Materials Planner

ARFSH; Meriden (CT); On-site; USD 52,000 - 76,000; Full time

Job summary

ARFSH is seeking a Materials Planner to coordinate daily outbound shipments, prepare BOLs and shipping documents, and schedule carrier pickups. You will work closely with warehouse, production, and logistics teams to ensure on-time delivery and accurate records.

This role requires strong organizational skills, attention to detail, and proficiency with Excel, Outlook, and ERP/WMS systems. Candidates should be capable of handling multiple shipments and adapting to changing priorities in a

Qualifications

• High school diploma or equivalent required.
• Previous shipping, warehouse, logistics, or administrative experience preferred.
• Experience preparing bills of lading and shipping documentation preferred.
• Strong computer skills, including Microsoft Excel, Outlook, and ERP/WMS systems.
• Strong organizational and planning skills.
• Ability to prioritize multiple shipments and changing requirements.
• Strong attention to detail and commitment to documentation accuracy.
• Effective written and verbal communication skills.
• Ability to work effectively with warehouse employees, carriers, and other departments.

Responsibilities

• Plan and coordinate daily outbound shipments based on customer requirements, production availability, priorities, and carrier schedules.
• Prepare shipping paperwork, packing lists, bills of lading (BOLs), labels, and other required shipping documentation.
• Schedule truck pickups and coordinate with freight carriers, parcel carriers, and internal personnel.
• Develop and communicate the daily shipping plan to warehouse personnel.
• Verify that orders are complete and ready for shipment.
• Ensure shipping documentation matches the product, quantities, customer requirements, and shipping instructions.
• Complete required system transactions for shipped orders.
• Maintain accurate shipment records and supporting documentation.
• Prepare daily and weekly shipping reports, including shipments completed, open orders, late shipments, and other key metrics.
• Monitor shipment priorities and communicate potential delays or issues to the appropriate departments.
• Track shipments and assist with resolving freight, documentation, or delivery issues.
• Maintain organized electronic and physical shipping records.
• Support inventory reconciliation and research shipping discrepancies when required.
• Assist with freight claims, proof-of-delivery requests, and shipment-related customer inquiries.
• Coordinate with Shipping & Receiving Associates to ensure trucks are loaded according to the shipping plan.
• Follow company safety, quality, and operating procedures.
• Perform other warehouse administrative and operational duties as assigned.

Skills

Organizational skills

Planning skills

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Excel

Outlook

ERP/WMS systems

Job description

Position Summary

The Materials Planner is responsible for coordinating the administrative and planning activities associated with daily warehouse shipping operations. This position ensures shipments are properly planned, scheduled, documented, reported, and communicated to support accurate and on-time delivery to customers. The Materials Planner works closely with warehouse personnel, production, customer service, planning, carriers, and other departments to coordinate outbound shipments and maintain accurate shipping records.

Essential Duties and Responsibilities

• Plan and coordinate daily outbound shipments based on customer requirements, production availability, priorities, and carrier schedules.
• Prepare shipping paperwork, packing lists, bills of lading (BOLs), labels, and other required shipping documentation.
• Schedule truck pickups and coordinate with freight carriers, parcel carriers, and internal personnel.
• Develop and communicate the daily shipping plan to warehouse personnel.
• Verify that orders are complete and ready for shipment.
• Ensure shipping documentation matches the product, quantities, customer requirements, and shipping instructions.
• Complete required system transactions for shipped orders.
• Maintain accurate shipment records and supporting documentation.
• Prepare daily and weekly shipping reports, including shipments completed, open orders, late shipments, and other key metrics.
• Monitor shipment priorities and communicate potential delays or issues to the appropriate departments.
• Track shipments and assist with resolving freight, documentation, or delivery issues.
• Maintain organized electronic and physical shipping records.
• Support inventory reconciliation and research shipping discrepancies when required.
• Assist with freight claims, proof-of-delivery requests, and shipment-related customer inquiries.
• Coordinate with Shipping & Receiving Associates to ensure trucks are loaded according to the shipping plan.
• Follow company safety, quality, and operating procedures.
• Perform other warehouse administrative and operational duties as assigned.

Qualifications

• High school diploma or equivalent required.
• Previous shipping, warehouse, logistics, or administrative experience preferred.
• Experience preparing bills of lading and shipping documentation preferred.
• Strong computer skills, including Microsoft Excel, Outlook, and ERP/WMS systems.
• Strong organizational and planning skills.
• Ability to prioritize multiple shipments and changing requirements.
• Strong attention to detail and commitment to documentation accuracy.
• Effective written and verbal communication skills.
• Ability to work effectively with warehouse employees, carriers, and other departments.

Key Performance Expectations

• Accurate and complete shipping documentation.
• On-time shipment performance.
• Effective daily shipping planning and communication.
• Accurate and timely reporting.
• Prompt identification and escalation of shipment delays or discrepancies.
• Organized and complete shipping record