Mechanical Administrator Internship

Moss & Associates LLC; Cypress (FL); On-site; USD 22,000 - 36,000; Part time

Job summary

Moss & Associates LLC is seeking a Mechanical Administration Intern to support mechanical operations on active projects in Fort Lauderdale, FL. You will gain hands-on experience with office and field workflows, documentation, scheduling, reporting, and data management throughout the construction lifecycle.

This role offers exposure to project administration and field support while contributing to ongoing Mechanical initiatives.

Qualifications

• Currently pursuing a degree in Construction Management, Engineering, Business, Operations, or a related field.
• Interest in mechanical construction, field operations, project administration, and process improvement.
• Exposure to construction project workflows, project management systems, reporting, or operational data is a plus.
• Strong Microsoft Excel skills and comfort working with spreadsheets, trackers, and reports.
• Strong mathematical, analytical, and problem-solving abilities.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines.
• Proactive, dependable, professional, and able to work independently with strong follow-through.
• Willingness to learn Mechanical office and field operations.
• Ability to work collaboratively with office personnel, field leadership, project teams, and other stakeholders.

Responsibilities

• Reporting, trackers, and documentation – Assist with the preparation, maintenance, and organization of Mechanical reports, trackers, spreadsheets, logs, and supporting documentation.
• Field administration support – Support Mechanical field leadership with administrative needs related to active projects.
• Data entry and information management – Assist with entering, organizing, and validating project-related information within spreadsheets, reports, and designated systems.
• Field visits and operational exposure – Participate in field activities and site visits to observe Mechanical operations, understand jobsite workflows, and connect administrative processes to real-world field execution.
• Special projects and initiative support – Assist with special projects, training efforts, process-improvement activities, and other Mechanical initiatives as assigned.
• Communication and stakeholder coordination – Communicate professionally and effectively with Mechanical office personnel, field leadership, project teams, and other internal stakeholders.
• Perform other duties as assigned in support of Mechanical operations and field enablement initiatives.

Skills

Microsoft Excel

Documentation

Data entry

Communication

Education

Pursuing degree in Construction Management or related field

Job description

POSITION SCOPE AND ORGANIZATIONAL IMPACT

The Mechanical Administration Intern supports mechanical operations across active projects by providing administrative, reporting, documentation, and field coordination support. The role provides hands‑on exposure to mechanical office and field workflows, project documentation, scheduling, reporting, and operational data management throughout the construction lifecycle. Working alongside Mechanical team members and field leadership, the Intern assists with maintaining organized project information, supporting timely communication and follow‑through, and contributing to continuous improvement initiatives. This position is designed to develop foundational skills in mechanical construction operations, project administration, and real‑world field support while contributing meaningful value to ongoing Mechanical initiatives.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Reporting, trackers, and documentation – Assist with the preparation, maintenance, and organization of Mechanical reports, trackers, spreadsheets, logs, and supporting documentation. Help ensure information is accurate, current, and readily available to office and field leadership.
• Field administration support – Support Mechanical field leadership with administrative needs related to active projects. Assist with coordination, follow‑up, scheduling, documentation, and communication to help field teams remain aligned on priorities and action items.
• Data entry and information management – Assist with entering, organizing, and validating project-related information within spreadsheets, reports, and designated systems. Support efforts to maintain complete, accurate, and well‑organized operational records.
• Field visits and operational exposure – Participate in field activities and site visits to observe Mechanical operations, understand jobsite workflows, and connect administrative processes to real‑world field execution.
• Special projects and initiative support – Assist with special projects, training efforts, process‑improvement activities, and other Mechanical initiatives as assigned.
• Communication and stakeholder coordination – Communicate professionally and effectively with Mechanical office personnel, field leadership, project teams, and other internal stakeholders. Assist with gathering information, distributing updates, and maintaining productive working relationships.
• Perform other duties as assigned in support of Mechanical operations and field enablement initiatives.

EDUCATION AND WORK EXPERIENCE

• Currently pursuing a degree in Construction Management, Engineering, Business, Operations, or a related field.
• Interest in mechanical construction, field operations, project administration, and process improvement.
• Exposure to construction project workflows, project management systems, reporting, or operational data is a plus.
• Strong Microsoft Excel skills and comfort working with spreadsheets, trackers, and reports.
• Strong mathematical, analytical, and problem‑solving abilities.
• Exceptional written and verbal communication skills.
• Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines.
• Proactive, dependable, professional, and able to work independently with strong follow‑through.
• Willingness to learn Mechanical office and field operations.
• Ability to work collaboratively with office personnel, field leadership, project teams, and other stakeholders.

JOB DETAILS

JOB TITLE: Mechanical Administration Intern JOB LOCATION: Fort Lauderdale, FL CLASSIFICATION: Internship REPORTS TO: Project Manager, Mechanical Administration Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Moss brings an honest, positive, and intelligent approach to our business that’s not readily found in the construction industry. This has created recognizable, sustainable, innovative, award‑winning buildings and helped our company become one of the most respected and sought‑after companies in the U.S. The Moss team of experts spans the country with offices in Hawai’i, California, Texas, and Florida. Customer satisfaction is our passion. We are focused on exceeding expectations with intelligent solutions and genuine relationships. We’ve combined our deep expertise with a renowned level of integrity and transparency—serving as the foundation for all we do. Learn more about careers at Moss here!