McNair Program Associate

Concordia College; Athens (WV); On-site; USD 45,000 - 55,000; Full time

Job summary

Concord University is seeking a Program Coordinator for the McNair Scholars Program in Athens, West Virginia. You will manage financial aspects, coordinate activities, and support students pursuing undergraduate research and graduate school goals.

The role requires a Bachelor's degree and experience with TRIO programs or similar student-support services. Expect on-site work with opportunities to contribute to program development and reporting.

Qualifications

• Knowledge of Department of Education grant regulations.
• Experience with TRIO programs or similar student-support initiatives.
• Familiarity with undergraduate research programs and graduate application processes.
• Proficiency with university computer systems and data handling.
• Ability to communicate clearly with students, faculty and staff.

Responsibilities

• Monitor and reconcile grant financial activity and expenditures.
• Act as initial point of contact for McNair Scholars Program information.
• Coordinate program goals and daily activities with McNair staff.
• Assist outreach to raise program visibility on campus.
• Maintain resources and assist with graduate school prep materials.

Skills

Grant regulations

TRIO program background

Undergraduate research familiarity

Graduate school applications

University systems proficiency

Clear communication

Multitasking & deadlines

First-generation student support

Scheduling & data entry

Confidentiality & federal guidelines

Education

Bachelor's degree

Tools

Student information systems

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Duties and Responsibilities

• Financial Monitoring and Reconciliation for the grant. Monitor and reconcile program financial activity, including tracking expenditures, verifying budget balances, and ensuring alignment between internal program records and Business Office accounting. Review and reconcile P‑Card transactions, confirm appropriate categorization of charges, and follow up on discrepancies or billing issues. Coordinate with the Business Office to resolve questions related to invoicing, account coding, and grant‑related financial requirements. Maintain accurate financial documentation to support compliance with federal grant guidelines and institutional policies.
• Serve as an initial point of contact for students, campus partners, and others seeking information or support related to the McNair Scholars Program.
• Support the coordination and monitoring of program goals, activities, and services in collaboration with McNair staff. Assist with daily planning related to graduate school preparation and undergraduate research.
• Assist with outreach efforts to increase program visibility across campus and among faculty and staff. Help identify student needs connected to academic progress, research engagement, and graduate school readiness. Work with leadership to connect students to on‑campus and off‑campus opportunities.
• Maintain program resources for students, including materials related to research presentations, posters, colloquia, graduate school preparation, mentoring, academic advising, funding opportunities, and summer research programs. Provide support in reviewing and editing student materials for graduate applications and research projects.
• Assist with the implementation of program activities, seminars, meetings, and events, including recruitment activities and occasional evening/weekend programming. Help facilitate workshops and presentations as needed.
• Collaborate with the Data Systems/IT Coordinator to help maintain the McNair Scholars website, ensuring information is accurate, accessible, and up to date regarding program details, applications, and academic resources.
• Support recruitment and outreach efforts by engaging with student groups, campus partners, and academic departments. Help plan and implement undergraduate research and graduate school preparation initiatives.
• Assist with the recruitment process for new scholars, including application tracking, demographic and academic data collection, income verification, and preparation of applicant materials. Participate in application review and selection processes as appropriate.
• Provide logistical support for research presentations, graduate school visits, and related travel or event arrangements.
• Maintain accurate program records, including academic progress documentation, student data, and financial or programmatic information required by the U.S. Department of Education and Marquette’s Educational Opportunity Program. Assist with preparing materials for annual reports and compliance documentation.
• Gather relevant program information by monitoring campus communications, local and national media, professional publications, and other sources to support program development and student opportunities.

% of Time 100%

Education/Knowledge

Minimum Education Bachelor's

Required Licenses/Certification

Bachelor’s degree required, with coursework or experience related to first‑generation, low‑income, or underrepresented student support preferred.

Required Skills

• Familiarity with Department of Education grant regulations.
• Work experience or background in a TRIO program.
• Familiarity with undergraduate research programs.
• Familiarity with graduate program application preparations.
• Proficiency with university computer systems.
• Ability to communicate clearly with students, faculty, staff, and campus partners.
• Ability to manage multiple tasks, maintain records, and meet deadlines.
• Experience working with student populations, including first‑generation and underrepresented students.
• Ability to handle scheduling, documentation, data entry, and program logistics.
• Ability to maintain confidentiality, follow federal guidelines, and represent the program positively.

Required Experience

Type of experience Needed

Type of experience Needed Experience working with college students in an academic, advising, mentoring, or support?focused setting.

Amount of Experience Needed (Months/Years)

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter

Concord University is an AFFIRMATIVE Action/Equal Opportunity employer.
Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Concord University
1000 Vermillion Street
P.O. Box 1000
Athens, West Virginia 24712-1000
1-800-344-6679 | 1-304-384-3115