Medical Assistant (Documentation Assist) - Asbury Dermatology - FT - Day

Stormont Vail Health; Topeka (KS); On-site; USD 21,000 - 34,000; Full time

Job summary

Stormont Vail Health in Topeka, KS seeks a real-time Documentation Assistant to perform medical transcription and routing of patient records. The role supports physicians and nursing staff to maintain smooth operations and high-quality patient care.

The candidate should have education in nursing or medical assisting, with MA/PCT experience, and familiarity with EHR systems. This on-site position emphasizes accuracy, timely reporting, and adherence to infection prevention and documentation

Qualifications

• Successfully completed first semester in an accredited nursing program.
• Completed medical assistant or patient care technician program.
• Certification may substitute for the educational requirement.
• 1 year transcription/scribe/MA or PCT experience.

Responsibilities

• Capture accurate and detailed documentation of patient encounters in real time.
• Coordinate care with interdisciplinary team.
• Enter information into EHR as directed by the provider and ensure provider authentication.
• Relay advisories or alerts to obtain guidance from Provider on response.

Skills

Medical terminology

Transcription

Attention to detail

Patient care

Education

Nursing program (first semester)

Medical Assistant / MA program

Clinical Medical Assistant certification

Tools

EHR systems

Job description

Job Information Exemption Status: Non-Exempt A Brief Overview This position spends a high percentage of time performing medical transcription duties as a \"real time\" Documentation Assistant for a specific physician. Time is spent routing and processing documentation and delivering reports to physicians for review in a timely manner. Core responsibility is to capture accurate and detailed documentation of the patient encounter in a real time manner. Member uses acquired, office-based skills to assist physicians and nursing personnel to maintain smooth working order of the offices, continuity of patient care and client satisfaction. Education Qualifications* Successfully completed first semester in an accredited nursing program. Required or* Successfully completed a medical assistant or patient care technician program. Required or* A Certified Clinical Medical Assistant, Certified Medical Assistant, Registered Medical Assistant, Certified Nursing Assistant, Emergency Medical Technician, or Patient Care Technician certification may be substituted for the educational requirement. RequiredExperience Qualifications* 1 year Transcription/scribe/MA or PCT experience Preferred* Experience typing or transcribing conversations. Required* Experience in a medical setting working with providers. Required* Experience with medical terminology and procedures. RequiredSkills and Abilities* Conscientious regarding care of equipment, utilization of supplies and personal time. (Required proficiency)* Knowledgeable of correct set-up and procedures to safely perform ear irrigation, monitor oxygen via mask and nasal cannula, assist with suture care and removal. (Required proficiency)* Knowledgeable of and follows correct techniques in the ordering, collection, and labeling specimens; in assisting providers in clean or sterile procedures. (Required proficiency)* Possess the ability to organize and prioritize assigned work duties and have a desire to interact with patients in a professional and empathetic manner. (Required proficiency)Licenses and Certifications* Patient Care Technician - PCTC - AMCA Or an active certification to practice in Kansas as either Certified Clinical Medical Assistant, Certified Medical Assistant, Registered Medical Assistant, Certified Nursing Assistant, or Emergency Medical Technician is required as a substitute for education qualifications. RequiredWhat you will do* Implements identified plan through coordination of care with interdisciplinary care team to employ strategies to promote health and wellness. Collaborative with interdisciplinary care team encompassing strategies to achieve expected outcomes.* Communicate pertinent data and information relative to the patient, situation, or setting in a timely manner. Relay all advisories or alerts that appear while scribing to obtain guidance from Provider on proper response.* Promote infection prevention through use of standard precautions, proper procedure in dressing changes, wound care, hand hygiene and cleanliness of the patient rooms/department.* Provide assistance with activities of daily living (ADL’S), accurate measurement and recording of weight, height, vital signs and report any changes to assigned nurse.