Mechanic Shop Admin & Parts Coordinator

Environmental Allies; Houston (TX); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid holidays

Life insurance

401(k) after one year

Job summary

Environmental Allies is hiring a Mechanic Shop Administrative Assistant to support our on-site shop in Houston. You will request and compare supplier quotes, coordinate parts orders, and maintain vehicle and equipment records in Fleetio.

You will also keep shop paperwork organized and manage routine communications with suppliers and the shop team. The role requires coordination with mechanics and shop leadership to ensure timely, accurate documentation and cost tracking for parts and services.

Qualifications

• Strong written and verbal communication with suppliers.
• Accurate entry and review of names, numbers, and dates.
• Ability to spot discrepancies and ask clarifying questions.
• Proficient with email, spreadsheets, and document scanning.

Responsibilities

• Gather part descriptions, quantities, numbers and identifiers from mechanics before contacting suppliers.
• Call and email suppliers for quotes on parts; confirm pricing, availability, shipping, and core charges.
• Organize quote comparisons and record supplier contact details and quote expirations.
• Enter and update Fleetio records for vehicles, equipment, maintenance and costs.

Skills

Professional phone communication

Professional email communication

Data entry accuracy

Attention to detail

Discretion and dependability

Fleetio familiarity (learning)

Tools

Fleetio

Job description

Environmental Allies is hiring a Mechanic Shop Administrative Assistant to support our on-site shop in Houston. You will request and compare supplier quotes, coordinate parts orders, and maintain vehicle and equipment records in Fleetio.

You will also keep shop paperwork organized and manage routine communications with suppliers and the shop team. The role requires coordination with mechanics and shop leadership to ensure timely, accurate documentation and cost tracking for parts and services.