Materials & Receiving Coordinator

Dant-Clayton-Corporation; Louisville (KY); On-site; USD 38,000 - 62,000; Full time

Job summary

Dant Clayton is seeking a Materials & Receiving Coordinator in Louisville, KY. This role handles receipt processing, inventory control, and ERP-based documentation to ensure accurate stock records and smooth production support.

Responsibilities include auditing inbound material, recording discrepancies, and maintaining proper labeling and storage. The position requires attention to detail, ERP proficiency, and the ability to work with cross-functional teams.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years in receiving, warehouse, inventory control, or related roles.
• Experience with ERP systems and ability to read PO/BOL.

Responsibilities

• Process administrative receipts in the ERP system for material purchase orders, service and contractor PO's and stock work orders.
• Serve as the receiving auditor: verify quantities, part numbers and product specs against PO's and shipping docs.
• Record discrepancies and refer supplier-related issues to the purchaser as needed (no direct supplier contact).
• Update inventory records with material issues and movements; ensure correct labeling and location of items.

Skills

Attention to detail

Communication skills

Organizational skills

Independent worker

Team collaboration

Education

High school diploma or equivalent

Tools

ERP systems

Inventory control software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Materials & Receiving Coordinator

Purchasing/Production Support Full Time Administrative Louisville, KY, US

The Receiving and Materials Control Coordinator is responsible for accurately processing the receipt and issuing of material, and for the accuracy of inventory records at the Algonquin facility. This covers purchase orders for material and services, stock work orders and material issue documentation, together with verification of incoming shipments against purchase orders and shipping documentation. The coordinator also investigates inventory record discrepancies identified through cycle counting and monitors the MRB (Material Review Board) area. All employees are expected to uphold the Dant Clayton values and all company policies as outlined in the Dant Clayton Employee Handbook.

Duties & Responsibilities

• Models the values and beliefs of the company, respects the individual always, communicates openly and directly with team members in all positions
• Understands and accepts that an accident-free environment is not only possible but will be accomplished at Dant Clayton through strict adherence to all safety protocols and standards
• Process administrative receipts in the ERP system for material purchase orders, service and contractor purchase orders such as for installations, and stock work orders
• Serve as the receiving auditor: verify quantities, part numbers and product specifications against purchase orders and shipping documents, and visually verify that material is delivered as ordered and in acceptable condition
• Record and report receiving discrepancies such as overages, shortages and damages in the ERP system, and refer supplier-related issues to the responsible purchaser. This position does not contact suppliers directly
• Process material issue documentation and update inventory records to reflect material issues and movements within the warehouse
• Verify that inventory items are labeled and located according to established procedures, and correct or report errors found during receiving and investigations
• Assist the cycle count process by preparing count paperwork and documentation
• Conduct cycle count discrepancy investigations: verify material on hand as needed, trace transaction history to determine root cause, document findings, and submit recommended adjustments to the Warehouse Manager for approval
• Monitor the MRB area, including material aging, and follow up on open disposition decisions
• Support the annual physical inventory
• Work collaboratively with other team members in inventory management, purchasing, production and logistics

Requirements

• High school diploma or equivalent
• Minimum of 3 years of experience in receiving, warehouse, inventory control, purchasing or accounting support
• Experience with ERP systems required, including the ability to research transaction history
• Able to read and interpret purchase orders, packing slips and bills of lading against physical material
• Attention to detail and accuracy when processing transactions and documentation
• Able to work independently, follow a discrepancy through to root cause, and work with others to resolve it
• Strong organizational skills and the ability to prioritize in a fast-paced environment
• Good communication skills for coordinating with purchasing, production and logistics teams
• Ability to work 40 hours per week with overtime as needed

Physical Requirements

• Prolonged periods of sitting, standing, lifting, bending and walking
• Capability to lift up to 25 pounds
• Requires working in a manufacturing setting with exposure to changing temperatures, metal dust/particles and machine noise levels