Medical Administrative Assistant (Part-time – see schedule specifics)

Novus Group; Washington (Washington County); On-site; USD 27,000 - 31,000; Part time

Benefits offered by this job

Tuition assistance

Medical/dental/vision coverage

Paid time off

Parental leave

Job summary

Novus Group is seeking a Medical Administrative Assistant for a part-time, on-site role in Washington, PA 15301. The position features rotating shifts, with Saturdays and holiday coverage required.

Starting pay ranges from $19.60 to $22.26 per hour, with potential growth to $30.25 per hour based on performance and tenure. The role demands high school diploma or GED, at least one year of administrative or medical clerical experience, and strong Microsoft Office skills.

Qualifications

• High school diploma or GED required.
• 1 year of administrative support or medical clerical experience preferred.
• Proficient with Microsoft Office and calendar management.

Responsibilities

• Register, triage, and accession specimens into LIS.
• Support processing, packaging, and collection of laboratory specimens.
• Transcribe diagnostic data into LIS and route cases per pathologist instructions.
• Verify patient records and insurance billing status; manage clerical files and supplies.

Skills

Microsoft Office

Phone etiquette

Communication

Education

High school diploma or GED

Tools

LIS (Laboratory Information System)

Microsoft Office Suite

Job description

Medical Administrative Assistant (Part-time – see schedule specifics) (On-site, Washington, PA 15301 - Washington Area)

Job Type: Part-Time, Direct-Hire (Permanent placement on company payroll with competitive benefits package; not a temporary job)

Location: Washington, PA 15301

Schedule: Part-Time, Rotating Shifts (Rotating days/hours including 5:30 AM – 1:30 PM on Saturdays, 7:00 AM – 3:00 PM, 9:00 AM – 5:00 PM, and 1:00 PM – 9:00 PM; rotating Saturdays and holiday coverage required)

New Hire Starting Base Pay: $19.60 – $22.26 per hour (Starting salary placement is determined by direct laboratory accessioning, medical clerical, or administrative experience.)

Future Earning Potential: Position salary range progresses up to $30.25 per hour over time through performance, tenure, and administrative career ladder advancement.

Mandatory Qualifications

• Education: High school diploma or GED equivalent required.
• Experience & Skills: Minimum (1) year of administrative support or medical clerical experience. Knowledge of general business processes and procedures.
• Systems Knowledge: Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access), electronic mail, and calendar management.
• Customer Service & Communication: Strong phone etiquette and interpersonal skills to answer, screen, and route incoming calls and coordinate with clinical lab staff and pathologists.

How You'll Make an Impact

• LIS Accessioning & Specimen Triage: Register, receive, triage, and accession patient specimens, slides, and materials into the Laboratory Information System (LIS) while adhering to strict turnaround-time deadlines.
• Specimen Processing Support: Assist with processing, packaging, and collecting laboratory specimens according to established testing specifications and clinical safety procedures.
• Pathology & Diagnostic Documentation: Transcribe clinical diagnostic data into LIS, make report edits per pathologist instructions, and review records to route consultative cases appropriately.
• Record Integrity & Office Support: Verify patient records and insurance billing status for accuracy, manage clerical files, order lab supplies, and maintain office equipment.

What We Offer

• Education & Career Growth: Tuition assistance programs, internal laboratory/administrative training, and structured career ladder advancement pathways.
• Health & Well-Being: Comprehensive medical, dental, and vision coverage options, plus wellness support.
• Dual-Tier Retirement Program: Combined retirement package with employer matching funds and company-paid retirement contributions.
• Work-Life Balance & Time Off: Paid time off (PTO) accruals, paid holidays, paid parental leave, and additional lifestyle support perks.