Medical Administrative Assistant

State of Wisconsin; Mauston (WI); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Vacation time

Health insurance

Pension plan

Job summary

State of Wisconsin is seeking a Medical Administrative Assistant in Mauston, WI. The role supports scheduling outpatient clinic appointments, processes physician orders, and maintains organized records and resources.

The position requires Excel proficiency, familiarity with medical terminology, and strong administrative skills in a clinical setting.

Qualifications

• Experience scheduling medical appointments for patients/clients.
• Training or experience with medical terminology.
• Experience using Microsoft Office suite (Excel, Word) for documents, data entry, spreadsheets.

Responsibilities

• Provide client support for scheduling outpatient clinic appointments.
• Implement physician orders for consultations and follow-ups with independence.
• Develop and maintain records, filing systems, and current directories/resources.

Skills

Scheduling medical appointments

Medical terminology

Administrative support

Tools

Electronic Health Records (EHR) system

Microsoft Excel

Microsoft Word

Job description

Sand Ridge Secure Treatment Center (SRSTC) within the Department of Health Services (DHS) is recruiting to fill a Medical Administrative Assistant in Mauston, WI. This position will work Monday-Friday between 7:45 am and 5 pm.

SRSTC opened in 2001 and provides care and treatment for several different patient populations. The center houses Wisconsin’s Sexually Violent Persons Program, provides care and treatment for persons found not guilty by reasons of mental disease or mental defect, and provides court ordered treatment, testing, and education to patients found not competent to stand trial. SRSTC is a 500-bed treatment facility and is part of the Division of Care and Treatment Services (DCTS). Watch this video to learn more about the work of DCTS.

As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.25% employer match in 2027 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
• Well Wisconsin Wellness Program.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position Summary

As the Medical Administrative Assistant, you will be responsible for the following duties:

• Providing client support for scheduling outpatient clinic appointments.
• Performing duties with a high degree of independence in implementing physician orders for consultations and follow-ups.
• Developing and maintaining records and filing systems and current directories and resources.

Salary Information

The starting pay is $25.04 per hour (approximately $52,000 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Medical Program Assistant - Associate and is in pay schedule and range 02/11.

Job Details

All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility after their start date.

A Microsoft Excel proficiency test will be administered as part of the recruitment process for this position.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

Minimally qualified applicants will have all of the following:

• Experience scheduling medical appointments for patients/clients.
• Training or experience with medical terminology.
• Experience using Microsoft Office suite (i.e., Excel, Word, etc.) for tasks such as documents creation, data entry, spreadsheet creation, etc.
• Experience providing administrative support in a clinical setting (e.g., answering phones, maintaining forms, completing purchase requests for office supplies, etc.).

Well-qualified applicants will also have one or more of the following:

• Experience working with an Electronic Health Records (EHR) system
• Experience coordinating arrangements for scheduled appointments (e.g. transportation, documentation, etc.).
• Experience documenting patient/client transfers.
• Experience scheduling in a dental clinic.

Your letter of qualifications is limited to 1 page.

DHS is an Equal Opportunity and Affimative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs,

For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Mike Sansom in Human Resources at [e-mail].

Deadline to Apply

The deadline to apply is November 17th, by 11:59 pm.