly,

ABOUT FSAC

Fertility & Surgical Associates of California (FSAC) provides compassionate, individualized fertility care to patients across Southern California. Our physicians and clinical teams work side by side to guide patients through every stage of treatment, from initial evaluation through TI, IUI, IVF, and FET cycles, with the attentiveness of a smaller practice.

THE ROLE

FSAC is hiring a full-time MA IVF Coordinator (internally referred to as Clinical Coordinator) to support our Santa Monica and Encino offices. You'll join a close-knit team of 3 to 5 coordinators, working alongside our medical assistants and physicians to keep patient cycles moving smoothly from screening through outcome. This role suits a detail-driven multitasker who thrives in a small, fast-paced clinical team and takes pride in getting the details of patient care exactly right.

WHAT YOU'LL DO

You'll be hands-on across both offices, coordinating care and keeping cycles on track:

• Coordinate patient care across TI, IUI, IVF, and ET/FET cycles, including appointments, procedures, and charting
• Obtain and document all pertinent patient cycle information, securing RN or physician approval of screening results and treatment eligibility
• Maintain accurate cycle records and spreadsheets, tracking data and preparing reports as requested
• Work closely with RN Coordinators, physicians, and medical assistants across both the Santa Monica and Encino offices
• Proactively follow up with patients by phone and email to gather information needed for their cycles
• Ensure proper handling and documentation of medications as ordered by physicians
• Assist physicians and nurses with direct patient care within your scope of practice, including escorting patients to exam and procedure rooms, preparing them for exams, and performing phlebotomy
• Clean and maintain exam rooms, treatment areas, and medical equipment, and keep accurate logs and records of procedures
• Build Medical Assistant workflows for the satellite offices and the Thousand Oaks practice, and support training and orientation for new hire staff
• Maintain patient safety, confidentiality, and HIPAA compliance across all interactions

WHAT WE'RE LOOKING FOR

• Minimum 3 years of experience in a medical office setting
• BA/BS degree preferred; Certified Medical Assistant or equivalent experience preferred
• Current BLS/CPR certification
• Strong organizational skills with the ability to manage detailed cycle documentation and Excel-based tracking
• Excellent verbal and written communication skills and a professional, patient-first demeanor
• Comfort working in a small, highly collaborative team (3 to 5 coordinators) across two office locations
• Working knowledge of OSHA standards and HIPAA compliance

SCHEDULE

Full-time, Monday through Friday, 7:00 AM to 3:30 PM. This is an onsite role supporting both the Santa Monica and Encino offices, working alongside a team of 3 to 5 coordinators.

JOIN US

At FSAC, you'll be part of a small, supportive team where your work directly shapes the patient experience. We offer competitive pay and benefits along with the chance to grow your career in reproductive medicine alongside physicians and colleagues who value collaboration and clinical excellence.