Media Coordinator

Gaia; Louisville (CO); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

On-site gym

Solar-powered campus

Organic café

Job summary

An agency focused on conscious media is seeking an experienced Media Coordinator to manage campaign execution and vendor coordination. The ideal candidate has agency experience, strong skills in digital trafficking, billing workflows, and attention to detail. Responsibilities include managing Insertion Orders, monitoring campaign performance, and collaborating with cross-functional teams. This full-time position is on-site in Louisville, CO. Join our mission to empower a global conscious community and enjoy perks like an on-site gym and organic café.

Qualifications

• Current or recent agency experience in a similar activation role.
• Strong understanding of digital trafficking and billing.
• Ability to manage multiple campaigns and deadlines.

Responsibilities

• Create and manage Insertion Orders (IOs) in the AD system.
• Monitor daily pacing and performance to ensure alignment.
• Support media planning by liaising with media agencies.

Skills

Attention to detail

Communication skills

Digital trafficking

Billing workflows

Airtable proficiency

Tools

Google Analytics

Google Suite

Job description

Gaia is looking for an experienced Media Coordinator who thrives in a fast-paced agency environment and understands the balance between strategic thinking and flawless execution.

In this role, you will serve as the bridge between media strategy and day-to-day activation — owning implementation, financial control, trafficking accuracy, and vendor coordination across online and offline channels. You’ll partner closely with planning, finance, and creative teams to ensure campaigns launch accurately, pace effectively, reconcile cleanly, and deliver against KPIs.

This is an ideal opportunity for a current agency Media Coordinator who enjoys being hands-on in platforms, detail-oriented with billing, and proactive in identifying optimization and process improvements.

This role is full time and on-site at our office in Louisville, CO. (Not remote)

Salary Range: $60,000 – $70,000 (commensurate with experience)

Responsibilities

Media Control, Trafficking & Compliance

• Create and manage Insertion Orders (IOs) in the AD system
• Monitor and verify payment terms tied to media authorizations
• Track media spend against budget using billing trackers and platform data
• Maintain accurate weekly/monthly budget reporting, including pacing, variances, and forecasting
• Reconcile delivery vs. contracted placements and ensure IOs align with invoices
• Uphold accuracy and excellence in the billing process in coordination with marketing finance and media agencies
• Own the end-to-end trafficking workflow between external media agencies and our in-house creative studio, ensuring assets, specs, timelines, and approvals are aligned
• Coordinate the exchange of creative materials, technical requirements, and campaign documentation to guarantee seamless activation
• QA creative assets prior to launch to ensure platform compliance and accurate execution

Campaign Activation & Optimization

• Prepare, QA, and validate creative assets to meet platform specifications and trafficking requirements
• Manage campaign launches, trafficking documentation, and IO distribution
• Monitor daily pacing and performance to ensure alignment with KPIs
• Identify trafficking discrepancies or delivery issues and secure proper makegoods/compensation (TRP, budget, audience levels)
• Build audiences and manage targeting parameters as required

Cross-Functional Collaboration

• Support tactical media planning globally by liaising with media agencies and international partners, requesting and evaluating campaigns
• Partner with strategy, agency, creative, and planning teams to translate media plans into executable workflows
• Maintain organized documentation across billing trackers, creative systems, and briefing processes
• Contribute to weekly presentation materials and campaign reporting weekly

Qualifications

What You Bring

• Current or recent agency experience as a Media Coordinator or similar activation role
• Strong understanding of digital trafficking, pacing, and billing workflows
• Knowledge of online media fundamentals
• High attention to detail and strong financial accuracy
• Experience using Airtable (or similar), Google Analytics, Google Suite, and other workflow technology
• Ability to manage multiple campaigns and deadlines simultaneously
• Clear and confident communication skills

More About Gaia

Gaia exists as a transformational network to empower a global conscious community.

Gaia (Nasdaq: GAIA) is a publicly traded company in Louisville, Colorado. We offer global video streaming of over 8,000 original series, shows, films, documentaries, and practices for conscious living to our members in over 190 countries. Our vast video library serves as a vessel for the community we seek to empower. We are not a subscription service that streams whatever pays our bills. Our content goes deep into select niches of Seeking Truth, Transformation, Alternative Health and Yoga channels. We often cover subjects that other media companies won’t touch.

We expect you did explore Gaia’s library of original shows, documentaries, and films. If our work on ancient wisdom, who are we, our true history, coverups, and metaphysics resonates, you might be a good fit for Gaia. We seek to hire and inspire employees who embrace our mission to empower a global conscious community, who hope their work empowers our community of inspired members, to be a catalyst of transformation. The best work we do every day is to remember our vision is “to empower the evolution of consciousness.”

The perks of working collaboratively with a team dedicated to sharing this mission include an on-site gym; a beautiful solar-powered campus, complete with hiking and running trails, community garden, and a labyrinth; and an on-site, mostly organic café that serves breakfast and lunch daily including a full-service espresso bar featuring locally roasted coffee.

Full-time employees are offered alternative and traditional medical benefits including preventative coverage; as well as dental, vision, 401K, and life insurance.