Matter Mobility Specialist – Information Services

Duane Morris LLP; Northern (KY); Hybrid; USD 65,000 - 95,000; Full time

Benefits offered by this job

Healthcare coverage

Commuter benefits

Disability & life insurance

401k and Pension plan

Employee referral bonus

Job summary

Duane Morris LLP seeks a Matter Mobility Specialist to support attorney transitions by handling secure intake, management, and disposition of data across Firm systems. The role ensures compliant transfers during lateral hires, departures, and client relationship changes, while coordinating with stakeholders and safeguarding sensitive information.

Responsibilities include data import/export across iManage/365 platforms and facilitating smooth onboarding processes, with emphasis on security and

Qualifications

• Excellent verbal and written communication skills.
• Strong attention to detail and ability to work under deadlines.
• Experience with law firm or legal department environments preferred.

Responsibilities

• Manage data import/export/migration across iManage Work, Exchange Online, SharePoint/Teams, OneDrive and network shares according to firm procedures.
• Support attorney onboarding and secure transfer of client matter files during transitions.
• Coordinate with attorneys, staff, clients, vendors and business units on data transfer needs while maintaining confidentiality.

Skills

Verbal communication

Written communication

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Windows networking

Microsoft 365

Document management systems

Scripting

Cloud-based collaboration tools

Job description

SUMMARY :

This role reports to the Information Governance Manager.The Matter Mobility Specialist supports attorney and matter transitions — including lateral hires, departures, and client relationship changes — by managing the secure intake, management, protection, retention, transfer, and disposition of data across Firm systems.

ESSENTIAL FUNCTIONS :

Data & Systems Management

• Perform bulk data import, export, and migration operations across iManage Work, Exchange Online, SharePoint/Teams, OneDrive, and network shares in accordance with established Firm procedures.
• Manage and organize data on network shares, promoting adoption of appropriate Firm systems and tools.
• Assist with the administration of the Firm's collaboration and file-sharing platforms.

Matter & Attorney Transitions

• Manage electronic file review projects and support attorney onboarding, including the secure transfer of client matter files during lateral hires, departures, and other transitions.
• Coordinate with external parties to ensure the secure and compliant transfer of electronic client matter files.

Stakeholder Coordination & Client Service

• Serve as a liaison between attorneys, legal staff, clients, vendors, and various business units throughout the Firm on matter mobility and data transfer needs.
• Promote operational efficiency and deliver a consistently high level of customer service to internal and external stakeholders.

Compliance & Professional Standards

• Adhere to the Firm's attorney and matter transition procedures, internal policies, and confidentiality obligations regarding personnel and client matters.
• Maintain the highest ethical standards in handling sensitive client and Firm data.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

• Bachelors’ degree or equivalent number of combined years/experience preferred
• Law firm/legal department experience is preferred.
• Demonstrated proficiency using a personal computer and related software.
• General understanding of Windows networking and/or Microsoft 365 environments.
• Familiarity with document management systems, email systems, scripting, cloud-based collaboration and file sharing tools.
• Excellent verbal and written communication skills. Excellent interpersonal skills necessary to communicate and interact with a diverse group of contacts and provide information with professional courtesy and tact.
• Strong attention to detail and ability to work accurately under deadlines.

BENEFITS:

• Comprehensive healthcare, dental, vision, and prescription plans.
• Commuter, HSA and FSA spending accounts
• Short-term and long-term disability and life insurance coverage
• 401k and Pension Plan
• Employee Referral Bonus ($3,000.00)

ACCOMMODATION STATEMENT:

If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact Nate Maxwell at 215-979-1000.

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Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities or requirements. In addition, Duane Morris reserves the right to amend, suspend or terminate any benefit plan, in whole or in part, at any time. The authority to make such changes rests with the Plan Administrator