Mayor's Office Administrative Coordinator

City of Westfield; Westfield (MA); On-site; USD 40,000 - 52,000; Full time

Job summary

The City of Westfield is seeking a diligent Administrative Clerk to support the Mayor’s office with clerical duties, call handling, mail, and filing. You will draft basic correspondence, coordinate reports, and assist with Medicaid-related submissions to maximize reimbursements while ensuring accuracy and timeliness.

The role requires a high school diploma or GED and at least one year of related experience.

Qualifications

• Excellent organizational, typing and data processing skills.
• Ability to communicate effectively with the public in a courteous and professional manner.

Responsibilities

• Assist in handling incoming calls, directing calls to the appropriate department.
• Compose and type correspondence including basic letters and responses to city documents.
• Coordinate with departments to prepare and submit reports for Medicaid-related activities.
• Handle filing and mail distribution to departments and personnel.
• Maintain inventory and order office supplies for the Mayor’s office.

Skills

Organizational skills

Typing speed

Data processing

PC proficiency

Education

High School degree or GED

Tools

Microsoft Office

Excel

Database systems

Job description

The City of Westfield is seeking a diligent Administrative Clerk to support the Mayor’s office with clerical duties, call handling, mail, and filing. You will draft basic correspondence, coordinate reports, and assist with Medicaid-related submissions to maximize reimbursements while ensuring accuracy and timeliness.

The role requires a high school diploma or GED and at least one year of related experience.