Campaign Coordinator | Active International | Pearl River, NY

AMS; Pearl River (NY); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401k

Paid time off

Community engagement opportunities

Great learning opportunities

Job summary

Active International, part of AMS, is seeking a Campaign Coordinator to support the Unwired Media team in Pearl River, NY. You will assist with campaign setup, trafficking, reporting, and client communications to ensure on-time delivery and accuracy.

The role emphasizes collaboration with Directors, managing deadlines, and handling ad hoc projects. A background in media or administration and proficiency in Excel/Word is preferred.

Qualifications

• Bachelor's degree or equivalent experience.
• 1 years of related experience preferred preferably in media-related or administrative capacity.
• Proficiency in Excel and Word required.
• Proficiency in PowerPoint and Media Buying software, a plus.
• Ability to effectively navigate the Internet preferred.

Responsibilities

• Sets up estimates in Media Ocean with proper campaign details.
• Verify and maintain billing address/special billing instructions in PeopleSoft.
• Liaises with Account Directors to send proposals to client with all pertinent documentation.
• Pulls all final reports and reviews for accuracy.
• Ensures all orders are processed and confirmed by buying team prior to start of campaign.
• Reconciles final client and vendor billing packets on a monthly basis in accordance with deadlines.
• Reviews weekly posts for assigned clients; verifies schedules are posting in accordance with client guidelines and reports findings to Buying Team.
• Validate and upload final monthly campaign lineups to Nielsen portal.
• Input final Nielsen posted totals into UW platform.
• Prepares and reviews client post-buy analyses for accuracy.
• Works on ad hoc projects as needed.
• Work directly with Traffic Supervisor to assist with Trafficking for clients as needed.
• Manage traffic deadlines, create traffic instructions, and ensure delivery of materials and scheduling information to broadcast media outlets.
• Provide traffic instructions and materials to broadcast media outlets for program schedules and media buys.
• Act as mediator between the traffic house and station by managing station requests.
• Field calls and emails from stations and buyers relating to missing copy/instructions.

Skills

Internet navigation

Education

Bachelor's degree or equivalent experience

Tools

Excel

Word

PowerPoint

Media Buying software

Job description

Campaign Coordinator | Active International | Pearl River, NY

Campaign Coordinator | Active International | Pearl River, NY AMS Pearl River, New York, United States

About this position

About Us

At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other.

You'll work across asset remarketing, media trade buying, and new business sales — surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.

As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About the role

This position works with the Associate Media Director, Account Directors and Traffic Supervisor in the Unwired Media department to provide support on accounts from inception to completion.

What you'll do

• Sets up estimates in Media Ocean with proper campaign details
• Verify and maintain billing address/special billing instructions in PeopleSoft
• Liaises with Account Directors to send proposals to client with all pertinent documentation
• Pulls all final reports and reviews for accuracy
• Ensures all orders are processed and confirmed by buying team prior to start of campaign
• Reconciles final client and vendor billing packets on a monthly basis in accordance with deadlines
• Reviews weekly posts for assigned clients; verifies schedules are posting in accordance with client guidelines and reports findings to Buying Team
• Validate and upload final monthly campaign lineups to Nielsen portal
• Input final Nielsen posted totals into UW platform
• Prepares and reviews client post-buy analyses for accuracy
• Works on ad hoc projects as needed
• Work directly with Traffic Supervisor to assist with Trafficking for clients as needed
• Manage traffic deadlines, create traffic instructions, and ensure delivery of materials and scheduling information to broadcast media outlets
• Provide traffic instructions and materials to broadcast media outlets for program schedules and media buys
• Act as mediator between the traffic house and station by managing station requests
• Field calls and emails from stations and buyers relating to missing copy/instructions

Supervisory Responsibilities

This position has no supervisory duties.

Qualifications

• Bachelor's degree or equivalent experience
• 1 years of related experience preferred preferably in media-related or administrative capacity
• Proficiency in Excel and Word required
• Proficiency in PowerPoint and Media Buying software, a plus
• Ability to effectively navigate the Internet preferred

About Us

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients.

Why You’ll Love Working Here:

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Travel

• This position does not require regularly scheduled travel.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.

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