Marketing/Proposal Coordinator

Johnson, Mirmiran & Thompson; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

Johnson, Mirmiran & Thompson (JMT) is seeking a Marketing Proposal Specialist to coordinate pursuit activities and support regional marketing efforts in Virginia and the District of Columbia. This role emphasizes preparing government proposals, maintaining boilerplate content, and coordinating production with a strong focus on quality and compliance.

The position requires collaboration with technical, administrative, and marketing staff across offices, data-entry for marketing databases, and

Qualifications

• Bachelor’s degree or equivalent experience in marketing, business, English, or related field.
• 2–5 years of A/E/C experience.

Responsibilities

• Coordinate, prepare, and review government form proposals, expressions of interest, technical proposals, and presentations.
• Produce high‑quality submissions while delivering excellent customer service.
• Search for leads and opportunities.
• Coordinate all phases of the pursuit process from kick‑off to closeout.
• Prepare major sections of pursuits with SMEs for tailored content.
• Coordinate pursuit production, printing, and delivery with QA/QC.

Skills

A/E industry knowledge

RFQ/RFP process knowledge

Independent worker

Multitasking

Self-motivation

Communication skills

Team player

Education

Bachelor’s degree in marketing, business, English, or related field

Tools

Microsoft Office Suite

InDesign

CRM systems

Job description

Johnson, Mirmiran & Thompson (JMT) is a 100% employee‑owned consulting firm with over 2,800 professionals. We provide multidisciplinary engineering, architecture, information technology, and related services to public agencies and private clients across the United States. JMT is ranked #45 on Engineering News‑Record’s Top 500 Design Firms.

Position summary

Responsible for proposal/pursuit coordination and marketing efforts to support the Virginia/D.C. region.

Immigration sponsorship or support (e.g. H1B, F-1 CPT/OPT/STEM OPT) is not available for this position, except for qualified candidates eligible for the TN visa classification.

Essential Functions And Responsibilities

• Coordinate, prepare, and review standard government form proposals, expressions of interest, technical proposals, and presentations.
  • Produce consistently compliant, high‑quality submissions while delivering exceptional customer service.
  • Search for leads and opportunities.
  • Coordinate all phases of the pursuit process from kick‑off meeting to production and delivery, and proposal closeout.
  • Participate in pre‑proposal meetings, kick‑off meetings, debriefings, etc.
  • Prepare major sections of pursuits, including but not limited to project descriptions and resumes, tailored for a specific pursuit. Work with subject‑matter experts (SMEs) to develop other pursuit content.
  • Coordinate pursuit production, printing, and delivery, with emphasis on quality assurance/quality control.
• Provide marketing essential functions and responsibilities, as required.
• Complete data entry for marketing databases, tracking leads, go/no‑go, and wins or losses.
• Maintain visually appealing marketing materials, including resumes, boilerplate information, project descriptions, photographs, sub‑consultant information, etc.
• Work closely and interact with technical staff, administrative staff, and marketing staff in other offices, as well as outside vendors, sub‑consultants, and clients.
• Administrative duties related to marketing.
• Generate reports for technical staff on marketing efforts, when required.
• Adherence to JMT’s Quality Management System (QMS), ISO 9001:2015 marketing procedures.
• This position does not directly involve social media or communications tasks.

Nonessential Functions And Responsibilities

• Perform other related duties as assigned.

Required Skills

• Knowledge and experience in the A/E consulting industry.
• Knowledge of the RFQ/RFP structure and proposal process.
• Ability to work independently and as part of a team.
• Ability to multi‑task and work within deadlines.
• Self‑motivation.
• Communication skills.
• Team player, contributing ideas and solving problems.

Required Experience

• Bachelor’s degree in marketing, business, English, or related field, or equivalent years of experience.
• 2–5 years of A/E/C experience.
• Knowledge of the RFP structure and proposal process.
• Proficiency in Microsoft Office Suite and InDesign.
• Proficiency in CRM systems.

Working Conditions

Work is performed within a general office environment, 95% of the time. The work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc., within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.