Materials Management Coordinator

City of New York; New York (NY); Hybrid; USD 40,000 - 50,000; Full time

Job summary

The City of New York is seeking a Materials Management Coordinator to act as the operational nexus for materials coordination, procurement tracking, and inventory management across agency locations.

Under supervision, you will coordinate requests, maintain purchase requisitions, track inventory, monitor expenditures, and prepare reports to support budgets and internal controls. Remote work up to 2 days weekly is available.

Qualifications

• Four-year high school diploma or equivalent with one year clerical experience.
• Typing speed of at least 100 keystrokes per minute (20 words).

Responsibilities

• Coordinate and fulfill operational requests for materials across agency locations.
• Enter and maintain purchase requisitions and inventory records in tracking systems.
• Maintain records of inventory levels, distribution, and materials usage for internal controls.
• Assist in monitoring expenditures, reconciling invoices, and preparing spending reports.

Skills

Typing 100 wpm

Clerical experience

Education

High school diploma

Job description

• Job Category: Administration & Human Resources
• Salary Band: $40,000 to $50,000
• Compensation: USD 42,288 - USD 48,631

Job Description

The Materials Management Coordinator functions as the operational nexus for materials coordination, procurement tracking, and inventory management activities supporting operational units across the Department. The position requires ongoing coordination with internal staff and vendors to ensure that operational resources are properly requested, tracked, and distributed in accordance with agency procedures.

Under supervision, with some latitude for independent initiative and judgment, key responsibilities of the Materials Management Coordinator are:

• Coordinating and fulfilling operational requests for materials and supplies by administrative and field personnel across multiple agency locations.
• Entering and maintaining purchase requisitions and inventory records within the Agency's tracking systems while ensuring the accuracy and integrity of procurement data.
• Maintaining records related to inventory levels, distribution activities, and materials usage to support internal fiscal controls and operational accountability.
• Assisting with monitoring and tracking expenditures associated with materials and supplies, reconciling invoices, and preparing periodic spending reports to support compliance with approved budgets and internal control requirements.

CIVIL SERVICE STATUS:

Only those who are permanent in the Clerical Associate civil service title, applicants who are reachable on the Clerical Associate open competitive list, and applicants as indicated below will be considered.

REMOTE WORK

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program.

CLERICAL ASSOCIATE - 10251

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.