Maximo Expert

Coalesce Management Consulting; Santa Fe (NM); Remote; USD 55,000 - 83,000; Full time

Job summary

Coalesce Management Consulting seeks a hands-on Maximo Admin / Coordinator to support a utility client. You will clear a backlog of work orders while handling new orders, ensuring accuracy of labor and materials data, and resolving common Maximo issues in a fully remote setting.

Ideal candidates have 5-10 years of Admin/Coordinator experience or 0-5 years at the Admin/Coordinator I level, with strong attention to detail and the ability to work independently in a remote team.

Qualifications

• Hands-on Maximo experience focused on work orders and records.
• Experience reviewing construction packets, labor, and materials.
• Strong attention to detail with backlog remediation ability.
• Clear communication and ability to work independently in a remote team.

Responsibilities

• Review construction packets, work orders, labor hours, and material records for accuracy and completeness.
• Reconcile estimates against actual labor and materials, and investigate discrepancies.
• Identify and resolve common Maximo errors using established job aids and processes.
• Complete one-for-one audits and follow up on missing or inconsistent information.
• Track outstanding items and coordinate with relevant teams to move orders toward completion.
• Provide practical Maximo support to team members when issues arise.

Skills

Maximo administration

Work orders management

Construction documentation review

Attention to detail

Independent remote work

Clear communication

Tools

IBM Maximo

Job description

Maximo Admin / Coordinator

Location: Fully remote; working Mountain or Central Time hours
Duration: 6 months, with potential to extend
Hours: 40 hours per week
Anticipated start: November 2, 2026

We are seeking a hands-on Maximo Admin / Coordinator to support a utility client while its transition from Maximo to IFS remains delayed. The consultant will help clear a backlog of outstanding work orders while keeping up with new orders as they come in.

Responsibilities

• Review construction packets, work orders, labor hours, and material records for accuracy and completeness.
• Reconcile estimates against actual labor and materials, and investigate discrepancies.
• Identify and resolve common Maximo errors using established job aids and processes.
• Complete one-for-one audits and follow up on missing or inconsistent information.
• Track outstanding items and coordinate with the relevant teams to move orders toward completion.
• Provide practical Maximo support to team members when issues arise.

Skills and experience

• Hands-on experience working in IBM Maximo, particularly with work orders and related records.
• Experience reviewing construction documentation, labor, and material information.
• Strong attention to detail and the ability to work through a backlog without losing track of incoming work.
• Clear communication and the ability to work independently in a remote team.
• Relevant experience at either the Admin/Coordinator I level (up to 5 years) or Admin/Coordinator II level (5-10 years).

This role is focused on Maximo administration and order cleanup. Scheduling is not the primary responsibility.

Desired Skills and Experience

• Hands-on experience using IBM Maximo to manage work orders and resolve common system errors.
• Experience reviewing construction packets, labor hours, materials, and work order documentation for accuracy and completeness.
• Ability to reconcile estimates against actuals, identify discrepancies, and work through a backlog while new orders continue to arrive.
• Comfortable following established job aids and processes, documenting issues, and coordinating with team members to resolve them.
• Strong organization and attention to detail, with the ability to work independently in a fully remote, 40-hour-per-week role.
• Candidates with up to 5 years of relevant experience will be considered for Admin/Coordinator I; those with 5-10 years for Admin/Coordinator II.

CMC is an equal opportunity employer. We welcome applications from individuals of all ages and backgrounds and assess candidates solely on merit, skills, and potential. No terminology in this advert is intended to discriminate in any way.

We welcome applications/enquiries from individuals of all backgrounds and are committed to providing equal access to employment opportunities across all regions in which we operate.