Medical Assistant

It’s A Secret Med Spa; Dallas (TX); On-site; USD 32,000 - 54,000; Full time

Job summary

It’s A Secret Med Spa in Dallas is seeking an organized medical support assistant to coordinate client scheduling for cosmetic injectors and maintain treatment rooms. You will also assist with charting, client photography, and basic prep for procedures under supervision.

The role requires Nursing student status or MA/Phlebotomy certs, EMR experience, and strong communication. Flexibility for evenings/weekends may be needed; HIPAA compliance is essential.

Qualifications

• Currently enrolled in nursing school or hold Medical Assistant/Phlebotomy certs.
• Experience using Electronic Medical Record (EMR) systems is required.
• Good etiquette and professional communication with clients and coworkers.
• Ability to multitask and adapt to the needs of Cosmetic Nurse Injectors.
• Strong integrity and sound judgment in clinical and front-desk tasks.

Responsibilities

• Organize inventory and treatment rooms during shifts.
• Coordinate client scheduling for Cosmetic Injectors with front-of-house help.
• Conduct and organize client Before and After photography.
• Manage social media and client messaging for Cosmetic Nurse Injectors.
• Prep and document client charts under supervision.
• Maintain cleanliness in treatment rooms and prep areas.
• Prepare products/equipment for injections as needed.
• Assist with consent forms and paperwork accuracy.
• Follow up with clients after services.
• Request prescription refills from Corporate NP in a timely manner.
• Escort clients to rooms post-check-in and support front desk coverage.
• Participate in training and explain pre/post op care to clients.
• Uphold HIPAA and confidentiality; protect client privacy.

Skills

Social media

Multitasking

Etiquette

Integrity

Judgment

Education

Nursing student or MA/Phlebotomy cert

Tools

Electronic Medical Records

Job description

• Organize inventory and treatment rooms as necessary throughout the work shift
• Coordinate Cosmetic Injectors’ client scheduling with the assistance of front of the house
• Conduct and organize the client’s Before and After photography
• Manage social media and client messaging through various platforms for Cosmetic Nurse Injectors
• Prep and scribe client charting with the supervision of the Cosmetic Nurse Injector as needed
• Ensure a high level of cleanliness is maintained within treatment rooms
• Prepare products and equipment within treatment rooms for Cosmetic Nurse Injectors prior and during treatment
• Draw up product accurately under the supervision of the Cosmetic Nurse Injectors
• Perform B12 shots and blood drawing for PRP as needed
• Ensure client consent forms and paperwork is accurate and completed in its entirety
• Conduct follow up calls with clients
• Request prescription refills from the Corporate NP in a timely manner
• Execute client prep prior to treatment (such as applying topical numbing cream to service areas, cleansing/sanitizing treatment areas and removing topical numbing cream)
• Escort clients to treatment rooms from front desk once check in has been completed
• Assist with keeping medical equipment clean and ready for scheduled services
• Participate in educational opportunities and training as scheduled by Corporate
• Explain products and instructions for pre/post op care to clients
• Uphold exceptional bedside manner with all client
• Maintain client confidentiality in accordance with HIPAA regulations and company policy and state law
• Backup front desk duties
• Other duties as assigned

Qualifications, Experience and Skills Needed

• Nursing school student (and/or Medical Assistant/Phlebotomy certifications) required
• Previous experience with Electronic Medical Record Systems required
• Strong Social Media acumen preferred
• Previous experience of Product/Inventory Management preferred
• Ability to communicate with proper etiquette
• Ability to multi-task while being attentive to clients and remaining flexible to the needs of the Cosmetic Nurse Injectors
• Maintains a high level of integrity with a strong ethical foundation
• Must have sound judgment, problem solving and decision-making skills
• Must be able to stand for long periods of time
• Must be able to reach above shoulder height, crawl, kneel and push/pull up 50 lbs
• Must be able to work a flexible schedule including evenings and weekends as required