Medical Assistant - Appointment Scheduler

Northeast Community Clinic; Hawthorne (CA); On-site; USD 25,000 - 34,000; Full time

Job summary

Northeast Community Clinic seeks an organized Medical Office Assistant to manage clinic calendars and schedule patient appointments efficiently. You will handle a multi-line switchboard, provide excellent customer service, and maintain a patient information center.

The role requires communication in English/Spanish, MS Office skills, and 10% travel readiness. A Medical Assistant certificate and BLS are preferred, with at least one year of customer service experience in healthcare.

Qualifications

• One year minimum customer service experience, preferably in a medical setting.
• Must hold Medical Assistant Certificate or CMA and BLS certification.
• Bilingual English/Spanish required; ability to travel 10%.

Responsibilities

• Work in practice management system calendar for clinic site.
• Accept and confirm patient appointments over the telephone.
• Outbound calls for follow-up and reminders.
• Conduct patient care surveys for reports.
• Document complaints and grievances with corrective action.
• Update and maintain logs of calls and appointments.
• Open and distribute mail; log calls for departments.
• Perform other duties as assigned by Clinic Manager or Operations Director.

Skills

Excellent communication

Excellent customer service

Bilingual English/Spanish

Team player

Independent worker

Reliable transportation

10% travel ability

Education

Medical Assistant Certificate or CMA

High school diploma or GED

Current BLS Certification

Tools

Microsoft Office/Word/Excel/Outlook

Job description

Position Summary

Manages clinic calendars to ensure patient appointments are scheduled in an efficient and productive manner, providing excellent customer service. Responsible for operating a multi-line switchboard, operates in house paging system in a professional manner and maintains a general information center for the facility.

Description

Manages clinic calendars to ensure patient appointments are scheduled in an efficient and productive manner, providing excellent customer service. Responsible for operating a multi-line switchboard, operates in house paging system in a professional manner and maintains a general information center for the facility.

Schedule

• Flexible, may require some evening and weekends

Primary Duties And Responsibilities

• Work in practice management system database calendar for clinic site
• Accept and confirm patient appointments over the telephone
• Conduct outbound phone calls for follow-up appointments and reminder patient appointments
• Conduct patient care surveys for patient care reports
• Documents and reports patient complaints and grievances to supervisor for appropriate corrective action plan
• Update and maintain logs of patient phone calls and appointments
• Other duties as designated by Clinic Manager or Operations Director

Secondary Duties And Responsibilities

• Answers telephone, take messages, schedule appointments and provide general agency and/or program information
• Log calls for different departments
• Open and distribute mail accordingly.

Qualifications

Minimum Requirements

• Microsoft Office/Word/Excel/Outlook
• Excellent Communication Skills
• Excellent Customer Service Skills
• Bilingual English/Spanish required
• Ability to work as a team player and work independently
• Reliable transportation
• Must be able to travel from facility to facility
• This position requires 10% travel outside the local area.

Required Education/Experience And/or Licensure/Certification

• Medical Assistant Certificate or Certified Medical Assistant
• High school diploma or GED equivalent
• One (1) year minimum customer service experience, preferably in a medical setting
• Current BLS Certification
• Valid State Identification
• Must maintain active clinical privileges and meet all credentialing & privileging requirements at all times to include, but not limited to, regularly scheduled performance of clinical duties and maintain active and current applicable licenses, certification, diplomas and trainings.
• Commitment to goals and philosophy of Northeast Community Clinic

Physical Requirements And Working Conditions

• OSHA Category 1 – Involves exposure to blood, body fluids, or tissues.
• The work is majority of the time non-sedentary in nature.
• The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
• Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.