Medical Assistant Floater - NYC/Hoboken

ENT and Allergy Associates LLP; New York (NY); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical, Dental, and Vision insurance

Company‑paid long‑term disability

Flexible Spending Account (FSA)

Company‑paid life insurance and vol. 0

401(k)

Pet insurance

Job summary

ENT and Allergy Associates (ENTA) is seeking a Full-Time Medical Assistant Floater to support NYC and Hoboken offices including Upper East Side, Wall Street, Madison Avenue, West Side, and Hoboken.

The Floater role covers patient intake, exam room prep, assist with procedures, manage records in Epic EMR, and coordinate follow-up visits while traveling between sites as needed. Previous MA experience and CMA/RMA are preferred.

Qualifications

• Completion of a Medical Assistant program or CMA/RMA certification.
• Bachelor’s degree in Biology.
• EMT certification.
• Five years of continuous experience as a Medical Assistant.

Responsibilities

• Greet patients and ensure comfort during visits.
• Record vital signs and verify insurance information.
• Assist physicians during examinations and office procedures.
• Maintain exam rooms, stock supplies, and ensure sterility.
• Enter patient data in the EMR and coordinate follow-up visits.

Skills

Patient Care

Communication

Teamwork

Empathy

Attention to detail

Adaptability

Education

CMA/RMA certification

Bachelor’s in Biology

EMT certification

Tools

Epic EMR

Job description

Job Description: ENT and Allergy Associates (ENTA), one of the nation’s largest ENT, Allergy, and Audiology medical practices, is seeking a Full-Time Medical Assistant Floater for our NYC and Hoboken office locations. Offices included are Upper East Side, Wall Street, Madison Avenue, West Side, Hoboken

Note: A Floater can cross cover other clinical offices when needed. Hourly: $23/hr

The Medical Assistant floater plays a vital role in providing high-quality patient care and support to medical professionals within our practice. The Medical Assistant serves as the primary point of contact for all clinical care-related inquiries, issues, and concerns, excluding allergy-related matters. The Medical Assistant floater is responsible for assisting doctors during patient examinations, office surgical procedures and testing as well as maintaining exam room cleanliness and supplies, managing medications and hazardous wastes, and providing administrative support. Additionally, this role involves interacting with patients, scheduling follow-up appointments, handling medication prescriptions, and ensuring compliance with insurance requirements. The Medical Assistant floater must demonstrate empathy, attention to detail, strong communication skills, adaptability, professionalism, teamwork, problem-solving ability, and a commitment to ongoing learning.

Essential responsibilities Include but are not limited to the following:

Patient Care

• Greet patients warmly and ensure their comfort during their visit.
• Assist with patient intake, including recording vital signs, updating medical history, and verifying insurance information.
• Prepare patients for examination by physicians, anticipating their needs, ensuring rooms are clean, stocked, and organized.

Administrative Support

• Utilize operating system to manage patient records and appointments.
• Maintain accurate and detailed patient records, ensuring all necessary information is entered correctly.
• Enter patient histories and medications into charts, ensuring allergies are prominently displayed.
• Assist with scheduling appointments, following up on test results, and managing patient inquiries.
• May give results over the phone at the physician’s discretion.

Medical Assistance

• Maintain patient flow in exam rooms, explain tests and procedures to patients, and inform doctors of schedule delays.
• Keep exam rooms clean and properly stocked, maintaining a sterile environment for patient care.
• Maintain control over hazardous wastes, perform routine equipment maintenance, and manage medical equipment.
• Checks medications for expiration dates and orders replacements when needed.
• Assist with office surgical procedures, post-operative care, and testing under medical direction.
• Pre-certifies all necessary procedures (CT Scans, MRI’s and office procedures) with the appropriate insurance company verifying eligibility, deductibles, copays, coverage of service with precertification numbers to be used for billing purposes, prior to the services rendered.

Teamwork and Communication

• Collaborate effectively with healthcare team members to ensure seamless patient care.
• Communicate clearly and professionally with patients, colleagues, and supervisors, both verbally and in writing.
• Assist training new hire Medical Assistants.

Travel Requirements

Travels to all locations within the specified region. On occasion, you may also be required to assist with covering offices outside of your normal coverage area. During a transition/merger may be asked to travel to locations outside of the specified region.

Job Requirements & Qualifications

Ability to work effectively in a fast‑paced environment. Ability to work independently and as part of a team. Previous Medical Assistant experience preferred. Experience with Epic EMR preferred. Strong patient service skills with a commitment to delivering a positive patient experience.

Education / Certification Requirements

Completion of a Medical Assistant program or certification such as CMA or RMA. Alternatively, candidates with any of the following qualifications will be considered: Bachelor’s degree in Biology Emergency Medical Technician (EMT) certification Five (5) years of continuous experience working as a Medical Assistant.

Schedule

Schedule can vary based on the office/physician that you will be covering for the day.

Benefits

• Medical, Dental, and Vision insurance
• Company‑paid long‑term disability
• Flexible Spending Account (FSA)
• Company‑paid life insurance and voluntary life insurance
• 401(k)
• Pet insurance

About ENT and Allergy Associates (ENTA)

ENT and Allergy Associates (ENTA) is the largest ENT, Allergy, and Audiology practice in the country, with over 475 clinicians practicing across 70+ clinical locations in New York, New Jersey, Pennsylvania, and Texas. Each ENTA clinical office is comprised of world‑class physicians who are specialists and sub‑specialists in their respective fields, delivering the highest level of expertise and care to patients of all ages. Our comprehensive services include: Adult and Pediatric ENT and Allergy Voice and Swallowing Advanced Sinus and Skull Base Surgery Facial Plastics and Reconstructive Surgery Treatment of Inner Ear Disorders and Dizziness Asthma‑related services Diagnostic Audiology and Hearing Aid Dispensing Sleep and CT Services ENTA is affiliated with some of the most prestigious medical institutions in the world. Each year, ENTA physicians are recognized as “Top Doctors” by Castle Connolly, reflecting our strong commitment to exceptional patient care and clinical excellence. ENT and Allergy Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

ENT & Allergy Associates Network:

ENT & Allergy Associates (ENTA) is the largest ENT, Allergy, and Audiology network in the country, with over 475 clinicians who practice in over 80 clinical locations throughout New York, New Jersey, Pennsylvania, and Texas. Each ENTA clinical office is comprised of world‑class physicians who are specialists and sub‑specialists in their respective fields, providing the highest level of expertise and care. With a wide range of services including Adult and Pediatric ENT & Allergy, Voice and Swallowing, Advanced Sinus and Skull Base Surgery, Facial Plastics and Reconstructive Surgery, Treatment of Disorders of the Inner Ear and Dizziness, Asthma‑related services, Diagnostic Audiology, Hearing Aid Dispensing, Sleep and CT Services, ENTA Is able to meet the needs of patients of all ages. ENTA is also affiliated with some of the most prestigious medical institutions in the world. Each year ENTA physicians are voted ‘Top Doctor’ by Castle Connolly, a true testament to the exceptional care and service they provide to their patients.

HÜMI:

Backed by over 25 years of experience, Hümi (formerly Quality Medical Management Services USA, LLC , or QMMS USA) specializes in healthcare management and consultancy across practice operations and management, revenue cycle and enhancement, compliance, HR management, and business applications. With a seasoned team and a commitment to excellence, Hümi delivers cutting‑edge healthcare business management solutions. By implementing best practices at every step, Hümi ensures measurable success for its clients. At its core, Hümi represents the human side of healthcare, where operational excellence meets a people‑first philosophy.