Medical Assistant - Internal Medicine

Actalent; New Haven (CT); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Actalent is seeking a Medical Office Assistant in New Haven, CT. The role supports an Internal Medicine office with administrative and clinical coordination during standard weekday hours, emphasizing EPIC proficiency and patient service.

Responsibilities include front-d desk tasks, scheduling, and EMR data entry to support clinicians and care coordination while maintaining confidentiality and a professional team-oriented environment.

Qualifications

• Proficiency with EPIC EMR and other EMR systems.
• Strong organizational and multitasking abilities.
• Ability to work well in a team-based medical office.

Responsibilities

• Provide administrative support to an Internal Medicine office and ensure smooth daily operations.
• Manage patient scheduling, check-in/check-out, and front-desk activities.
• Enter and maintain patient information in EPIC and other EMR systems accurately.
• Monitor in-basket messages in EPIC and assist with clinical workflows.

Skills

Multitasking

Organizational skills

Team player

Attention to detail

Education

High School Diploma or GED

Tools

EPIC EMR

Job description

Job Title: Medical Office Assistant

Job Description

This Medical Office Assistant role supports an Internal Medicine office by providing high-quality administrative and clinical coordination during regular weekday hours. The position requires strong proficiency with EPIC and other electronic medical record (EMR) systems, along with excellent organizational and multitasking abilities to ensure smooth daily operations and exceptional patient service.

Responsibilities

• Provide comprehensive administrative support to an Internal Medicine office, ensuring efficient daily operations.
• Manage patient scheduling, appointment check-in and check-out, and related front-desk activities.
• Use EPIC and other EMR systems to accurately enter, update, and maintain patient information and medical records.
• Monitor and manage in-basket messages within EPIC, including routing information, responding to inquiries, and supporting clinical workflows.
• Coordinate communication between patients and clinical staff, ensuring timely follow-up and clear information sharing.
• Organize and prioritize multiple tasks throughout the day while maintaining attention to detail and accuracy.
• Support providers and clinical staff with administrative tasks related to Internal Medicine care.
• Maintain a professional, team-oriented attitude and collaborate effectively with colleagues.
• Uphold confidentiality and privacy standards when handling patient information and documentation.
• Contribute to a welcoming and efficient office environment through reliable, consistent support.

Essential Skills

• Proficiency with EPIC electronic medical record (EMR) system.
• Experience using EMR systems to manage patient information and clinical workflows.
• Ability to manage in-basket messages within EPIC or similar systems.
• Strong organizational skills with the ability to multitask effectively.
• Demonstrated ability to work as a team player in a medical office setting.
• High School Diploma or GED.
• Prior experience in an Internal Medicine office (highly preferred).

Additional Skills & Qualifications

• Experience providing administrative support in a medical or healthcare office.
• Ability to maintain accuracy and attention to detail in a fast-paced environment.
• Strong communication skills for interacting with patients and healthcare professionals.
• Comfort working with technology and adapting to electronic workflows.
• Reliability and professionalism in maintaining schedules and responsibilities.

Work Environment

This role is based in an Internal Medicine office operating Monday through Friday from 8:00 a.m. to 5:00 p.m., with a one-hour lunch break for a 40-hour workweek. The environment is team-oriented and collaborative, with daily use of EPIC and other EMR technologies to support patient care and administrative processes. The position involves standard office-based duties, working closely with clinical and administrative staff in a professional healthcare setting.

Job Type & Location

This is a Contract to Hire position based out of New Haven, CT.

Pay and Benefits

The pay range for this position is $20.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Haven,CT.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.