Materials Coordinator

United Surgical Partners International, Inc; Fort Worth (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision, and prescription coverage

401(k) with retirement planning access

Paid holidays and vacation

Job summary

United Surgical Partners International, Inc is hiring a Materials Coordinator in Fort Worth, Texas. This role involves managing supply orders, inventory, and maintaining vendor relations to ensure that materials are available for patient care.

The ideal candidate will have at least a high school diploma and two years of inventory experience in a healthcare setting. Benefits include medical coverage, a 401(k) plan, life insurance, and more.

Qualifications

• Minimum two years of inventory experience in a healthcare environment.
• Proficient in typing with a minimum speed of 40 words per minute.
• Experience working in a clean, sterile environment.

Responsibilities

• Manage supply orders and inventory effectively.
• Communicate with staff regarding supply needs.
• Conduct daily par level analysis and coordinate vendor returns.

Skills

Customer service skills

Communication skills

Computer proficiency

Ability to lift 50 pounds

Math and counting skills

Education

High school diploma or equivalent

Tools

Microsoft Office

ENVI

Job description

Baylor Surgicare Fort Worth I Materials Coordinator

We are hiring a Materials Coordinator to support our surgical team. The role involves managing supply orders, inventory, and vendor relationships to ensure availability of necessary materials for patient care.

Key Responsibilities

• Order general orthopedic, specialty orthopedic, anesthesia supplies, and office supplies.
• Process all invoices for approvals to the Materials Manager.
• Deliver supplies and equipment to stock and patient care areas.
• Communicate with business office staff, patient care staff, OR staff, and physicians regarding supply needs and changes.
• Enter requisitions and purchase orders into ENVI; follow up on backorders, release dates, and substitutions.
• Maintain adequate stock levels, rotating inventory with FIFO.
• Review patient charts for applicable implants; enter implant logs into ENVI for accurate insurance billing per USPI guidelines.
• Receive, inspect, and verify supplies and equipment; accurately process purchase orders, picking slips, and invoices.
• Conduct daily par level analysis, coordinate vendor returns, and obtain price quotes.
• Maintain the computer inventory system, update pricing, bin labels, and locations in ENVI.
• Train departmental staff on inventory procedures and conduct spot and quarterly audits.
• Prepare inventory documents for audits; review and forward monthly accrual logs to the Materials Manager.
• Meet with vendor sales reps about new products, invoices, and delivery orders.
• Coordinate with OR Nurse Manager to order specials for surgeries and with the Insurance Verification team to ensure profitable implant handling.
• Identify savings opportunities through negotiation, substitutions, contract calls, and other cost‑saving techniques.
• Manage recalls, notifying staff, returning products, and filing paperwork.
• Maintain linen supply and stock linen shelves.
• Perform additional duties as assigned.

Qualifications

• High school graduate or equivalent education.
• Minimum two years of receiving and inventory experience in a health care environment.
• Strong customer service and communication skills.
• Proficient in math and counting; minimum typing speed of 40 words per minute.
• Computer proficiency (Microsoft Office, Outlook, Word, Excel).
• Ability to lift up to 50 pounds unassisted and perform repetitive tasks safely.
• Capacity to stand, bend, twist, squat and lift heavy items above shoulders.
• Experience working in a clean, sterile environment.

Benefits

• Medical, dental, vision, and prescription coverage.
• Life and AD&D coverage.
• Short‑ and long‑term disability.
• Flexible financial benefits including FSAs and HSAs.
• 401(k) with retirement planning access.
• Paid holidays and vacation.

EEO Statement

We are an equal opportunity employer and are committed to diversity and inclusion. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other protected status.