MCSI Administrative Assistant

University of Pittsburgh School of Dental Medicine; Pittsburgh (Allegheny County); Hybrid; USD 42,000 - 56,000; Full time

Job summary

The University of Pittsburgh is seeking an MCSI Administrative Assistant to support the Mascaro Center for Sustainable Innovation and the Office of Sustainability. The role includes greeting visitors, managing calendars, scheduling, and reserving conference rooms, as well as assisting with event planning and purchasing.

Responsibilities extend to expense reporting, invoice processing in Concur and Panther Express, and supporting marketing/communications with website updates and content creation.

Qualifications

• Associate's degree or equivalent combination of education and experience is required.
• Minimum of 3 years of administrative support experience.
• Strong organization, communication, and calendar management skills.

Responsibilities

• Greet visitors and assist with calendars, scheduling, and conference room reservations.
• Assist with event planning, including logistics, catering, registration, and purchasing.
• Process expense reports and invoices in Concur and Panther Express; handle purchasing and requisitions.
• Support marketing and communications, including website updates and content creation.

Skills

Calendar management

Event coordination

Communication

Office software

Education

Associate's Degree

Tools

Concur

Panther Express

Microsoft Office

Job description

Job Description - MCSI Administrative Assistant (26006207)

MCSI Administrative Assistant

Engr-Sustainability - Pennsylvania-Pittsburgh - ( 26006207 )

The Administrative Assistant will perform office functions for the Mascaro Center for Sustainable Innovation and the Office of Sustainability. The Administrative Assistant will greet visitors, assist with calendars, scheduling, and the reserving of conference rooms. The Administrative Assistant will assist with event planning, including logistics, catering, registration, and purchasing. The Administrative Assistant will also perform the duties necessary for office maintenance, including the purchase of supplies, computer and print materials, assigning swipe access and graduate spaces, facilitating surplus pickup, and creating other facilities requests as needed. The Administrative Assistant will assist with expense reports and invoice processing in Concur and Panther Express. The Administrative Assistant will also assist with marketing and communications, including website maintenance and content creation.

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Must be able to use a computer, type, file, answer phones, learn new procedures, make decisions, run errands, help to maintain central equipment: fax and copier.

Physical Effort

Little physical effort required. Duties are primarily sedentary. May be required to move objects up to 25 pounds occasionally.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category Full-time regular

Job Classification Staff.Administrative Assistant II

Job Family Administrative Support

Job Sub-Family Clerical

Campus Pittsburgh

Minimum Education Level Required Associate's Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule Monday - Friday, 8:30 a.m. - 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range To be determined based on qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.