Media Assistant | Active International | Pearl River, NY

AMS; Pearl River (NY); On-site; USD 28,000 - 46,000; Full time

Benefits offered by this job

Medical coverage

Dental

Vision

Disability

401k

Paid time off

Learning opportunities

Job summary

AMS is seeking a detail-oriented administrator to support Media Buyers in the Unwired Media group. This role focuses on maintaining advertisements from inception to completion, handling paperwork, contracts, and logs, and ensuring accuracy across billing and reports.

The candidate will interact with station representatives, participate in ad hoc projects, and work with MS Word/Excel. This position does not require travel and offers competitive benefits.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Up to 1 year of related experience required, preferably in a media-related or administrative capacity.
• Proficiency in Microsoft Word and Excel, required.
• Proficiency in Outlook or similar email and task manager application preferred.

Responsibilities

• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
• Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.
• Enter / make good adjustments and preemptions into the media stewardship system after Buyer approval.
• Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.
• Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.
• Troubleshoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships throughout Active and with external station representatives.
• Assist and participate in ad hoc projects as needed.

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

About the role

This position’s primary role is to assist Media Buyers in the Unwired Media group in the maintenance of advertisements from inception to completion.

What you’ll do

• Prepare paperwork to follow new orders to stations, including traffic instructions, letter of liability or credit requests as needed.
• Confirm receipt of orders, collect contracts from stations and/or station representatives. Checks contracts for accuracy.
• Enter / make good adjustments and preemptions into the media stewardship system after Buyer approval.
• Collect pre- and post-logs by deadline ensuring log times are entered into the media stewardship system and reports are pulled correctly. Follow up on any discrepancies by checking log times against orders.
• Review various reports and proofs for accuracy, i.e., profit and loss and spot separation reports.
• Troubleshoot and resolve billing discrepancies and Invoice Matching Reports (IMRs).
• Develop productive relationships throughout Active and with external station representatives.
• Assist and participate in ad hoc projects as needed.

Supervisory Responsibilities:

This job has no supervisory resonsibilities.

Qualifications

• Bachelor’s degree or equivalent experience is required
• Up to 1 year of related experience required, preferably in a media-related or administrative capacity
• Proficiency in Microsoft Word and Excel, required
• Proficiency in Outlook or similar email and task manager application preferred

Travel:

This position does not require regularly scheduled travel.

About AMS

AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long‑term commitment we bring to our clients.

Why You’ll Love Working Here:

• A culture that values creativity, collaboration, and care
• Opportunities to learn, grow, and lead across brands and markets
• Regular in-office collaboration that fuels connection and innovation
• Recognition that celebrates your impact
• We grow together. Your growth drives our success.

Unfortunately, we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary for this role is $46,000. The successful candidate’s salary will depend on the actual ranges of current employees in the subject position, market considerations, budgetary considerations, geography, as well as the candidate’s skill set, level of experience, and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage, dental, vision, disability, 401k, paid time off, community engagement opportunities, great colleagues, and great learning opportunities.