Marketing Proposal Specialist

Lochmueller Group; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health & Wellness

Work/Life Balance

Wealth-Building

Professional Benefits

Job summary

Lochmueller Group is seeking a Marketing Proposal Specialist to shape how we communicate our vision and expertise for infrastructure projects. You will own the full proposal lifecycle, from strategy through QA/QC and final delivery, helping secure high-impact opportunities.

You will collaborate with cross-functional teams, craft compelling content, and refine materials for State DOT pursuits. This role offers growth toward senior leadership within a collaborative ESOP company culture.

Qualifications

• Bachelors or Masters in journalism, PR, communications, or marketing preferred.
• 3+ years marketing and/or proposal writing experience; civil engineering experience preferred.
• Experience developing proposals for State DOT projects preferred.
• Proficient in MS Word, PowerPoint, Adobe InDesign, WordPress or related software.
• Familiarity with HubSpot or similar CRM platforms.
• Experience in proposal strategy, technical writing, and QA/QC processes.
• Excellent writing, editing, and proofreading skills; strong attention to detail.
• Ability to work with teams and manage multiple tasks with deadlines.

Responsibilities

• Attend project strategy and scoping meetings before RFP releases and prepare marketing materials.
• Direct proposal and presentation development for assigned pursuits, including scheduling, materials, and final production.
• Collaborate with project managers from various departments to prepare proposals and presentations.
• Write and edit proposal content; assist with printing, assembly, and QA/QC review.
• Help develop marketing materials such as newsletters, brochures, and website content.
• Utilize industry tools like Adobe InDesign, HubSpot CRM, and document automation to support proposals.
• Perform other duties as needed.

Skills

Proposal writing

Marketing communications

Technical writing

Editing & QA

Team collaboration

Education

Bachelor's or Master's in Journalism/PR/Communications/Marketing

Tools

Adobe InDesign

HubSpot

WordPress

Document automation tools

Job description

Are you a storyteller with a passion for infrastructure? Join a team where your words help shape communities and win transformative projects. We are seeking a dynamic and detail-oriented Marketing Proposal Specialist to join our team and help us communicate our vision, values, and expertise to prospective clients. The ideal candidate for this role will have experience working in civil engineering or a closely related field. Experience with proposal development for State DOT projects is a huge benefit.

As a Marketing Proposal Specialist, you will be a vital part of our team, shaping how we present ourselves to clients and securing opportunities for transformative projects. You’ll own the full proposal lifecycle—from early strategy meetings to final QA/QC and delivery—playing a key role in our pursuit of high-impact infrastructure projects.

Lochmueller Group is a growing engineering consulting firm with an emphasis on infrastructure. We provide multi-disciplined services for a variety of public agencies and private entities, including transportation design; water resources design; environmental analysis & permitting; construction engineering & inspection; traffic engineering & transportation planning; surveying; and land acquisition & appraisal. For over 40 years, Lochmueller Group has helped communities reinvent their future through thoughtful, actionable planning and design. Our dedication to building a team that demonstrates our corporate values (CARDIA) is what sets us apart:

CARDIA:Creativity; Accountability; Respect; Dedication; Integrity; Achievement

Lochmueller Group provides an excellent workplace culture established by our people who share these values. We are a 100% employee-owned (ESOP) company, and our people are invested in the success and continued development of each other and the firm. This is a high-impact role with a defined path to senior proposal leadership and opportunities to help shape strategy and support business development. Lochmueller is a great place to build a career and grow with a company that is dedicated to quality and service.

Key Responsibilities Include:

• Attending project strategy and scoping meetings before RFP release and preparing advanced project marketing materials.
• Directing proposal and presentation development for assigned project pursuits, including scheduling, material preparation, and final production.
• Collaborating with project managers from various departments to prepare proposals and presentations.
• Writing and editing proposal content as appropriate and assisting with printing, assembly, and final QA/QC review.
• Assisting with developing marketing materials, including newsletters, brochures, website content, and other materials as needed.
• Using industry-standard tools such as Adobe InDesign, CRM platforms (HubSpot), and document automation/AI tools like Kanvit to support proposal development.
• Performing other duties as needed.

Qualifications for this role:

• Bachelor's or Master's degree in Journalism, Public Relations, Communications, Marketing or related field preferred.
• 3+ years of marketing and/or proposal writing experience. Experience with proposal development in the civil engineering industry or a closely related field is preferred.
• Experience developing proposals for State DOT projects is preferred.
• Advanced working knowledge, or ability and willingness to develop advanced working knowledge of MS Word, PowerPoint, Adobe InDesign, WordPress or related software.
• Familiarity with CRM platforms such as HubSpot
• Experience participating in proposal strategy sessions, technical writing, and QA/QC process review
• Excellent communication, writing, editing, and proofreading skills.
• Strong attention to detail with the ability to cross-reference information from one document to another.
• Ability to work well with others in a team atmosphere.
• Ability to multi-task and meet deadlines.
• Ability to interview technical staff and capture and communicate information accurately in a way that both technical and non-technical people can understand.
• Valid driver’s license.

What We Offer:

• Health & Wellness (medical, dental, vision, disability, and basic life insurance w/ option for additional voluntary life insurance)
• Work/Life Balance (vacation, holidays, sick leave, parental leave, flexible scheduling & telecommuting opportunities)
• Wealth-Building (401k w/ company match, student loan repayment benefit, ESOP, competitive compensation package)
• Professional Benefits (professional membership dues, career & educational development)

Lochmueller Group is an Equal Opportunity/Affirmative Action employer. Lochgroup fully supports and maintains compliance with all state, federal, and local regulations. All qualified applications will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, protected veteran status, genetic information, or any other category protected by federal, state, and local laws. Some of the content in this job post may have been auto-generated using advanced AI.