Medical Administration Specialist

People, Technology & Processes, LLC; Virginia Beach (VA); On-site; USD 40,000 - 62,000; Full time

Job summary

People, Technology & Processes, LLC seeks a Front-Desk Medical Administration Specialist in Virginia Beach, VA. The role supports the command's medical department, coordinating health care delivery systems and performing routine admin tasks within a military health environment.

Ideal candidates will have AHIMA or CAAHEP/ABHES-recognized credentials and at least five years of medical administration experience, with strong HIPAA compliance and proficiency in MRRS/CHCS/AHLTA.

Qualifications

• AHIMA certification or completion of a Medical Assistant Program recognized by CAAHEP/ABHES.
• HIPAA certification and ongoing HIPAA compliance.
• Minimum of five years in Medical Administration.
• Knowledge of standard clinic procedures, medical terminology, and computerized data entry; familiarity with MHS Genesis and MRRS.

Responsibilities

• Support medical department operations and coordinate health care delivery systems.
• Assist with administrative tasks and related programs in military health care operations.
• Prepare the Medical Department for periodic inspections and assessments.
• Provide clerical support and routine administrative tasks for the department.
• Ensure timely and accurate correspondence, messages, and reports per guiding instructions.
• Maintain internal logs and reports for health care administration.
• Schedule appointments, check-in patients, and file treatment notes and reports in health records.
• Manage MRRS, CHCS, and AHLTA data and assist with EDHAs.

Skills

Medical administration

HIPAA compliance

Clerical skills

Electronic records

Education

AHIMA Certification

CAAHEP/ABHES Medical Assistant Program

Tools

MRRS

CHCS

AHLTA

EHR basics

Job description

Description

Description

Position Title

Front-Desk Medical Administration Specialist

Location

Virginia Beach, VA

Clearance required

SECRET

Responsibilities Include (but Are Not Limited To)

• Support the command's medical department by managing, maintaining, and coordinating military health care delivery systems and operations.
• Provide assistance with the execution of administrative tasks and other programs related to military health care delivery systems operations.
• Assist in preparing the Medical Department for periodic inspections and assessments.
• Provide administrative and clerical assistance to the Medical Department with the accomplishment of routine administrative tasks.
• Ensure correspondence, messages, and reports are timely, complete and accurate, properly received and transmitted, and meet the requirements of guiding instructions.
• Maintain an internal tracking system for the internal processing of all documents related to the administration of in-garrison health care and operational medical readiness.
• Assist with the screening process and administration of all routine clinical, occupational, preventive medicine and emergency medical services such as; the administrative aspects of routine and emergent patient visits, vaccinations, audiograms, laboratory testing, visual screenings, electrocardiograms, pre and post-deployment health assessments, annual periodic health assessments, occupational specialty physical examinations, annual tuberculosis risk assessments, annual hearing conservation program screenings, and other medical surveillance program requirements.
• Manage and maintain all departmental logs and reports such as, daily muster report, sick call log, immunization log, Human Immunodeficiency Virus (HIV) screening test log, physical exams log, over the counter medications log, binnacle report, dairy medical department journal, accident/injury reports, and medical and dental readiness reports.
• Schedule appointments; check patients in for appointments; and file all treatment notes, laboratory, and radiology reports in the member's military health record(s). Manage the verification and maintenance of all the health records of service members at the command.
• Manage, maintain, and update the Medical Readiness Reporting System (MRRS) database; Composite Health Care System (CHCS), Armed Forces Health Longitudinal Technology Application (AHLTA) and track and assist service members with completion of the Electronic Deployment Health Assessments (EDHAs).
• Serve as the assistant liaison for activities such as; referrals, appointments, and medical related claims for all Command's service members.

Qualifications

• Certified by the American Health Information Management Association (AHIMA) or completion of a Medical Assistant Program recognized by the Commission on Accreditation of Allied Health Education Programs (CAAHEP) or Accrediting Bureau of Health Education Schools (ABHES).
• Ability to move equipment 10-20 lbs. in weight.
• Minimum of five years' experience within Medical Administration.
• Possess practical knowledge of standard clinic procedures, medical record accountability, medical terminology, computerized data entry, and information processing systems such as Military Health Systems (MHS) Genesis and Medical Readiness Reporting System (MRRS).
• Must be Health Insurance Portability and Accountability Act of 1996 (HIPAA) certified & maintain HIPAA compliance certifications.