Materials Expeditor

Volex; Irvine (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

Volex is seeking an entry-level Materials Expediter to keep purchase orders moving from placement to stock, ensuring parts are available for kitting on schedule. The role supports Buyers and Receiving/Stockroom teams in a regulated electronics manufacturing environment (AS9100 / ISO 13485) and serves as a development path toward a Buyer role.

The position emphasizes open order follow-up, supplier coordination, and proactive problem-solving to maintain material flow and production readiness.

Qualifications

• Clear, professional phone and email communication.
• Strong follow-through and ability to track many open items at once.
• Working knowledge of Excel and Outlook; familiarity with MRP/ERP systems is a plus.

Responsibilities

• Open order management: maintain open PO report and track need dates and statuses.
• Expediting and escalation: contact suppliers to confirm deliveries and escalate issues with clear summaries.
• Receiving, inspection and kitting flow: monitor inbound shipments and move material through receipt and put-away.
• Reporting and continuous improvement: produce weekly status reports and suggest process improvements while following AS9100/ISO13485 requirements.

Skills

Clear communication

Follow-through

Education

High school diploma or equivalent

Associate's or bachelor's degree in supply chain, business or related field

Tools

Excel

Outlook

MRP/ERP systems

Job description

At Volex, we are dedicated to improving the quality of life around the world by bringing connectivity and power to high tech equipment that is changing how we live, work, and communicate.

We invest in developing our production sites to meet our customers’ evolving requirements. We have assembled a compelling and diverse range of capabilities to provide our customers with an integrated solution to their manufacturing challenges. The Volex portfolio of products, capabilities and solutions include: Power Cords, Plugs, Connectors, Receptacles, Integrated Manufacturing Services (IMS), Electric Vehicle Charging Solutions, Consumer Cable Harnesses and Power Products, High-Speed Copper Interconnect Cable / Data Transfer Cable, and Data Centre Power Cables / Power Cords.

Position Overview

The Materials Expediter keeps open purchase orders moving from PO placement through receiving, inspection and stock, so material is ready for kitting on schedule. The role supports the Buyers and the Receiving/Stockroom team by owning day-to-day open order follow-up, flagging delivery risks early, and driving them to resolution.

This is an entry-level position in an AS9100 and ISO 13485 certified electronics manufacturing environment. It is designed as a development path toward a Buyer role.

Key Responsibilities

Open order management

• Maintain the open PO report daily; review every line against need dates from MRP and the build schedule.
• Obtain and record supplier acknowledgments, confirmed ship dates and tracking numbers for all open lines.
• Keep PO notes current in the MRP system so status is visible to Buyers, Planning and Production.
• Identify past-due, at-risk and unacknowledged lines and prioritize follow-up by build impact.

Expediting and escalation

• Contact suppliers by phone and email to pull in or confirm deliveries on critical and shortage parts.
• Escalate unresolved delivery issues to the responsible Buyer with a clear summary: part, PO, need date, supplier response and options.
• Arrange and coordinate supplier calls or meetings when issues need Buyer or management involvement; take notes and track action items.
• Track shortages against upcoming kits and communicate expected arrival dates to Production and Planning.
• Support Buyers with routine supplier requests such as quote follow-ups, certification requests (CoC, test reports) and documentation for incoming orders.

Receiving, inspection and kitting flow

• Monitor inbound shipments and alert Receiving to hot parts so they are prioritized at the dock.
• Work with Receiving and Inspection to move material through receipt, incoming inspection and put-away without delay.
• Help resolve receiving discrepancies (quantity, part number, packaging, missing paperwork) with suppliers and Buyers.
• Follow up on rejected or non-conforming material and support the NCMR and return-to-vendor process.
• Confirm shortage parts reach the stockroom and kits so builds can release.

Reporting and continuous improvement

• Produce weekly status reports on past-due POs, shortages and supplier delivery performance.
• Track supplier on-time delivery and recurring issues to inform supplier reviews and the ASL.
• Suggest improvements to expediting and open-order processes and tools.
• Follow all quality system, traceability and documentation requirements (AS9100 / ISO 13485).

Required Qualifications:

• High school diploma or equivalent.
• 0–2 years of experience in purchasing, expediting, customer service, logistics, warehouse or another operations support role.
• Working proficiency in Excel (filters, sorting, basic formulas) and Outlook.
• Clear, professional phone and email communication with internal and external contacts.
• Strong follow-through and the ability to track many open items at once.
• MUST BE A US PERSON.

Preferred qualifications

• Associate's or bachelor's degree in supply chain, business or a related field.
• Experience in electronics manufacturing, contract manufacturing or another regulated industry (aerospace, medical).
• Familiarity with electronic components, distributors and part numbering.
• Experience with an MRP/ERP system and purchase order workflows.
• Exposure to AS9100 or ISO 13485 quality systems.

ADA REQUIREMENTS:

The key physical requirements for this position include the ability to use standard office equipment including PC’s and copy machine, movement within a standard office and distribution warehouse area, walking, sitting, standing, climbing, carrying, pushing/ pulling and lifting 1–30 pounds occasionally. Telephone use is a must.