Direct Response, Media Assistant | Active International | Pearl River, NY

AMS US Careers; Pearl River (NY); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability

401k

Paid time off

Community engagement opportunities

Great colleagues

Great learning opportunities

Job summary

Active International in Pearl River, NY is seeking a Media Assistant to support the Direct Response media team. You will coordinate, update and maintain accounts from start to finish, working with buyers, networks and agencies to execute and maintain media placements.

Ideal candidates have a year of admin or media experience, strong Word/Excel skills, and familiarity with MediaOcean, CORE Direct, and PeopleSoft. This role offers growth opportunities and a collaborative, inclusive culture.

Qualifications

• Bachelor’s degree preferred or equivalent experience is required.
• Proficiency in Microsoft Word and Excel required.
• Up to one year related experience preferably in an administrative/media capacity.
• Experience in MediaOcean, CORE Direct and PeopleSoft media systems is preferred.

Responsibilities

• Assist team of buyers in gathering rates and inventory availability from networks.
• Maintain up-to-date media representative list inclusive of name, phone, email and fax information.
• Send orders to designated media representatives for approved activity and then follow up as appropriate to ensure written confirmations are received.
• Complete Control Sheets for both Local and National stations/networks as requested by the coordinator.
• Prepare and maintain monthly programming grid folders by requesting updated grids from the networks on a regular basis.
• Populate missing programming information into weekly post log reports and final post data using grids provided by networks.
• Complete program schedules and post log reports for clients’ as needed.
• Obtain and check all pre and post log times received from the stations are accurate.
• Monitor media placement to ensure fair and equitable rotation across all units placed.
• Follow up with sales reps and assistants on a daily basis for updated pre-logs via phone & email.
• Request and confirm accuracy of local market contracts including trade deal usage.
• Assist team of buyers with entry of rates and buylines into CoreMedia System (“CORE Direct”).
• Open job estimates in CORE Direct, MediaOcean and PeopleSoft.
• Input direct response schedules into MediaOcean and/or PeopleSoft.
• Generate internal pre-log charts comparing ordered versus scheduled air times.
• Notify buyers/campaign managers of networks experiencing pre-emptions.
• Update on a daily basis for each network/client.
• Compile client pre-log times and input into expected format for all clients requesting.
• Reconcile local air times in Direct Manager on a weekly basis with support from Coordinator & Buyer.
• Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation.
• Support coordinators, supervisors & buyers with ad hoc projects/tasks.
• Create, send, and save credit memos and emails to reps in proper client folders.
• Participate in and work on ad hoc projects as assigned.

Skills

MS Word

MS Excel

Administrative support

Organizational skills

Education

Bachelor’s degree or equivalent experience

Tools

MediaOcean

CORE Direct

PeopleSoft

Job description

Direct Response, Media Assistant | Active International | Pearl River, NY

About Us

At Active, your growth drives our success. Together, we deliver results that matter — for our clients, our partners, and each other.

You’ll work across asset remarketing, media trade buying, and new business sales — surrounded by people who are curious, creative, and driven to learn every facet of the business. We work hard, celebrate wins, and find joy in solving challenges together.

As part of AMS’s award-winning, people-first culture, you’ll benefit from the same commitment to inclusion, recognition, and growth that drives success across all our brands.

About the role

The Media Assistant assists in coordinating, updating and maintaining all accounts from inception to completion. This position works closely with buyers, networks and advertising agencies/clients to aid in the execution and maintenance of Direct Response media placements.

What you’ll do

• Assist team of buyers in gathering rates and inventory availability from networks
• Maintain up-to-date media representative list inclusive of name, phone, email and fax information
• Send orders to designated media representatives for approved activity and then follow up as appropriate to ensure written confirmations are received
• Complete Control Sheets for both Local and National stations/networks as requested by the coordinator
• Prepare and maintain monthly programming grid folders by requesting updated grids from the networks on a regular basis
• Populate missing programming information into weekly post log reports and final post data using grids provided by networks
• Complete program schedules and post log reports for clients’ as needed
• Obtain and check all pre and post log times received from the stations are accurate
• Monitor media placement to ensure fair and equitable rotation across all units placed
• Follow up with sales reps and assistants on a daily basis for updated pre-logs via phone & email
• Request and confirm accuracy of local market contracts including trade deal usage
• Assist team of buyers with entry of rates and buylines into CoreMedia System (“CORE Direct”).
• Open job estimates in CORE Direct, MediaOcean and PeopleSoft.
• Input direct response schedules into MediaOcean and/or PeopleSoft.
• Generate internal pre-log charts comparing ordered versus scheduled air times
• Notify buyers/campaign managers of networks experiencing pre-emptions
• Update on a daily basis for each network/client
• Compile client pre-log times and input into expected format for all clients requesting
• Reconcile local air times in Direct Manager on a weekly basis with support from Coordinator & Buyer
• Aid coordinators with meeting deadlines on a monthly basis including local and national invoice reconciliation
• Support coordinators, supervisors & buyers with ad hoc projects/tasks
• Create, send, and save credit memos and emails to reps in proper client folders
• Participate in and work on ad hoc projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

• Bachelor’s degree preferred or equivalent experience is required.
• Proficiency in Microsoft Word and Excel required.
• Up to one year related experience preferably in an administrative and/or media capacity in a corporate environment is preferred.
• Experience in MediaOcean, CORE Direct and PeopleSoft media systems preferred.

About Us

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we bring to our clients.

Why You’ll Love Working Here:

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Travel

• This position does not require regularly scheduled travel.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.