Media & Overheads AP Specialist

Talon Outdoor; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Talon Outdoor is seeking an Accounts Payable Specialist to join our Transactional Finance team in New York. You will handle both overhead and media supplier invoices, code to POs, reconcile statements, and maintain supplier records while collaborating with internal teams and external partners.

This role sits at the heart of a fast-paced media finance function, offering exposure to monthly close and process improvements in a creative, collaborative agency environment.

Qualifications

• Proven experience in an Accounts Payable role.
• Experience processing overheads and/or high-volume supplier invoices.
• Media industry experience or experience in a high-volume transactional environment is highly desirable.

Responsibilities

• Process and code overhead supplier invoices (facilities, IT, subscriptions, consultants, freelancers and general operational costs).
• Match invoices to Purchase Orders and ensure correct approvals are in place in line with company policy.
• Manage the overheads AP mailbox, responding to internal and supplier queries in a timely and professional manner.
• Maintain accurate supplier records, including bank details and payment terms.
• Prepare bi-weekly payment runs for overhead suppliers.
• Support month-end close through reconciliation of overhead supplier statements and accruals/prepayments where required.
• Work closely with budget holders across departments to resolve invoice queries and ensure correct cost allocation.
• Process media owner invoices, matching to POs and bookings received via Kefron.
• Ensure accuracy of media owner invoices matching to buy costs posted within our media system Plato and our financial system NetSuite.
• Reconcile media owner statements and investigate discrepancies.
• Escalate media invoice queries to AP Manager and Transactional Finance Director and relevant internal teams.
• Support mid-month and end-of-month reconciliations of assigned media owners.
• Ensure media payments are made accurately and in line with contractual terms.
• Support continuous improvement of AP processes and controls.
• Assist with ad hoc finance tasks and projects as required.
• Build strong working relationships with internal teams, media owners, and suppliers.

Tools

Kefron

Plato

NetSuite

Job description

Talon Outdoor is seeking an Accounts Payable Specialist to join our Transactional Finance team in New York. You will handle both overhead and media supplier invoices, code to POs, reconcile statements, and maintain supplier records while collaborating with internal teams and external partners.

This role sits at the heart of a fast-paced media finance function, offering exposure to monthly close and process improvements in a creative, collaborative agency environment.