Materials Clerk

Community Memorial Hospital, Inc.; New York (NY); On-site; USD 26,174 - 31,684; Full time

Job summary

Community Memorial in Hamilton, NY is seeking an Inventory Clerk to manage hospital stock, replenish daily, and ensure proper storage and rotation of goods. You will work with ERP systems and barcodes to support efficient supply chains in a hospital setting.

The role requires 3 years in inventory or materials, a high school diploma, and strong computer skills with MM systems. Flexible hours and teamwork are expected in a fast-paced environment.

Qualifications

• High School Diploma required.
• 3 years’ experience in Inventory Management/Warehouse/Purchasing/Materials.
• Proficient with MM systems and Microsoft Office.
• Capable of learning Purchasing and Storeroom operations.
• Team oriented with strong customer service.
• Flexible with working hours for coverage.
• Completes mandatory education requirements.

Responsibilities

• Monitors and maintains inventory levels in warehouse and PAR locations.
• Replenishes hospital warehouse by daily inventorying goods requests.
• Stores received products properly and maintains rotation.
• Removes expired items and replaces them timely.
• Performs annual physical inventory and cycle counts as needed.
• Reconciles stock count with reports in the system.
• Processes Purchase Orders via phone, email, online, or fax.
• Ensures cost containment and standardization across the organization.
• Facilitates ordering, receiving, storage, and distribution of hospital goods.
• Maintains PAR levels and daily replenishment in patient care areas.
• Processes recalls when active and supports ERP implementation.
• Uses ERP systems (Oracle, Multiview) and barcode scanning.
• Collaborates with vendors to obtain best pricing and manage back orders.
• Receives inbound shipments, inspects for damage, and delivers packages.
• Performs outbound shipments as needed and assists with storage duties.
• Backs up Materials Management Clerk II/III duties as required.

Skills

Inventory management

Microsoft Office

ERP systems

Attention to detail

Education

High School diploma

Tools

Oracle

Multiview

Job description

Community Memorial
Hamilton, NY 13346, USA

Pay or shift range: $18.64 USD to $22.62 USD

The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Responsibilities and Duties:

• Monitors and maintains inventory levels; Warehouse and Departmental PAR locations
• Responsible for replenishing the hospital warehouse by inventorying daily the goods and requests
• Ensure all products received are properly stored appropriately, maintaining rotation
• Ensure expired items are removed and replaced timely
• Performs annual Physical Inventory and Cycle Counting as needed
• Reconciles actual stock count to computer-generated reports
• Processes Purchase Orders utilizing, phone, email, on-line ordering and fax
• Ensures cost containment; purchasing under contracts, inventory reductions, standardization of products throughout the organization, etc.
• Facilitates ordering, purchase, receiving, storage and distribution of hospital goods
• Maintain external department’s PAR level locations as designated. Perform daily replenishment based on predetermined inventory levels to ensure patient care areas are adequately supplied.
• Process Recall Notifications
• Assist in implementation of the ERP System
• Utilize and Maintain the ERP system to include Oracle and Multiview. Utilize bar code scanning as part of the system.

Collaborates with vendors and vendor representatives to:

• Ensure that products are purchased at best price, utilizing hospital pricing contracts
• Expedite back orders
• Determine substitutions
• Resolve issues related to receipt of inventory goods
• Receive all inbound shipments, inspecting for damage and deliver all packages accordingly
• Process outbound shipments as needed or requested
• Maintain patient charging stickering for defined items
• Maintain the storeroom areas as needed in compliance with all storage requirements
• Performs routine clerical duties, including data entry, answering phones and assisting customers as needed
• Adheres to established guidelines of regulatory agencies

Responsibilities and Duties: Secondary

• Provides back up coverage to Materials Management Clerk II & III functions as needed or requested. Included but not limited to processing orders. Operating Room replenishment, invoice processing and filling customer requests.
• All other duties as requested

Job Requirements:

• Must be 18 years or older
• High School Diploma Required
• 3 years’ experience in Inventory Management/Warehouse/Purchasing/Materials
• Must be proficient in computers, including the use of Materials Management systems, Microsoft Office products and the ability to learn new systems.
• Must be capable of learning all aspects of Purchasing and Storeroom
• Must be able to work in a team environment and always deliver the highest-level customer service in a professional manner.
• Must be flexible in regard to working hours when providing coverage to other positions and/or training
• Completes all mandatory education and requirements

Education

High School or better.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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