Materials Coordinator

Hedy Holmes Staffing Services; Hayward (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Hedy Holmes Staffing Services is seeking a detail-oriented Materials Coordinator for a hybrid role in Hayward, CA. The position involves material planning using NetSuite, inventory control, and hands-on warehouse duties to support production.

The ideal candidate will have ERP/MRP experience, strong inventory skills, and the ability to balance computer-based planning with warehouse operations to ensure material availability for production teams.

Qualifications

• Experience with ERP/MRP systems and NetSuite is preferred.
• Strong inventory control and materials planning skills.
• Kitting, material staging, receiving, and inventory control experience.
• Excellent data-entry and computer skills; attention to detail.

Responsibilities

• Analyze NetSuite MRP and demand-planning data to identify material requirements.
• Monitor inventory levels and plan replenishments based on production needs.
• Place purchase orders and coordinate with suppliers.
• Track deliveries, lead times, shortages, and resolve issues.
• Kit raw materials and components according to NetSuite work orders.
• Stage materials and kits to support production schedules.
• Record inventory movements in NetSuite in real time.
• Maintain accurate warehouse locations and perform cycle counts.

Tools

NetSuite

Job description

Schedule: Monday–Friday | 7:30 AM–4:00 PM

Position Summary

We are seeking a detail-oriented and hands-on Materials Coordinator to support material planning, inventory control, and production operations. This hybrid role combines computer-based materials coordination using NetSuite with physical warehouse responsibilities, including kitting, material staging, receiving, and inventory management.

The ideal candidate has experience working with ERP/MRP systems, inventory, materials, and production support and is equally comfortable analyzing material requirements at a computer and working hands‑on in the warehouse to ensure production teams have the materials they need.

Duties and Responsibilities

• Analyze NetSuite MRP and demand-planning data to identify material requirements and help prevent production shortages.
• Monitor inventory levels and determine replenishment needs based on production requirements.
• Place purchase and replenishment orders for required materials and components.
• Track supplier deliveries and follow up on lead times, shortages, and delivery issues.
• Accurately pull, organize, and kit raw materials and components according to NetSuite work orders.
• Stage materials and completed kits to support production and assembly schedules.
• Record inventory movements, stock receipts, material issues, and kit completions in NetSuite in real time.
• Maintain accurate system inventory and investigate discrepancies between physical and system quantities.
• Receive incoming freight and verify materials against packing slips and purchase orders.
• Organize materials and maintain accurate warehouse storage locations.
• Perform regular cycle counts and inventory reconciliation activities.
• Coordinate material requirements with production, purchasing, warehouse personnel, and suppliers.
• Proactively identify potential shortages and communicate issues before they impact production.
• Support the efficient flow of materials from receiving through production.
• Maintain accurate inventory, purchasing, and materials documentation.
• Maintain a clean, organized, and safe warehouse environment.
• Perform additional materials, inventory, and production-support duties as assigned.

Qualifications

• Previous experience in materials coordination, inventory control, materials planning, supply chain, warehouse operations, or production support preferred.
• Experience working with an ERP or MRP system required; NetSuite experience strongly preferred.
• Understanding of material requirements, inventory replenishment, and production support processes.
• Hands‑on experience with kitting, material staging, receiving, and inventory control preferred.
• Experience processing purchase orders and coordinating with suppliers or vendors preferred.
• Ability to accurately process work orders, purchase orders, packing slips, and inventory transactions.
• Strong computer and data‑entry skills.
• Strong attention to detail with an emphasis on inventory and system accuracy.
• Excellent organizational and time‑management skills.
• Strong problem‑solving skills with the ability to investigate inventory and material discrepancies.
• Ability to identify potential material shortages and prioritize requirements based on production needs.
• Effective communication skills for working with suppliers and cross‑functional internal teams.
• Ability to balance computer‑based materials planning with hands‑on warehouse responsibilities.
• Ability to work independently and manage multiple priorities in a fast‑paced manufacturing environment.