Media Operations & Publishing Coordinator

Realwings LLC; Indiana (PA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

On-site gym

Solar-powered campus

On-site cafe

Medical benefits

Job summary

Gaia is seeking a highly organized Digital Operations Coordinator to support content delivery, media operations, publishing workflows, and digital asset management across the Gaia platform. This role collaborates with acquisitions, post production, publishing, and external content partners to ensure assets are delivered, processed, archived, and published accurately and efficiently.

We value strong interpersonal skills and a solution-oriented mindset, with a preference for candidates who thrive

Qualifications

• Highly detail-oriented with strong follow-through and problem-solving skills.
• Strong written and verbal communication skills.
• Experience in digital media operations, digital asset management, content publishing, or a related field.
• Familiarity with video/audio formats, codecs, and delivery specifications.
• Experience with Adobe Premiere or similar media editing/transcoding tools.
• Ability to manage multiple projects and deadlines simultaneously.
• Ability to work independently and collaboratively across teams.
• Comfortable learning new systems and workflows quickly.

Responsibilities

• Coordinate intake and delivery of media, metadata, artwork, and related assets for licensed and externally produced content.
• Communicate onboarding and delivery requirements with licensors, producers, and external partners.
• Manage content folders, permissions, vendor access, and troubleshooting within file delivery platforms such as Signiant.
• Review incoming assets against contractual requirements with Acquisitions and Publishing teams.
• Track asset status, delivery timelines, QC, and approvals throughout the publishing pipeline (Airtable).
• Process media through automated technical QC systems and review QC reports.
• Communicate technical issues with licensors/partners and track revisions through final approval.
• Perform media preparation and formatting tasks including transcoding, subtitle burn-ins, pre-roll insertion, frame verification, and delivery formatting.
• Coordinate title approvals and collaborate with Accounting and Acquisitions to ensure licensors are paid according to contract terms.
• Maintain organized archives of media assets, metadata, artwork, music cue sheets, and related materials.

Skills

Attention to detail

Communication skills

Digital media operations

Video formats knowledge

Adobe Premiere familiarity

Multitasking

Team collaboration

Independent learner

Education

Bachelor's degree or equivalent professional experience

Tools

Signiant

Airtable

Adobe Premiere Pro

DAMs/MAMs

Video transcoding tools

Job description

Gaia is seeking a highly organized Digital Operations Coordinator to support content delivery, media operations, publishing workflows, and digital asset management across the Gaia platform. This role collaborates with acquisitions, post production, publishing, and external content partners to ensure assets are delivered, processed, archived, and published accurately and efficiently.

We value strong interpersonal skills and a solution-oriented mindset, with a preference for candidates who thrive