* All documentation assistant entries must contain an entry made by the provider that: Affirms the providers presence during the time the encounter was recorded, verifies provider reviewed the information, verifies of the accuracy of the information with provider authentication including date and time.* Assist the provider in navigating the EHR. Respond to various EHR messages as directed by the provider. Enter information into the EHR as directed by the provider. Relay all advisories or alerts that appear while scribing to obtain guidance from Provider on proper response. Ensure that all entries in the EHR by the Documentation Assistant are authenticated by the Documentation Assistant including date and time.* Delivers care guided by Jean Watson’s Theory of Human Caring illustrated by creating caring relationships, taking time to have uninterrupted moments with patients and displaying unconditional acceptance and respect.* Promotes a mutually respectful environment that encourages the exchange of ideas and supports the effectiveness of professional relationships and integrates ethics in all aspects of practice.* Demonstrates advocacy in all roles and settings.* Practices Diversity, Equity and Inclusion principles in their daily work by respecting others’ uniqueness, perspectives, backgrounds or beliefs.* Communicates effectively in all areas of professional practice.* Mentors PCT’s s new to their role for the purpose of ensuring successful enculturation, orientation, competence, and emotional support. Supports students to enhance their knowledge, skills, and abilities.* Commits to lifelong learning through critical thinking, self-reflection, and inquiry for personal growth and development.* Demonstrates willingness to participate in process of evolution the scope of the Stormont Vail Health professional practice model* Utilizes appropriate resources to provide, and sustain evidence-based nursing services that are safe, effective, and financially responsible, and used judiciouslyRequired for All Jobs* Complies with all policies, standards, mandatory training and requirements of Stormont Vail Health* Performs other duties as assignedPatient Facing Options* Position is Patient FacingRemote Work Guidelines* Workspace is a quiet and distraction-free allowing the ability to comply with all security and privacy standards.* Stable access to electricity and a minimum of 25mb upload and internet speed.* Dedicate full attention to the job duties and communication with others during working hours.* Adhere to break and attendance schedules agreed upon with supervisor.* Abide by Stormont Vail’s Remote Worker Policy and will review and acknowledge the Remote Work Agreement annually.Remote Work Capability* On-Site; No RemoteScope* No Supervisory Responsibility* No Budget ResponsibilityPhysical Demands* Balancing: Occasionally 1-3 Hours* Carrying: Occasionally 1-3 Hours* Climbing (Ladders): Rarely less than 1 hour* Climbing (Stairs): Rarely less than 1 hour* Crawling: Rarely less than 1 hour* Crouching: Occasionally 1-3 Hours* Driving (Automatic): Rarely less than 1 hour* Driving (Standard): Rarely less than 1 hour* Eye/Hand/Foot Coordination: Frequently 3-5 Hours* Feeling: Occasionally 1-3 Hours* Grasping (Fine Motor): Frequently 3-5 Hours* Grasping (Gross Hand): Occasionally 1-3 Hours* Handling: Occasionally 1-3 Hours* Hearing: Frequently 3-5 Hours* Kneeling: Occasionally 1-3 Hours* Lifting: Occasionally 1-3 Hours up to 25 lbs* Operate Foot Controls: Rarely less than 1 hour* Pulling: Occasionally 1-3 Hours up to 25 lbs* Pushing: Occasionally 1-3 Hours up to 25 lbs* Reaching (Forward): Occasionally 1-3 Hours up to 25 lbs* Reaching (Overhead): Occasionally 1-3 Hours up to 25 lbs* Repetitive Motions: Frequently 3-5 Hours* Sitting: Frequently 3-5 Hours* Standing: Frequently 3-5 Hours* Stooping: Rarely less than 1 hour* Talking: Occasionally 1-3 Hours* Walking: Frequently 3-5 HoursWorking Conditions* Burn: Rarely less than 1 hour* Chemical: Rarely less than 1 hour* Combative Patients: Occasionally 1-3 Hours* Dusts: Rarely less than 1 hour* Electrical: Rarely less than 1 hour* Explosive: Rarely less than 1 hour* Extreme Temperatures: Rarely less than 1 hour* Infectious Diseases: Occasionally 1-3 Hours* Mechanical: Rarely less than 1 hour* Needle Stick: Occasionally 1-3 Hours* Noise/Sounds: Occasionally 1-3 Hours* Other Atmospheric Conditions: Rarely less than 1 hour* Poor Ventilation, Fumes and/or Gases: Rarely less than 1 hour* Radiant Energy: Rarely less than 1 hour* Risk of Exposure to Blood and Body Fluids: Occasionally 1-3 Hours* Risk of Exposure to Hazardous Drugs: Rarely less than 1 hour* Hazards (other): Rarely less than 1 hour* Vibration: Rarely less than 1 hour* Wet and/or Humid: Rarely less than 1 hour