Material and Bulk Spirits Scheduler

Bacardi Limited; Louisville (KY); On-site; USD 65,000 - 90,000; Full time

Job summary

Bacardi Limited in Louisville is seeking a Material Planning Specialist to manage short-term scheduling and material planning for spirits production. You will use Excel, SAP MRP and DRAMS to translate production plans into supply plans and monitor inventory for optimal levels.

You will collaborate with suppliers, distilleries, procurement and planning teams to track deliveries, adjust plans, and participate in month-end reconciliation.

Qualifications

• Experience with SAP (MRP) and/or production planning systems.
• Strong analytical, problem-solving, and organizational skills.
• Experience in manufacturing, distillery, or CPG environment preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and cross-functional collaboration skills.

Responsibilities

• Analyze short-term production schedules to plan material requirements using Excel, SAP MRP and DRAMS.
• Translate production plans into detailed material supply plans, balancing inventory targets and storage constraints.
• Participate in daily plant production meetings, communicating supply risks and proactively adjusting material plans in collaboration with supply chain partners.
• Develop and maintain daily and weekly material schedules and call-offs (e.g., glass, labels, new oak, finishing barrels, filtration media, rye blending materials).
• Ensure successful execution of liquid movements between SAP and DRAMS to support accurate material visibility and planning execution.
• Track inbound shipments and coordinate with warehouses, maturation sites, and operations teams to ensure material availability aligns with production plans.
• Coordinate with logistics to ensure ISO tanker deliveries and inbound coordination.
• Manage movement of materials and barrels across internal and external locations within SAP planning system.
• Maintain accurate Bill of Materials (BOM) and master data to support effective material planning and MRP outputs.
• Ensure proper batch, lot, and inventory tracking across systems.
• Function as primary planning contact for suppliers regarding deliveries and material commitments.

Skills

SAP

MRP

Production planning

Excel

Analytical

Communication

Cross-functional collaboration

Inventory management

Tools

SAP

DRAMS

Excel

Job description

YOUR OPPORTUNITY

RESPONSIBILITIES - WITH OUR CONSUMER AT THE HEART YOUR KEY FOCUS WILL BE

Short-Term Scheduling

• Analyze short-term production schedules to plan and align material requirements, including spirits, dry goods, raw materials, and packaging, using Excel, SAP MRP and DRAMS systems .
• Translate production plans into detailed material supply plans, ensuring availability while balancing inventory targets and storage constraints
• Participate in daily plant production meetings, communicating supply risks and proactively adjusting material plans in collaboration with supply chain partners.
• Develop and maintain daily and weekly material schedules and call-offs (e.g., glass, labels, new oak, finishing barrels, filtration media, rye blending materials).
• Ensure successful execution of liquid movements between SAP and DRAMS to support accurate material visibility and planning execution .

Inventory Monitoring & Requisitioning .

• Develop and execute material replenishment strategies by creating purchase requisitions and call-off orders to maintain optimal inventory levels while minimizing excess and waste.
• Monitor inventory positions and consumption trends to adjust material plans and safety stock levels.
• Collaborate with suppliers, distilleries, procurement, and planning teams to track deliveries and manage schedule changes.
• Identify and mitigate supply risks, developing material contingency plans to prevent production disruptions.
• Partner with procurement and finance teams to support invoice processing and resolve discrepancies.
• Lead month-end inventory reconciliation, including review of potential write-offs and inventory optimization opportunities.

Logistics & Inbound Coordination

• Track inbound shipments and coordinate with warehouses, maturation sites, and operations teams to ensure material availability aligns with production plans.
• Coordinate with logistics to ensure ISO tanker deliveries and inbound coordination.
• Manage movement of materials and barrels across internal and external locations within SAP planning system.

Planning Parameters & Master Data Management

• Maintain accurate Bill of Materials (BOM) and master data to support effective material planning and MRP outputs .
• Ensure proper batch, lot, and inventory tracking across systems.
• Function as primary planning contact for suppliers regarding deliveries and material commitments.

SKILLS - THE SKILLS AND EXPERIENCE NEEDED TO CREATE YOUR LEGACY

• Experience with SAP (MRP) and/or production planning systems
• Strong analytical, problem-solving, and organizational skills
• Experience in manufacturing, distillery, or CPG environment preferred.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and cross-functional collaboration skills

EXTERNAL QUALIFICATIONS – DEGREE , CERTIFICATION, ADDITIONAL TRAINING

• 1-3 years of planning experience in manufacturing environment or related professional experience
• SAP/APO Systems - Proven experience in material/production planning & inventory management
• Microsoft Excel - Demonstrated knowledge of pivot tables, V-lookups, BI reporting

PERSONAL QUALITIES – SHARE OUR FOUNDER’S PASSION AND ENTREPRENEURIAL FLAIR

• Belonging: You have a strong capacity to create a culture of ‘Belonging,’ where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance.
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you are presented with.
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience.

leadership agility

At Bacardi we care deeply about finding brilliant talent who can bring the following personal attributes to help elevate our 3Fs: Fearless, Family, Founder culture to the next level.

• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Disclaimer: Bacardi seeks talent from all backgrounds to bring diversity of thought, agility and capability to our organization across the globe. We promote a working environment where all employees are treated and rewarded fairly. We do not tolerate any form of discrimination that adversely affects individuals or groups on the basis of national origin, race, color, religion, sex, gender, sexual orientation, marital status, disability, age, and any other legally protected aspect of a person's identity.