Medical Appointment Clerk

Matrix Providers Inc.; Bethesda, Northern (MD, KY); Hybrid; USD 25,000 - 36,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Matrix Providers Inc. is seeking a Medical Appointment Clerk to schedule primary care and specialty appointments at Walter Reed National Military Medical Center in Bethesda, MD.

The role handles calls, secure messages, and referrals while maintaining accurate patient records in the government system. Requirements include a high school diploma or GED, Basic Life Support certification, and at least one year of medical office scheduling experience; strong English communication and typing skills are

Qualifications

• High school diploma or GED; basic medical terminology required.
• BLS certification.
• Minimum 1 year scheduling experience in a medical office.
• Typing speed of 50 WPM or higher.
• Strong verbal and written English communication.
• Experience maintaining and verifying patient records.

Responsibilities

• Provide administrative and front-desk support including check-in/check-out and scheduling.
• Answer 25–35 daily calls and assist 50+ patients/visitors daily.
• Coordinate patient referrals and appointments with internal and external providers.
• Process 50+ daily medical data forms and maintain electronic medical records.
• Schedule 20–30 patient appointments daily and uphold clinic records and reports.
• Support clinic operations with QA, training, and other administrative tasks.

Skills

Typing speed 50 WPM

Computers proficiency

English communication

Medical terminology

Medical records management

Customer service

Education

High School diploma or GED

Basic Life Support (BLS) certificate

1 year medical office scheduling experience

Job description

Experience the Matrix Providers Advantage.

We strive to provide a framework of stability and structure for our valued employees, where you will experience lower provider-to-patient ratios and fair, reliable schedules.

Matrix Providers is hiring a Medical Appointment Clerk to join our team of talented professionals who provide health care services to our Military Service Members and their families in at Walter Reed National Military Medical Center, Bethesda, MD

• Employment Status: Full-Time
• Schedule: Monday through Friday – 7am-3:30pm or 7:30am-4pm
• Clinic: Internal Medicine
• Benefits: Competitive financial package with a comprehensive insurance package including health, dental, vision, and life coverage.
  • Accrued Paid Time Off (PTO)
  • Paid Holidays (Outlined in Handbook)
  • 401(k) Plan

The Medical Appointment Clerk must have and meet the following:

• Degree/Education: High School diploma or General Educational Development (GED) equivalency. Basic medical terminology required.
• Equivalency Determination Request: The Contractor may request an equivalency determination as a substitute for education requirements on this labor category.
• Certificates: Basic Life Support (American Heart Association or American Red Cross)
• Experience: Must have a minimum of one-year professional experience in medical office scheduling.

Medical Appointment Clerk Core Job Duties:

• SUMMARY: Schedules appointments in a government computer system for primary care, specialty and subspecialty medical care. In addition to scheduling requested appointments, this position will call patients or respond to secure messaging submissions to schedule, reschedule, and/or cancel appointments as needed, to include appointments for consult/referral specialty care within the MTF or at civilian facilities

Required Qualifications

• Minimum typing speed of 50 WPM.
• Proficient in computers, data entry, word processing, and standard office equipment.
• Strong verbal and written English communication skills.
• Knowledge of medical terminology, anatomy, physiology, pharmacology, and medical documentation.
• Experience maintaining, reviewing, and verifying patient medical records and healthcare data.
• Ability to multitask, prioritize workload, and provide exceptional customer service in a fast-paced clinical environment.

Key Responsibilities

• Provide administrative and front-desk support, including patient check-in/check-out, appointment scheduling, and follow-up coordination.
• Answer 25-35 daily phone calls, assist 50+ patients/visitors daily, and manage 50+ secure patient messages daily.
• Coordinate patient referrals, specialty appointments, and care with internal and external providers.
• Process 50+ daily medical data forms, maintain electronic medical records, scan clinical documents, and ensure data accuracy.
• Schedule 20-30 patient appointments daily while maintaining clinic records, reports, and workload statistics.
• Support clinic operations through quality assurance activities, meetings, training, and other administrative functions as assigned.
• Effectively manage multiple priorities while supporting a busy healthcare team serving 268+ military, civilian, and support personnel.

We support our employees with an accessible dedicated representative to assist you throughout the duration of your contract. We firmly believe that a healthy work/life balance enables you to perform at your best. Our mission is to serve America’s military family by aligning exceptional healthcare workers like you with rewarding career opportunities.

Come home to Matrix.

Matrix Providers is an equal opportunity employer. Qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For our EEO Policy Statement, please see https://matrixproviders.com/accessibility-eeo-disclaimer.

Matrix Providers endeavors to make www.matrixproviders.com accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please get in touch with our Recruiting Hotline Number, 1-877-807-8277, TTY LINE, 385-722-8109. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

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