Materials Receiving Specialist

Hughston; Columbus (GA); On-site; USD 17,000 - 22,000; Full time

Job summary

The Hughston Clinic and affiliated facilities are seeking an entry-level Receiving Clerk for Columbus locations. Responsibilities include verifying deliveries, unloading and loading shipments, updating records, and maintaining orderly receiving areas.

You will work with vendors, internal staff, and patients with strong customer service, while handling shipments and adhering to FIFO processes. Qualified candidates will have a High School Diploma or equivalent; an Associate’s degree is preferred.

Qualifications

• Valid driver’s license, clean MVR and proof of insurance required for onboarding.
• Must be able to work independently and have working knowledge of HIPAA requirements.
• MS Office knowledge, especially Excel, for data entry and record keeping.
• Healthcare setting experience preferred.

Responsibilities

• Verify and sign for deliveries: ensure shipments are correctly received and recorded.
• Unload delivery trucks and check shipments against packing slips or purchase orders.
• Load shipments on truck/van for distribution to campus locations.
• Use hand trucks, pallet jacks and carts to transport and deliver packages.
• Update inventory records and ensure accuracy.
• Process returns for damaged or incorrect items.
• Maintain organized delivery locations for Surgery Center and Columbus Clinic.
• Inspect goods for condition and expiration dates.
• Keep receiving area clean and organized; communicate delays with vendors.
• Report delivery changes to internal customers (e.g., Medline, FedEx, UPS).
• Assist with stock put-away (FIFO) as assigned.
• Deliver items to designated departments from the package.
• Coordinate with Accounts Payable to resolve delivery discrepancies.
• Break down boxes and dispose of packing materials as directed.
• Enter requisition data as needed.

Skills

Valid Driver’s License

HIPAA knowledge

Independent worker

MS Office / Excel

Education

High School Diploma or equivalent

Associate’s degree

Tools

MS Office

Excel

Job description

POSITION GOAL:

Responsible for managing incoming shipments, verifying their accuracy, inspecting quality, updating documentation, and ensuring proper storage of medical supplies. Manage the receiving and delivery process for the Columbus Surgery Center and the Columbus Clinic. Improve internal customer service through well-managed supply deliveries. Utilize company vehicles and designated material handling tools to distribute products, packages, and/or equipment to internal customers. Count document and separate all items being delivered. Evaluate deliveries for damages, and expiration dates. Verify items against purchase orders. Assist with the internal delivery put away process as requested by supervision. Provide excellent customer service communicating with vendors, employees, and patients.

POSITION RESPONSIBILITIES:

• Verify and sign for deliveries: Ensuring that all incoming shipments are correctly received and recorded.
• Unload delivery trucks and check shipments against the packing slip and or purchase order.
• Load shipments on truck and/or van for distribution transport to campus to defined campus locations.
• Utilize hands trucks, pallet jacks and carts to transport and deliver packages.
• Update records: Keep track of the inventory received and ensure that it is accurate.
• Processing returns: Handling returns for items that are damaged or not as part of the order.
• Manage and maintain the systematic locations for deliveries for the Surgery Center and Columbus Clinic.
• Inspecting the condition of products: Checking the goods received are in good condition as per the order. Checking for expiration dates.
• Maintaining cleanliness: Keeping the receiving area organized and clean.
• Communicating with vendors: Addressing any delays or problems with shipments.
• Communicate all delivery carrier schedule changes to internal customers (Medline, FEDEX, UPS etc.).
• Provide exceptional customer service for all employees receiving packages.
• Assist with the stock put away process for deliveries as assigned (FIFO) First -
  In- First - Out.
• Deliver items to assigned departments as designated specifically from the package.
• Work with Accounts Payable to reconcile discrepancies that prohibit vendor payment as it relates to the delivery.
• Break down boxes and transport boxes to the designated bin as assigned by supervisor.
• Data entry for requisitions as needed

POSITION REQUIREMENTS :

Experience:

Required:

• No experience needed.

Preferred:

Previous healthcare setting

Education:

Required:

• High School Diploma or equivalent

Preferred:

Associate’s degree

Special Qualifications:

Required:

• Valid Driver’s License, satisfactory motor vehicle report (MVR) and proof of insurance required for position on-boarding.
• Annual MVR may be required per policy and procedure; background reports may be ran as needed throughout the course of employment.
• Must be able to work independently and have working knowledge of HIPAA requirements.
• This position may require irregular work hours.
• Working knowledge of MS Office Software, specifically Excel.

Preferred:

• Negotiation and conflict resolution experience
• Previous inventory management experience

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

9:00 a.m. to 1:00 p.m. Monday through Friday