Materials Coordinator

United Surgical Partners International; Fort Worth (TX); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, dental, vision, and prescription coverage

401(k) and access to retirement planning

Paid holidays and vacation

Job summary

United Surgical Partners International is seeking a Materials Coordinator for Baylor Surgicare Fort Worth I. You will manage inventory responsibilities, ensure compliance with proper health standards, and coordinate supply needs.

The ideal candidate must have a high school diploma and two years of experience in a healthcare environment. The role requires strong customer service skills and the ability to lift up to 50 pounds. A comprehensive benefits package is offered.

Qualifications

• Two years minimum receiving and inventory experience in a health care environment preferred.
• Able to deal tactfully with the public and other staff members.
• Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously.
• Ability to lift up to 50 pounds unassisted.

Responsibilities

• Communicates with staff regarding changes or additional needs for supplies.
• Orders stock and non-stock supplies.
• Maintains adequate stock levels and delivers items daily.
• Conducts inventory audits and prepares inventory documents.

Skills

Strong Customer Service Background

Strong math and counting skills

Typing minimum 40 wpm

Computer experience (Microsoft Office, Outlook, Word, Excel)

Education

High school graduate or equivalent

Job description

Materials Coordinator

Position at Baylor Surgicare Fort Worth I.

Principal Duties and Responsibilities

1. Communicates by phone or in person with business office staff, patient care staff, OR staff and physicians regarding changes or additional needs for supplies.
2. Orders stock and non‑stock supplies.
3. Daily input of requisitions and purchase orders to ENVI.
4. Daily follow up of backorders, including release dates, substitutions, and discontinued products.
5. Maintains adequate stock levels in assigned areas, delivering and stocking items daily using FIFO (first in, first out) rotation.
6. Reviews patient charts for applicable implants and accessory charges, following USPI guidelines by entering implant logs into ENVI daily for accurate insurance billing.
7. Receives, inspects, and verifies supplies and equipment purchased by materials management.
8. Accurately processes all purchase orders, picking slips, and invoices with correct pricing.
9. Conducts late‑afternoon par‑level analysis for the next day.
10. Coordinates returns to the vendor for credit and obtains price quotes and other information for the departments.
11. Maintains the computer inventory system in a timely and accurate manner, inputting locations, updating pricing, and bin labels in ENVI.
12. Coordinates and trains individual departmental staff on inventory of supplies.
13. Conducts inventory audits, spot audits, and quarterly audits.
14. Prepares all inventory documents for spot and quarterly inventory audits.
15. Reviews monthly accrual log and forwards it to the Materials Manager.
16. Meets with vendor sales representatives regarding new products or services, invoices, and delivered order forms.
17. Works with OR Nurse Manager to help order specials for surgery.
18. Works with the Insurance Verification team to assure that cases with implants expected to have low reimbursement are managed profitably by coordinating with vendors, administration, and surgeons.
19. Uses techniques to continually search for savings opportunities such as negotiation, substitutions, USPI and HPG contracts, USPI savings calls, and other facility Materials Managers and nursing care staff.
20. Manages recalls by notifying staff of recall, returning product if needed, and filing paperwork.
21. Orders stock and non‑stock supplies and maintains linen supply, stocking linen shelves.
22. Other duties as assigned.

Qualifications

Education

• High school graduate or equivalent.

Required Experience

• Two years minimum receiving and inventory experience in a health care environment preferred.
• Strong Customer Service Background.
• Strong math and counting skills required.
• Typing minimum 40 wpm preferred.
• Computer experience required (Microsoft Office, Outlook, Word and Excel preferred).
• Able to deal tactfully with the public and other staff members.
• Must possess the ability to prioritize responsibilities and handle multiple projects simultaneously.
• Ability to deal with repetitive tasks.
• Ability to lift up to 50 pounds unassisted.
• Ability to stand, bend, twist, squat and lift heavy items above the head and shoulders.
• Ability to work in a clean and sterile environment.

What We Offer

As an organization, we care for our communities and each other by providing a comprehensive benefits package that includes:

• Medical, dental, vision, and prescription coverage.
• Life and AD&D coverage.
• Availability of short‑ and long‑term disability.
• Flexible financial benefits including FSAs and HSAs.
• 401(k) and access to retirement planning.
• Paid holidays and vacation.