Match Support Specialist

Paycom - ATS; Hays (KS); On-site; USD 38,000 - 40,000; Full time

Job summary

KSBBBS in Hays, KS seeks a Match Support Specialist to build strong relationships with Bigs, Littles, and families, delivering coaching and guidance via phone, email, or in person. The role emphasizes child safety, trust, and positive youth development while managing complex cases.

The position requires autonomy, excellent organization, and a mix of in-office, in-field, and flexible hours, including evenings and some weekends.

Qualifications

• Bachelor’s degree required.
• Exceptional interpersonal relations.
• Ability to manage multiple priorities and schedules.

Responsibilities

• Maintain warm, trusting relationships with program participants and families.
• Conduct meetings, supervision, support, and closures per guidelines.
• Prepare weekly/monthly reports for supervisor and keep files organized.

Skills

Interpersonal skills

Communication

Time management

Multi-tasking

Spanish (bonus)

Driver's license

Microsoft Office

Education

Bachelor's degree

Tools

Salesforce

Database programs

Microsoft Office

Job description

Job Details: Job Location: Ellis - Hays, KS, Position Type: Full Time, Education Level: 4 Year Degree, Salary Range: $38000.00 - $40000.00Salary/year, Job Category: Nonprofit - Social Services,

SUMMARY

The Primary role of a Match Support Specialist (MSS) is building and maintaining meaningful and high-quality relationships with their team, Bigs, Littles, and parent/guardians. These relationships are needed to ensure the best quality support for all matches through coaching, encouragement, and advice delivered via phone, email, and/ or in person. The quantity and quality of MSS work are equally important and the ability to do so within the KSBBBS environment requires autonomy, ownership, character, and dedication to our mission. MSS staff must routinely exercise discretion and independent judgement regarding complex case management assessments where outcomes can directly impact the health, safety, and well-being of a child.

The work schedules of all staff at KSBBBS are highly dynamic and require exceptional organizational skills. Every employee’s average 40-hour work week will always include a mix of in-office, in-field, and independent hours that are irregularly distributed across days, evenings, and some weekends.

ABOUT THIS POSITION

Job Title: Match Support Specialist

Location: Hays, KS

Minimum Education Requirement: Bachelor’s degree

Starting Salary: $38,000 - $40,000 DOQ

CORE RESPONSIBILITIES

• Never hide your brilliant ideas
• Foster teamwork at every opportunity
• Lead with the why
• Join discussions
• Get caught trying
• Seek solutions through your team
• Be candid—direct is kind

ESSENTIAL POSITION RESPONSIBILITIES

• Continually seek to improve social and interpersonal skills that are warm, outgoing, relational, and create a natural trust between you, your teammates, and all program participants.
• Conduct match meetings, contacts, supervision, support, & closures within the organizational guidelines
• Continually assess the match relationship, focusing on match relationship development, child safety, privacy, positive youth development, and volunteer satisfaction. Identifying, addressing, and resolving real and/or potential problems and barriers as early as possible.
• Provide weekly and monthly reports to your direct supervisor. Maintain organized and well-documented match files in the agency database.
• Participate in program, match, fundraising, recruitment, and other events or activities important to the advancement of the agency’s mission.
• Positively represent KSBBBS and mentorship in every space and place.
• Make timely referrals of program participants to appropriate agencies when problems are encountered.
• Conduct home visits, assessments, intakes, and face-to-face interviews with youth & parents/guardians.
• Conduct home visits, assessments, intakes, screenings, background checks, and face-to-face interviews with volunteer (Big) applicants. youth & parents/guardians.
• Compile interview information in preparation for evaluation and recommendations.
• Conduct file showings & make collateral contacts as required.

QUALIFICATIONS

• Bachelor’s degree required
• Valid Driver’s License required.
• Exceptional interpersonal relations
• Previous customer service experience preferred
• Previous work with populations facing adversity a plus
• Knowledgeable in Microsoft Office and database programs/Salesforce preferred
• Strong verbal and written skills
• Excellent time management, organizational, and multi-tasking skills
• Fluency in Spanish a plus & incentivized
• Must have a valid driver’s license and auto insurance with employee’s name listed as a vehicle operator

SKILLS AND ABILITIES

• Patience with a confident and calming presence
• The ability to forge trusted and genuine relationships with adults of all backgrounds and ages
• Attentiveness
• Clear communication skills
• Ability to “read” applicants beyond the spoken word
• Ability to handle stressful situations
• Ability to follow-through and follow-up in a timely manner
• Goal oriented with a desire to achieve and grow professionally

COMPETENCIES

• Is receptive to direction, feedback, and guidance
• Shares own needs, wants, and perspectives in a positive way
• Appreciates and values individual differences
• Shows engaged and active listening so that others feel heard and understood.
• Seeks collaboration by encouraging others’ ideas and input
• Takes initiative to find out what is expected and receive feedback
• Delegates appropriately and lets people do their work
• Uses personal mistakes as opportunities to learn and grow
• Flexible problem-solver and adapts approach to be most effective
• Follows and encourages others to follow policies, procedures, and behavior norms.
• Follows through with goals and commitments
• Focuses on own job responsibilities instead of what others are or are not doing.
• Maintains healthy boundaries and does not participate in negative talk
• Is willing to cross-train and cover for others as needed

WORK ENVIRONMENT

The environmental conditions described are representative of those that must be met by an employee to successfully perform the functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

Mix of required office hours, field hours, and flexible hours are used each week.

The ability to work away from the office and beyond regular work schedules is required.

Moderate independent travel.

Primary focus of the job to be determined between supervisor and employee based on the needs and size of the supporting organization. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and required skills. KSBBBS is an Equal Opportunity Employer and does not discriminate based on gender, age, income, race, color, national origin, ethnicity, religion, sex, gender expression, sexual orientation, disability, veteran, or marital/family status. We do, however, openly heckle individuals that choose tea over coffee or cats over dogs.