Media Coordinator | Active International | Pearl River, NY

AMS; Pearl River (NY); On-site; USD 46,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental

Vision

Disability insurance

401k

Paid time off

Community involvement

Learning opportunities

Job summary

AMS is seeking a detail-oriented Local Media Operations Associate in New York to support accounts from inception to completion. You will collaborate with the VP, Director of Client Services and Account Directors, handling campaigns from setup through reporting and billing reconciliation.

The role involves preparing proposals, traffic lists, and post-buy analyses, ensuring accurate invoices and schedules, and coordinating with stations to finalize orders.

Qualifications

• Bachelor's degree or equivalent work experience.
• 1 year of media-related work experience required.
• Proficiency in Excel and Word required.
• Proficiency in PowerPoint and Media Buying software a plus.
• Ability to effectively navigate the Internet preferred.

Responsibilities

• Works directly with Account Director to evaluate specs from client.
• Sends out avail requests.
• Sets up campaign in pre-buy system for buyers.
• Requests the proper estimates and verifies billing information.
• Liaises with Account Directors to send proposals to client with all pertinent documentation.
• Prepares traffic list to sends to the client.
• Pulls all final reports and reviews for accuracy.
• Reconciles final client billing packets.
• Reviews weekly posts for assigned clients; verifies schedules posting per client guidelines.
• Prepares and reviews post-buy analyses for accuracy.
• Prepares paperwork to follow new orders to stations, including traffic instructions and credit requests.
• Confirms receipt of orders and checks contracts for accuracy.
• Enters adjustments into media stewardship system after Buyer approval.
• Collects logs by deadline and ensures accuracy in reporting.

Skills

Excel

Word

PowerPoint

Internet navigation

Education

Bachelor's degree or equivalent

Tools

Media Buying software

Job description

About Us

At Active, your growth drives our success. Together, we deliver results that matter – for our clients, our partners, and each other.

You’ll work across asset remarketing, media trade buying, and new business sales – surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.

As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About The Role

This position works with the VP, Dir. of Client Services and the Account Directors in the Local Media department to provide support on accounts from inception to completion. Potential additional responsibilities include working directly with Local Media Buyers/Sr Buyers on their campaigns from inception to completion.

What You'll Do

• Works directly with Account Director to evaluate specs from client
• Sends out avail requests
• Sets up campaign in pre-buy system for buyers
• Requests the proper estimates and verifies billing information
• Liaises with Account Directors to send proposals to client with all pertinent documentation
• Prepares traffic list to sends to the client
• Pulls all final reports (i.e., p&l, x10, S45, trade reports) and reviews for accuracy
• Reconciles final client billing packets
• Reviews weekly posts for assigned clients; verifies schedules are posting in accordance with client guidelines and; reports findings to Account Director
• Prepares and reviews post-buy analyses for accuracy
• Prepares paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed
• Confirms receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy
• Enters make good adjustments and preemptions into the media stewardship system after Buyer approval
• Collects pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follows up on any discrepancies by checking log times against orders
• Reviews various reports and proofs for accuracy, i.e., profit and loss and spot separation reports
• Trouble shoots and resolve billing discrepancies and Invoice Matching Reports (IMRs)
• Develops productive relationships throughout Active and with external station representatives
• Assists and participates in ad hoc projects as needed

Supervisory Responsibilities

This position has no supervisory duties.

Qualifications

• Bachelor's degree or equivalent work experience
• 1 year of media-related work experience required
• Proficiency in Excel and Word required
• Proficiency in PowerPoint and Media Buying software, a plus
• Ability to effectively navigate the Internet preferred

Travel

This position does not require regularly scheduled travel.

About Us

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long‑term commitment we bring to our clients.

Why You’ll Love Working Here

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary range for this role is $46,000 - $48,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.